Proactive Administrative & Records Specialist

Remote DXB; United States; Remote; USD 45,000 - 65,000; Full time

Job summary

Remote DXB is seeking a detail-oriented administrative professional to support multiple internal teams from a remote setting in the United States. You will handle calendars, reports, documents, and communications to keep operations running smoothly.

You will organize digital files, assist with invoices and onboarding projects, and collaborate with remote stakeholders to ensure policies are followed and deadlines are met.

Qualifications

• Proven experience in administrative support or office operations.
• Experience handling documents, records, and schedules.
• Strong computer and digital skills.
• Ability to work independently and with remote teams.
• Excellent attention to detail and ability to meet deadlines.
• Professional, proactive, and dependable.
• English proficiency for communicating with stakeholders.

Responsibilities

• Provide administrative support to internal teams and managers.
• Manage and organize documents, records, files, and databases.
• Prepare, format, and update reports, spreadsheets, and presentations.
• Manage emails, calendars, meetings, and appointments.
• Coordinate tasks between internal teams and external contacts.
• Perform data entry and verify information for accuracy.
• Assist with invoices, expense reports, and purchase requests.
• Maintain organized digital filing systems.
• Support onboarding and internal administrative projects.
• Ensure company policies and procedures are followed consistently.

Skills

Document management

Remote collaboration

Attention to detail

Time management

Job description

Remote DXB is seeking a detail-oriented administrative professional to support multiple internal teams from a remote setting in the United States. You will handle calendars, reports, documents, and communications to keep operations running smoothly.

You will organize digital files, assist with invoices and onboarding projects, and collaborate with remote stakeholders to ensure policies are followed and deadlines are met.