Administrative Coordinator - VCVH Clinical Support (Part Time, Evening, 0.8FTE)

NorthBay Healthcare Group; Vacaville (CA); On-site; USD 110,000 - 140,000; Full time

Job summary

NorthBay Health is seeking an Administrative Coordinator (RN) to oversee administrative, clinical, and ancillary activities for a shift within the hospital. You will coordinate patient placement, transfers, and movement, acting as the primary liaison for physicians and nursing units.

The AC ensures adherence to hospital policies, participates in improvement initiatives, and applies NorthBay’s care model to support excellent patient care and teamwork.

Qualifications

• Graduate from an accredited school of professional registered nursing.
• BSN required unless current employee with Grandfather Status.
• Current California RN license and BLS/ACLS expectations.

Responsibilities

• Coordinate and be accountable for administrative, clinical and ancillary activities for a shift.
• Serve as single point of contact for physicians, inpatient units and admin management to place patients needing acute care, transfers, and care coordination.
• Ensure hospital activities comply with policies; participate in performance improvement and infection control plans.
• Lead with front line supervision, manage resources and design short-term plans to meet patient care needs.

Skills

Communication skills

Admissions policies

EMTALA

Clinical assessment

Critical thinking

Computer skills

Info integration

Organization

Decision making

Problem solving

Education

BSN required unless current employee with Grandfather Status

Job description

Job Description

At Northbay Health, the Administrative Coordinator (AC) is a registered nurse with demonstrated clinical expertise and supervisory experience. For a specified shift, the AC coordinates and is accountable for the administrative, clinical and ancillary activities within the hospital. The AC acts as the single point of contact for physicians, inpatient nursing units and the administrative management team, to assist in the timely and accurate placement of patients requiring acute care admission, transfers, and all aspects of patient movement and coordination of care.

Job Description

At Northbay Health, the Administrative Coordinator (AC) is a registered nurse with demonstrated clinical expertise and supervisory experience. For a specified shift, the AC coordinates and is accountable for the administrative, clinical and ancillary activities within the hospital. The AC acts as the single point of contact for physicians, inpatient nursing units and the administrative management team, to assist in the timely and accurate placement of patients requiring acute care admission, transfers, and all aspects of patient movement and coordination of care.

The AC assures the activities of the hospital are in accordance with hospital policies, procedures and standards. For a specific shift, the AC ensures compliance with and participates in the hospital’s performance improvement plan and infection control plan both as a resource and through assigned duties.

The AC has the responsibility, accountability, and the authority to manage the hospital with front line leadership, resource management and short-term plan design and implementation to meet needs for delivery of patient care and staff. Holds staff accountable to adhere to standards of practice utilizing True North Values. The AC utilizes Jean Watson’s Theory of Caring, the Relationship Based Care, and Northbay’s professional nursing practice model to promote and support a transparent and collaborative environment. The AC supports the mission, vision, values and expectation of excellence of the organization.

Qualifications

Education

• Graduate from an accredited school of professional registered nursing.
• BSN required unless current employee with Grandfather Status.

Licensure/Certification

• Valid and current RN license issued by the State of California.
• Current AHA or equivalent BLS for Healthcare Provider certification required.
• ACLS certification required within six months of hire.

Experience

• Three years of acute care experience.
• Previous supervisory or management experience preferred.

Skills

• Proficient written, verbal, and electronic communication skills in the English language.
• Understanding of policies governing admissions, unit-specific admissions, observation status, and compliance.
• Understanding of EMTALA regulations.
• Excellent clinical assessment skills.
• Excellent critical thinking ability.
• Advanced computer skills.
• Ability to integrate information from multiple sources.
• Strong organizational and follow-through skills.
• Ability to make sound decisions rapidly.
• Good problem-solving ability.

Interpersonal Skills

• Demonstrates the True North values.
• Consistently demonstrates and role models the value-based behaviors expected of all NorthBay Health employees.
• Embodies the True North principles of Nurture/Care, Own It, Respect Relationships, Build Trust, and Hardwire Excellence.
• Interacts with patients, staff, and visitors in a pleasant, cooperative, and courteous manner.

Standards of Performance

• Demonstrates performance by adhering to established policies and procedures.
• Exhibits the defined characteristics associated with attendance and punctuality.

Physical Effort

• Attendance is an essential function of the job.
• The physical demands described are representative of those required to successfully perform the essential functions of the position.
• Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
• Requires lifting, bending, pushing, pulling, sitting, standing, walking, kneeling, twisting, reaching, and fine motor skills.

Hours of Work

• Variable schedule.
• Holiday work is required in accordance with department policy.

Other

• Completion of annual organizational requirements for employment is required.
• Requirements include TB testing, safety training, patient safety training, mandatory in-services, and other required organizational education.

About Us

Interpersonal Skills and Values

Demonstrates NorthBay Health’s True North Values: Nurture Care, Own It, Respect Relationships, Build Trust, and Hardwire Excellence. These values guide behavior, accountability, teamwork, and commitment to high-quality patient care.

Why NorthBay Health

NorthBay Health is an independent, nonprofit health system serving the Napa, Solano, and Yolo County regions. We are expanding access to care across our communities through two acute‑care hospitals, including a Level II Trauma Center and a Level III NICU maternity unit, along with a cancer center, urgent care locations, and a growing network of primary and specialty care clinics.

We provide advanced services in cardiovascular care, neuroscience, orthopedics, surgery, and outpatient specialties. NorthBay Health is nationally recognized for quality care, including Magnet with Distinction designation for nursing and multiple U.S. News and World Report high performing recognitions.

We are committed to being the trusted healthcare partner of choice and offer an environment where employees can grow, contribute meaningfully, and support the health of our communities.

NorthBay Health Benefits Options

NorthBay Health offers a comprehensive benefits package based on established eligibility requirements. Benefits may include medical, dental, and vision insurance, life, disability, and long‑term care coverage, paid time off including vacation, sick leave, holidays, and bereavement, a 403(b) retirement plan with employer match, education reimbursement for eligible roles, professional development and training programs, Employee Assistance Program, wellness programs, recognition programs, shift differentials, and market‑based compensation review and increases subject to approval and organizational performance.

Compensation Structure

NorthBay Health uses a structured compensation framework. Staff‑level positions use a step‑based system (Steps 1–5) based on years of directly related experience, with Step 5 representing 20 or more years of experience in the role. Manager level and above positions are paid a fixed annual base salary and are eligible for a variable incentive compensation plan. Physician compensation is structured based on specialty and role requirements.

Remote Work Disclosure

NorthBay Health is primarily an onsite organization due to the nature of healthcare. Some roles may allow hybrid or remote work based on business needs.

Remote work is not supported in Washington, Ohio, Wyoming, North Dakota, Puerto Rico, the U.S. Virgin Islands, or outside of the United States.

Notice to Recruitment Agencies

NorthBay Health utilizes a managed service provider (MSP) for agency partnerships and is not currently engaging external recruiting firms outside of established agreements. We do not accept unsolicited resumes or third‑party candidate submissions. Please do not contact NorthBay Health employees, leaders, physicians, or hiring managers regarding recruitment or job postings.

More Information

Visit NorthBay Health Careers for recruitment FAQs and additional information.