Administrative Coordinator Sr. - Operations & Scheduling

Remote DXB; United States; Remote; USD 46,000 - 62,000; Full time

Job summary

Remote DXB is seeking an organized Administrative Coordinator to support its distributed operations. You will manage calendars, coordinate cross-team communications, and maintain orderly digital files from a remote setup.

This role emphasizes accuracy, confidentiality, and proactive problem-solving. The position requires strong English communication, reliable internet, and the ability to juggle multiple tasks in a fast-paced environment while contributing to process improvements and efficient

Qualifications

• Experience coordinating schedules, meetings, and administrative processes.
• Strong computer and digital skills.
• Ability to manage multiple priorities in a fast-paced environment.
• Strong communication and interpersonal skills.
• Experience collaborating with remote teams.
• Reliable internet connection and setup for remote work.
• English proficiency.

Responsibilities

• Coordinate daily administrative activities and support business operations
• Manage calendars, meetings, appointments, and schedules
• Coordinate communication between internal teams and external contacts
• Organize and maintain digital files, documents, records, and databases
• Prepare and distribute reports, presentations, and spreadsheets
• Monitor administrative tasks and deadlines to ensure timely completion
• Assist with onboarding and internal administrative processes
• Manage routine emails, requests, and inquiries
• Assist with invoices, expense tracking, and purchase requests
• Identify process gaps and recommend improvements for efficiency
• Maintain confidentiality when handling sensitive company information

Skills

Communication skills

Interpersonal skills

Calendar management

Remote collaboration

MS Office / Google Workspace

Tools

Google Workspace

Slack

Excel/Sheets

Job description

Remote DXB is seeking an organized Administrative Coordinator to support its distributed operations. You will manage calendars, coordinate cross-team communications, and maintain orderly digital files from a remote setup.

This role emphasizes accuracy, confidentiality, and proactive problem-solving. The position requires strong English communication, reliable internet, and the ability to juggle multiple tasks in a fast-paced environment while contributing to process improvements and efficient