Administrative Data Coordinator

ms consultants, inc.; North Carolina; Hybrid; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health insurance

401(k) with company matching

Paid time off

Hybrid work option

Job summary

ms consultants, inc. seeks an Administrative Data Coordinator in Columbus, OH to centralize data across company systems, with Microsoft Dynamics as the primary platform.

You will focus on data entry, QA/QC, and data integrity while collaborating with multiple departments to ensure consistent, accurate data for reporting and operations. The role requires attention to detail, strong organizational skills, and the ability to improve data processes.

Qualifications

• Associate’s degree or equivalent experience in business, information systems, data management, administrative support, or related field preferred.
• 2+ years of experience in data management, database administration, systems support, administrative operations, or related experience.
• Experience working with CRM or ERP systems preferred, particularly Microsoft Dynamics.
• Strong attention to detail and organizational skills.
• Ability to manage large amounts of information with a high level of accuracy.
• Strong problem-solving and process improvement mindset.
• Proficiency in Microsoft Office Suite.
• Strong communication and interpersonal skills with the ability to work across multiple departments.
• Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment.

Responsibilities

• Maintain, update, and validate data across multiple company databases and systems, including Microsoft Dynamics.
• Perform routine QA/QC audits and quality checks to ensure data accuracy, consistency, and completeness.
• Identify, investigate, and resolve data discrepancies, duplicate records, and data integrity issues.
• Assist with development and documentation of data entry procedures, standards, and best practices.
• Maintain standardized naming conventions, coding structures, and data governance requirements.
• Support company-wide efforts to improve data accuracy and reliability.
• Serve as the primary point of contact for organization-wide data entry needs.
• Recommend process improvements that increase efficiency, reduce manual work, and improve data quality.
• Work collaboratively with departments across the organization to maintain data standards and consistency.
• Develop and maintain data entry procedures, process documentation, and user guides. Support implementation and adoption of improved data management processes and workflows.

Skills

Attention to detail

Organizational skills

Communication skills

Time management

Problem solving

Data management

Education

Associate's degree or equivalent

Tools

Microsoft Dynamics

Microsoft Office

CRM/ERP systems

Job description

Administrative Data Coordinator
ms consultants, inc.

Columbus, OH

The Administrative Data Coordinator serves as the centralized point person responsible for maintaining accurate, consistent, and organized data across multiple company systems, with Microsoft Dynamics serving as the primary platform initially.

This role focuses heavily on data entry, data maintenance, QA/QC and data integrity, for the organization as a whole. The individual will work closely with departments across the company to ensure data is entered consistently, maintained accurately, and accessible for reporting and operational needs.

In addition, this position will help identify duplicate processes, inefficiencies in data entry and data management workflows, and opportunities to streamline and improve organizational processes.

What You’ll Do:

• Maintain, update, and validate data across multiple company databases and systems, including Microsoft Dynamics
• Perform routine QA/QC audits and quality checks to ensure data accuracy, consistency, and completeness
• Identify, investigate, and resolve data discrepancies, duplicate records, and data integrity issues.
• Assist with development and documentation of data entry procedures, standards, and best practices.
• Maintain standardized naming conventions, coding structures, and data governance requirements.
• Support company-wide efforts to improve data accuracy and reliability.
  • Serve as the primary point of contact for organization-wide data entry needs.
  • Assist with development and documentation of data entry procedures, standards, and best practices
• Recommend process improvements that increase efficiency, reduce manual work, and improve data quality.
• Work collaboratively with departments across the organization to maintain data standards and consistency
• Develop and maintain data entry procedures, process documentation, and user guides. Support implementation and adoption of improved data management processes and workflows

What You’ll Bring:

• Associate’s degree or experience in Business, Information Systems, Data Management, Administrative Support, or related field preferred
• 2+ years of experience in data management, database administration, systems support, administrative operations, or related experience
• Experience working with CRM or ERP systems preferred, particularly Microsoft Dynamics
• Strong attention to detail and organizational skills
• Ability to manage large amounts of information with a high level of accuracy
• Strong problem-solving and process improvement mindset
• Proficiency in Microsoft Office Suite
• Strong communication and interpersonal skills with the ability to work across multiple departments
• Ability to prioritize tasks and manage multiple responsibilities in a fast-paced environment

Preferred Qualifications

• Experience supporting organization-wide databases or operational systems
• Familiarity with process improvement initiatives or workflow optimization
• Experience within the architecture, engineering, consulting, or professional services industry is a plus

Why Choose ms consultants?

We are proud to be an award-winning engineering, architecture, planning and environmental consulting firm, annually ranking within ENR’s Top 500 Design Firms. We partner with a variety of public and private clients and take pride in the many relationships we have formed by providing quality design solutions since 1963. We are dedicated to helping these clients achieve their goals through integrated, innovative solutions, and outstanding customer service.

As a member of the ms team, we consider your needs as a professional and as an individual outside of work. We offer a career path which provides opportunities for advancement at any level of your career and costs for licensure, certifications, and further education. To support yourself and your family, we offer a robust benefits package with options for health coverage, in addition to life insurance, disability, long-term care, and more. Our comprehensive 401(k) plan with company matching contributions sets you up for the future, from hire to retire. Wherever you are in your personal and professional journey, ms has you covered.

We know work-life balance is important and offer paid time off and flexible work schedules for when you need it, in addition to company paid holiday. Our focus on work-life balance also includes a hybrid work option, giving you the flexibility to work in the office and at home. We’re also able to offer full-time remote work for select position, depending on the role and work requirement.

Our Mission:

By investing in our people, we create comprehensive solutions for communities and clients.

Our Vision:

Our vision is to shape a better tomorrow.

Our Values:

We are accountable. We foster collaboration. We stand for inclusion. We are committed to excellence. We are passionate about our work.

The ms Commitment to Diversity, Equity, & Inclusion

ms is a company that actively promotes anti-racist values and fosters an environment of diversity, equity, and inclusion. This means working together to speak out and take action against all forms of racism, bias, and discrimination, not only in our company but in our community and everyday lives. Read more about ms DEI here.

ms consultants, inc. is an Equal Opportunity/Affirmative Action employer. ms fully supports and maintains compliance with all state, federal, and local regulations. ms does not discriminate against applicants or employees on the basis of race, color, religion, sex (including gender identity, sexual orientation, and pregnancy), national origin, age (40 or older), disability, or genetic information.