Administrative Coordinator - Remote - Nationwide

Vituity; Sacramento (CA); Remote; USD 60,000 - 80,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Coordinator to join their remote team. In this pivotal role, you will manage a variety of administrative tasks, ensuring efficient workflow and supporting leadership with calendar management and travel arrangements. Your strong communication skills and attention to detail will be key as you prepare reports and presentations, coordinate meetings, and maintain departmental databases. This role offers a unique opportunity to be part of a mission-driven organization that values teamwork and community engagement, all while enjoying flexible work hours and a comprehensive benefits package.

Benefits

Monthly wellness events and programs

Flexible work hours

Opportunities to attend community events

Superior health plan options

Outstanding Paid Time Off

Professional and Career Development Program

Qualifications

• 2+ years of administrative or office support experience required.
• Strong proficiency in Microsoft Office Suite is essential.

Responsibilities

• Manage administrative tasks including scheduling and travel arrangements.
• Prepare reports and presentations as directed by leadership.

Skills

Verbal Communication

Written Communication

Detail Oriented

Organizational Skills

Time Management

Education

High School Diploma or GED

Tools

Microsoft Office Suite

Job description

Remote, Nationwide – Seeking Administrative Coordinator

Everybody Has A Role To Play In Transforming Healthcare

At Vituity you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare’s most pressing challenges from the inside.

Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities.

The Opportunity

• Communicate any messages/inquiries/issues effectively, in a timely manner and professionally by showing sensitivity and respecting confidentiality.
• Complete a broad variety of administrative tasks in support of the assigned department including managing an active calendar of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; and compiling documents for travel relative meetings.
• Prepare professional reports and presentations as directed.
• Manage daily administrative duties with an emphasis on enhancing efficient workflow.
• Assist leadership with calendar support, including meeting scheduling, reviewing calendars for conflicts, and reminders of meetings and logistics.
• Make travel arrangements on behalf of leadership in accordance with policy.
• Prepare and edit correspondence, communications, presentations, and other documents.
• May initiate follow ups for specific leadership initiatives.
• May be responsible for answering and screening phone calls in a professional manner.
• May work with department leaders to develop necessary materials to support the program.
• Coordinate staff meetings/events/conference calls as instructed by leadership.
• Review operating practices and implement improvements where necessary.
• Utilize and enter data into all department databases.
• Maintain Reporting, Time and Expenses, Project Status Reports, and Budget Reports.
• Collect and analyze data to produce weekly and monthly specialized reports.
• May coordinate seminars/meetings and attend seminars/meetings as directed.

Required Experience and Competencies

• High School Diploma or GED equivalent required.
• Two (2) years of administrative or office support experience required.
• 3-4 years of increasingly complex administrative support experience preferred.
• Ability to work independently with drive and initiative but also work well within a teamwork setting.
• Detail oriented and organized with the ability to juggle multiple tasks effectively.
• Strong verbal and written communication skills.
• Proficiency with Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint.

The Community

Even when you are working remotely, you are an important part of the Vituity Community. We offer plenty of opportunities to engage with other Vitans through a variety of virtual meet-and-greets, events and seminars.

• Monthly wellness events and programs
• Flexible work hours
• Opportunities to attend Vituity community events

Benefits & Beyond*

Vituity cares about the whole you. With our comprehensive compensation and benefits package, we are mindful of what matters most, and support your needs of today and your plans for the future.

• Superior health plan options
• Outstanding Paid Time Off
• Professional and Career Development Program

We are excited to share the base salary range for this position is $24.28 - $30.36. This position is also eligible to participate in our annual corporate Success Sharing bonus program.

Vituity appreciates differences; our dedication to diversity, equity and inclusion is at the heart of our organization.

Applicants only. No agencies please.