Administrative Coordinator, Plant Operations

F39101 GE Parallel Design Inc.; Phoenix (AZ); On-site; USD 50,000 - 70,000; Full time

Job summary

GE HealthCare in Phoenix seeks an Administrative & Site Operations Coordinator to provide administrative, office management, and employee engagement support at the Phoenix manufacturing site. You will coordinate meetings, onboarding, site events, internal communications, and office operations, contributing to site performance and culture.

The role requires exceptional organization, discretion with confidential information, and the ability to manage multiple priorities in a fast-paced

Qualifications

• Bachelor’s Degree from an accredited college or university OR High School Diploma / GED with a minimum of 5 years of experience in an executive or administrative assistant role.
• Strong ability to prioritize, anticipate needs, and work proactively.
• Demonstrated ability to maintain confidentiality of highly sensitive information.
• Ability to handle ambiguity, shifting priorities, and stressful situations effectively.
• Knowledge of GEHC policies and procedures (preferred).
• Excellent oral and written communication skills.

Responsibilities

• Event Coordination & Site Engagement: plan, organize, and execute site events and employee engagement activities.
• Administrative & Office Management: provide office management, schedule meetings, and maintain records and calendars.
• New Hire & Team Support: coordinate onboarding sessions and maintain org charts and distribution lists.
• Documentation, Reporting & Communication: prepare presentations, reports, and meeting minutes; maintain files and data records.
• Office Organization & 5S: maintain 5S standards and monitor office inventory.
• Special Projects & Leadership Support: assist with special projects and initiatives and manage multiple priorities.

Skills

Microsoft Office

Communication

Interpersonal skills

Leadership

Organization & coordination

Education

Bachelor’s Degree

High School Diploma / GED with 5 years’ experience

Tools

PowerPoint

Word

Excel

Job description

Job Description Summary

The Administrative & Site Operations Coordinator provides administrative, office management, employee engagement, and communication support for the Phoenix manufacturing site. This role serves as a key resource for site leadership by coordinating meetings, onboarding activities, site events, internal communications, and office operations. The coordinator helps drive employee engagement initiatives, maintains organizational effectiveness through strong administrative processes, and supports special projects that contribute to site performance and culture. Success in this role requires exceptional organization, attention to detail, professionalism, discretion with confidential information, and the ability to manage multiple priorities in a fast‑paced environment while working independently with minimal supervision. GE Healthcare is a leading global medical technology and digital solutions innovator. Our mission is to improve lives in the moments that matter. Unlock your ambition, turn ideas into world‑changing realities, and join an organization where every voice makes a difference, and every difference builds a healthier world.

Job Description Key Responsibilities

Event Coordination & Site Engagement Assist in planning, organizing, and executing site events and employee engagement activities. Actively participate in and support the site events committee. Proactively coordinate and drive site‑wide engagement and internal communications to support a cohesive and informed workforce. Administrative & Office Management Support Provide overall office management and administrative support for the Phoenix site. Schedule meetings and maintain accurate records, calendars, and documentation. Coordinate a heavy meeting schedule, including executive calendars and site leadership meetings. Plan, schedule, and arrange business meetings, including logistics and room coordination. Serve as a point of contact for internal administrative communications, directing inquiries to appropriate managers as needed. New Hire & Team Support Assist in scheduling and coordinating new hire orientation sessions and onboarding activities. Maintain organization charts, distribution lists, and team communication tools. Schedule, coordinate, and support team meetings, operating reviews, all‑hands meetings, and other site forums as needed. Documentation, Reporting & Communication Prepare presentations, reports, spreadsheets, meeting minutes, and other business materials. Maintain accurate files, documentation, and data records through general administrative tasks such as filing, document preparation, and data entry. Provide discrete and confidential coordination and handling of sensitive company information. Office Organization & 5S Maintain 5S standards in office and administrative areas to ensure cleanliness, organization, and efficiency. Monitor office inventory and proactively replenish office supplies as needed. Special Projects & Leadership Support Provide administrative and coordination support for special projects and initiatives as assigned by the Plant Manager. Anticipate administrative and operational needs, accomplishing responsibilities with minimal direction or supervision. Manage multiple projects and competing priorities, initiating follow‑up to ensure timely completion of commitments.

Qualifications / Requirements

Bachelor’s Degree from an accredited college or university OR High School Diploma / GED with a minimum of 5 years of experience in an executive or administrative assistant role. Desired Characteristics Strong ability to prioritize, anticipate needs, and work proactively. Demonstrated ability to maintain confidentiality of highly sensitive and confidential information. Ability to handle ambiguity, shifting priorities, and stressful situations effectively. Knowledge of GEHC policies and procedures (preferred). Proven ability to balance workload and meet short deadlines in a fast‑paced environment. Strong proficiency in Microsoft Office applications (PowerPoint, Word, Excel) and web‑based tools. Excellent oral and written communication skills. Strong interpersonal skills with the ability to interact effectively across all organizational levels. Demonstrated organizational, coordination, and leadership capabilities. We expect all employees to live and breathe our behaviors: to act with humility and build trust; lead with transparency; deliver with focus, and drive ownership –always with unyielding integrity. Our total rewards are designed to unlock your ambition by giving you the boost and flexibility you need to turn your ideas into world‑changing realities. Our salary and benefits are everything you’d expect from an organization with global strength and scale, and you’ll be surrounded by career opportunities in a culture that fosters care, collaboration and support. We will not sponsor individuals for employment visas, now or in the future, for this job opening.

Additional Information

GE HealthCare offers a great work environment, professional development, challenging careers, and competitive compensation. GE HealthCare is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law. GE HealthCare will only employ those who are legally authorized to work in the United States for this opening. Any offer of employment is conditioned upon the successful completion of a drug screen (as applicable). While GE HealthCare does not currently require U.S. employees to be vaccinated against COVID‑19, some GEHealthCare customers have vaccination mandates that may apply to certain GE HealthCare employees. Relocation Assistance Provided: No At GE HealthCare, we see possibilities through innovation. We’re partnering with our customers to fulfill healthcare’s greatest potential through groundbreaking medical technology, intelligent devices, and care solutions. Better tools enabling better patient care. Together, we are not only building a healthier future but living our purpose to create a world where healthcare has no limits.