Administrative Coordinator, Safety Quality Regulatory - Pennsylvania Hospital

Community Options, Inc.; Philadelphia (Philadelphia County); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading academic medical center is seeking an Administrative Coordinator to support its leadership. This role involves managing calendar schedules, facilitating internal communications, and coordinating various projects within the organization. Candidates should possess extensive experience in project coordination and effective communication skills.

Benefits

Comprehensive compensation package

Tuition assistance

Qualifications

• 5+ years of related experience supporting leadership and project coordination.
• Preferably licensed Pennsylvania Notary.
• Ability to work with autonomy.

Responsibilities

• Coordinate calendar schedules and logistics for supported departments.
• Create and edit presentations and internal communications.
• Conduct research and compile data for reports.

Skills

Communication

Project Coordination

Data Compilation

Education

High School Diploma/GED

Associate degree in Healthcare Administration

Job description

Administrative Coordinator, Safety Quality Regulatory - Pennsylvania Hospital

Description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical, and business professionals across all disciplines.

Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Summary

• The Administrative Coordinator supports leadership goals and hospital and health system programs. Responsibilities include administrative and project coordination, communication, and support to the Chief Medical Officer and their reports, including calendar management, report preparation, and handling confidential information. Must work independently with some autonomy and as part of the PAH Administrative support team.

Responsibilities

• Coordinate all calendar schedules for supported departments and team members, ensuring logistics are complete and reminders are sent.
• Support hospital policy initiatives through active committee participation.
• Gather and compile data for reports, presentations, budgets, and correspondence.
• Conduct research and support special projects with data preparation and follow-up.
• Attend meetings, participate in committees, and support initiatives for pharmacy administration.
• Create and edit PowerPoint presentations, scripts, and leadership messages tailored to audiences.
• Develop content for internal communications such as intranet, newsletters, and email bulletins, ensuring message consistency.
• Make travel arrangements, prepare travel documents, and reconcile expenses.

Credentials

• Licensed Pennsylvania Notary preferred.

Education or Equivalent Experience

• High School Diploma/GED with 5+ years of related experience supporting leadership and project coordination. An Associate degree in Healthcare Administration or related field is preferred.

We believe that the best care for our patients starts with the best care for our employees. Our benefits programs support employee health and development, including a comprehensive compensation package and tuition assistance. Penn Medicine employees are committed to our mission and advancing medical progress to improve lives.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered regardless of race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, marital status, genetic information, victim status, citizenship, military status, or any protected class under law.