Administrative Coordinator - part time at Lancaster location

Penn Medicine, University of Pennsylvania Health System; Lancaster (Lancaster County); On-site; USD 30,000 - 41,000; Full time

Job summary

Penn Medicine seeks a scheduling administrative professional to coordinate monthly physician schedules across multiple locations and to support administrative leadership in scheduling guidelines. The role requires strong MS Office skills, including Outlook, Word, Excel and PowerPoint, and prior physician scheduling experience is a plus.

A high school diploma is required and an Associate's degree is preferred.

Qualifications

• High School Diploma or equivalent.
• Associates Degree required or preferred.
• Experience with MS Office suite including Outlook, Word, PowerPoint and Excel.

Responsibilities

• Coordinates monthly schedules for physicians including daily assignments, evening, weekend, holiday, on-call, and rounding coverage.
• Collaborates with department leadership in establishing and maintaining scheduling guidelines.
• Maintains and updates each physician’s Outlook calendar and coordinates physician and patient schedules in Epic.
• Prepares time and attendance information and submits in a timely manner.
• Provides monthly physician time reports.

Skills

MS Office

Outlook

Word

PowerPoint

Excel

Communication

Attention to detail

Education

Associate of Arts or Science

High School Diploma/GED

Tools

MS Office

Outlook

Word

PowerPoint

Excel

Job description

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines.

Penn Medicine is dedicated to our tripartite mission of providing the highest level of care to patients, conducting innovative research, and educating future leaders in the field of medicine. Working for this leading academic medical center means collaboration with top clinical, technical and business professionals across all disciplines. Today at Penn Medicine, someone will make a breakthrough. Someone will heal a heart, deliver hopeful news, and give comfort and reassurance. Our employees shape our future each day. Are you living your life's work?

Summary

• This position provides scheduling administrative support and collaboration to LG practice physicians and administrative leadership.
• Qualified individuals must have the ability with or without reasonable accommodation to perform the following duties:
• Coordinates monthly schedules for physicians including daily assignments, evening, weekend, holiday, on-call, and rounding coverage to ensure appropriate daily coverage for all patient locations
• Collaborates with department leadership in establishing and maintaining scheduling guidelines
• Responsible for the creation and maintenance of applicable clinical schedules in collaboration with and under the direction of leadership
• Collaborates with the department physician and administrative leadership to review all physician IP and OP assignments
• Tracks and coordinates physician PTB, corporate, and CME time requests
• Accurately prepares time and attendance information and submit in a timely manner. Opens and blocks physician office schedules for scheduling staff.
• Regularly updates appropriate website with current monthly, vacation, and weekend call schedules Qgenda, etc
• Schedules physician and administrative meetings as requested
• Maintains and updates each physician’s Outlook calendar
• Notifies appropriate departments each week of physician unavailability
• Coordinates residents and medical student schedules, if applicable
• Collaborates with LG Practice Manager and Customer Service Supervisor to coordinate physician and patient schedules in Epic
• Assists Practice Manager with patient scheduling tasks as requested.
• Provides monthly physician time reports
• The following duties are considered secondary to the primary duties listed above:
• Assists other managers with schedules as requested.
• Other duties as assigned.

Responsibilities

• Minimum Required Qualifications:
• High School Diploma or equivalent
• Excellent computer skills
• Experience with MS Office products - Outlook, Word. PowerPoint, and Excel software
• Associates Degree
• Previous physician scheduling experience
• Attention Concentration: The following level of ability is essential for the jobholder to focus on certain aspects of current experience and reject others.
• The position requires the ability to attend to more than one aspect of a situation simultaneously. It is highly likely that multiple task demands are going to be required of the individual at the same time.
• New Learning and Memory: The following level of ability is essential for the jobholder to learn and retain material.
• The position requires that an individual be able to learn new tasks quickly and effectively. change frequently. The ability to understand and carry out detailed, involved instructions is mandatory.
• Problem Solving, Reasoning and Creative Thinking: The following level of ability that is essential for the jobholder to think in order to solve a problem by combining two or more elements from past experience or imaginative thought.
• The position deals with issues or problems that often require thoughtful reasoning before arriving at approaches or solutions. Some independent thought, planning or origination of options and solutions is necessary. The individual must have the ability to apply principles of reasoning and problem solving to resolve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
• The following are essential requirements of the position in relation to job-worker situations. These items describe how a worker must adapt, adjust, conform or act.
• Variety and change: Ability to perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure involving significant differences in technologies, techniques, procedures, environmental factors, physical demands, or work situations.
• Communication: Ability to exchange information with others clearly and concisely; to present ideas, facts and technical information.
• Interpersonal relations: Ability to maintain relationships that facilitate task accomplishment; to cooperate and resolve conflicts; to recognize needs and be sensitive of others.

Education or Equivalent Experience

• Associate of Arts or Science
• H.S. Diploma/GED (Required)

We believe that the best care for our patients starts with the best care for our employees. Our employee benefits programs help our employees get healthy and stay healthy. We offer a comprehensive compensation and benefits program that includes one of the finest prepaid tuition assistance programs in the region. Penn Medicine employees are actively engaged and committed to our mission. Together we will continue to make medical advances that help people live longer, healthier lives.

Live Your Life's Work

We are an Equal Opportunity employer. Candidates are considered for employment without regard to race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, familial status, genetic information, domestic or sexual violence victim status, citizenship status, military status, status as a protected veteran or any other status protected by applicable law.