Administrative/Data Entry Clerk

Akima; Martinsburg (WV); On-site; USD 35,000 - 55,000; Full time

Benefits offered by this job

Comprehensive benefits

Competitive pay

Growth opportunities

Excellent retirement options

Job summary

Join a forward-thinking company where your contributions matter! As a general clerk, you will play a vital role in supporting the U.S. Coast Guard's Mariner Credentialing Program. Your responsibilities will include processing mail, maintaining inventory, and preparing files for evaluations. This position offers a unique opportunity to work in a supportive environment that values innovation and diversity. With access to comprehensive benefits and competitive pay, you will be part of a team that makes a difference in the lives of our community. If you are detail-oriented and possess excellent communication skills, this role is perfect for you.

Qualifications

• Proficient in Microsoft Office applications with strong communication skills.
• Minimum two years of administrative or office experience required.

Responsibilities

• Receive, process, and distribute incoming and outgoing mail and packages.
• Prepare paper and digital files for screening and evaluation processes.

Skills

Microsoft Word

Microsoft Excel

Microsoft Outlook

Adobe Pro

Communication Skills

Education

High School Diploma or GED

Tools

Databases

Spreadsheets

Job description

RiverTech, LLC. provides technical and administrative support services for the U.S. Coast Guard (USCG) National Maritime Center (NMC) Mariner Credentialing Program (MCP) located in Martinsburg, WV. We provide a full range of technical and administrative services to meet the mission needs of the NMC. RiverTech, LLC is fielding candidates for a general clerk to cross train in multiple areas in support of the MCP.

Responsibilities

• Receive, process and distribute all incoming and outgoing mail, and packages.
• Store, distribute, and maintain inventory of materials and supplies.
• Receive applications and Additional Information documents that are submitted by the mariners. (Applications and additional information can be received via fax, mail, and email).
• Prepare paper files and/or digital files for the screening and/or evaluation process using various electronic tools, including databases, spreadsheets, MMLD, and other standard business software.
• Produce Merchant Mariner credentials and medical certificates.
• Request mariner records, scan, and prepare Mariner records for archiving.
• Merging of files and completing data entry related to the records retention process.
• Review, edit and quality check mariner exams to meet specific formatting requirements.
• Process open book renewal examination requests, review, edit, and quality check mariner exams to meet specific formatting requirements.
• Draft additional information letters to assist in mariner credentialing and mail to the mariner.
• Perform other administrative services required as part of the efforts described above (such as filing paper records, converting paper files to digital, communicating with others, research data, sending official correspondence, filing and other office administrative actions).

Qualifications

• Must be able to obtain and maintain a Public Trust clearance.
• Must be proficient in the use of Microsoft Word, Excel, and Outlook.
• Must have a working knowledge of Adobe Pro.
• Must have a minimum of a High School Diploma or GED.
• Must have a minimum of two years administration, business/office experience.
• Must be able to bend and lift up to 30 pounds.
• Possess excellent communication skills, both oral and written.

Preferred Qualifications:

• Currently holds an active Public Trust Clearance.

Job ID

2025-16198
Work Type

On-Site
Company Description

Work Where it Matters

RiverTech, an Akima company, is not just another federal professional solutions contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At RiverTech, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders, RiverTech provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers, RiverTech provides innovative solutions to complex engineering and operational challenges and delivers wide-ranging services for mission support, systems engineering, and IT.

As a RiverTech employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.