ADMINISTRATIVE COORDINATOR - Range 13 / AMEA

Anchorage — Finance; Anchorage (AK); On-site; USD 60,000 - 80,000; Full time

Job summary

The Administrative Coordinator in the Finance department’s Property Appraisal division provides administrative support and customer service to a broad range of exemptions and parcel activities. You will analyze data from municipal databases and outside sources to aid decision making on nonprofit exemptions and incentives.

Responsibilities include supporting GIS tasks, parcel maintenance, and liaison duties to the Board of Equalization, with additional clerical backup for accounts payable and

Qualifications

• High school diploma or GED required with 5 years of administrative experience.
• Associate’s degree with 3 years of experience in procurement, finance, or admin support.
• Bachelor’s degree with 1 year of relevant experience preferred.

Responsibilities

• Assist Property Appraisal team with a wide range of administrative tasks and customer service.
• Audit and process nonprofit exemption requests; perform data analysis from internal and external sources.
• Support parcel maintenance, GIS tasks, and BOE liaison activities; assist Accounts Payable when needed.

Skills

Customer service

Data analysis

Education

High school diploma or GED

Associate’s degree in Accounting / Business / Finance

Bachelor’s degree in Accounting / Business / Finance

Job description

Job Information

Open to the general public and any current Municipal employee.

This position is represented by the Anchorage Municipal Employee Association (AMEA) and is subject to the provisions of the current agreement between the Municipality of Anchorage and the Union.

DEPARTMENT

: Finance -

Property Appraisal Personal Property 2

HOURS OF WORK

: Monday to Friday, 8:00 to 5:00pm

LOCATION

: City Hall - 632 W 6th Ave, Suite 300

Remote work schedule opportunities (telecommuting) may be considered after successful completion of probation, at the discretion of management and with the approval of the department head. Not all positions are eligible for remote work (telecommuting) per P&P 40-40.

Employees who are hired or rehired to any position shall be placed at the entrance pay step, and advancement from the entrance step to the maximum step within a pay grade shall be by successive steps.

To be considered for employment, applicants must be legally authorized to work and accept employment in the United States. The Municipality of Anchorage is not able to provide any type of sponsorship, including Student Visas and Employment Visas, under any circumstances.

Example of Duties

The Administrative Coordinator in alignment with the direction from the Administrative Services Supervisor, will provide assistance to the Property Appraisal team, covering a wide range of administrative services, including customer service. This position will be a subject matter expert on exemptions, including but not limited to auditing, systematic reviews, processing, and recommending approval/denial of nonprofit religious, charitable, cemetery, hospital, educational, community purpose, subdivision, and housing incentive exemptions by using tools to analyze and investigate data from municipal databases as well as outside sources. This role will serve as support to the project coordinator for exemption outreach, such as proactively reaching out to seniors who qualify. Parcel maintenance and GIS functions for the Property Appraisal division will be conducted including but not limited to the creation of originating parcel numbers, deactivation of parcels, building of parcel records, creating and maintaining leased parcels, as well as collaborating with other staff and supervisors as needed to resolve workflow issues while organizing and tracking Parcel Maintenance activities. This role serves as support to the Liaison to the Board of Equalization (BOE), to include but not limited to training BOE clerks. Supports the Accounts Payable coordinator for the Property Appraisal division. Other duties as assigned.

Minimum Qualifications / Substitutions / Preferences

• High school diploma, GED, or equivalent and five (5) years of experience in procurement, finance, administration support or similar administrative responsibilities. Employment is conditional based on a satisfactory background check which includes criminal, education, and employment history.
• Associate’s degree in Accounting, Business Administration, Logistics, Finance or similar discipline and three (3) years of experience in procurement, finance, administration support or similar administrative responsibilities. Employment is conditional based on a satisfactory background check which includes criminal, education, and employment history.
• Bachelor’s degree in Accounting, Business Administration, Logistics, Finance or similar discipline and one (1) year of experience in procurement, finance, administration support or similar administrative responsibilities. Employment is conditional based on a satisfactory background check which includes criminal, education, and employment history.

Preferences:

• Alaska Association of Assessing Officers (AAAO) Certification

Additional Important Information

Preference will be given to Anchorage Municipal Employees Association (AMEA) employees. AMEA employees who are successful in the screening process will be forwarded to the department for consideration prior to any non-AMEA applicants.

The Municipality of Anchorage participates in the U.S. Department of Homeland Security E-verify Program. For more information, please go to http://www.uscis.gov/E-verify.

E-Verify® is a registered trademark of the U.S. Department of Homeland Security.

If selected for hire, the appointment in this position will be conditional based upon a satisfactory Municipal Employment Office conducted Background Check. A Background Check encompasses criminal history, verifying education, and verifying dates of employment.

If selected for hire, appointment in this position will be conditional based upon the submission of a current copy of the applicant's Alaska Driver's License, and a current (dated within 30 days from date requested) copy of his/her Department of Motor Vehicle driving record, including a driving record from previous states, if the Alaska Driver's License was first issued within one year prior to application, documenting an acceptable driving history. The processing fee(s) are the responsibility of the selected applicant. For information on acceptable driving history, please refer to the MOA Driving Conviction Guidelines.

(Download PDF reader)

(Download PDF reader)

All required certifications and/or licenses must remain current for the duration of employment.

Military Service Interview Preference

Veterans who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach to the application a copy of their DD Form 214, DD Form 256, NGB Form 22, or a letter from the US Department of Veterans Affairs, recognizing the person as a veteran. The attached documentation must show an honorable discharge or general (under honorable conditions) discharge. The minimum qualifications of the position must be met for preference consideration.

Individuals currently serving as a member in good standing in the National Guard or the organized military reserves who wish to be considered for interview preference, as permitted in Municipal Personnel Rules 3.30.031 D, must attach proof of current service to the application. Proof of current service can be shown by submission of a statement of service which, at a minimum, shows the full name, date of birth, Social Security Number, date service began, branch of service, rank, name of command providing the information, and unit of assignment. The statement of service must be on a form or letterhead of the individual’s command organization, and shows the name, signature, title, and contact information of the signer providing the statement of service. The minimum qualifications of the position must be met for preference consideration.

The Municipality of Anchorage is an Employer of National Service. Please be sure to include any volunteer work with AmeriCorps, Peace Corps, or other national service programs on your application in the work history portion.

The MOA is an EO and AA Employer and complies with Title I of the ADA.