Administrative Coordinator (Neuroscience)

The Johns Hopkins University; Baltimore (MD); On-site; USD 39,000 - 72,000; Full time

Job summary

The Johns Hopkins University is seeking an Administrative Coordinator to provide essential administrative support and office management for a busy department in the School of Medicine. The role requires strong collaboration and coordination with colleagues to keep daily operations running smoothly.

You will manage calendars and meetings, prepare materials, assist with events, handle basic financial tasks, and help streamline processes to improve efficiency.

Qualifications

• High school diploma or graduation equivalent.
• Two years of related experience.
• Additional education may substitute for required experience per the institution's formula.
• Proficiency with Microsoft Office programs (Outlook, Word, Excel, PowerPoint).

Responsibilities

• Plan, support, and organize daily activities of the office, unit, or program.
• Manage calendars, plan and schedule meetings, and coordinate logistics.
• Prepare meeting materials and provide staff support for meetings; record minutes and follow up on actions.
• Coordinate general office services including payroll, purchasing, records control, and office moves.
• Liaise with internal and external service providers as needed.
• Identify and resolve administrative problems; analyze practices and procedures.
• Develop and compile reports; assist with presentations and event planning.
• Perform non-routine and confidential administrative functions; coordinate student/temporary staff work.
• Assist with basic financial tasks such as expense reports, invoices, and reimbursements.

Skills

Collaboration

Coordination

Office support

Education

High school diploma

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Job description

We are seeking an Administrative Coordinator who will provide administrative support and perform general office management duties necessary for the efficient operation of an office, unit, or program. The responsibilities of this role require significant collaboration and coordination with others.

Specific Duties & Responsibilities

• Plan, support, and organize daily activities of the office, unit, or program.
• Manage team or individual calendars, plan and schedule meetings, and coordinate associated logistics.
• Prepare meeting materials (e.g., draft agenda, collect relevant information) and provide staff support for meetings. Record and draft meeting minutes, monitor and follow-up on action items.
• Coordinate and provide various general office services, e.g., payroll, purchasing, records control, office moves/renovations, repairs and maintenance.
• May serve as the liaison or contact with internal and external service providers.
• Identify and resolve administrative problems and issues.
• Analyze operating practices, processes and procedures (e.g., record keeping systems, forms control, office layout, workflow requirements).
• Develop and recommend administrative processes/procedures to assure efficiency in general office operations; interpret and communicate operating policies
• Develop and compile reports.
• Assist with the preparation of presentations.
• Assist with planning special events/functions, including workshops, conferences, etc.
• Perform non-routine and confidential administrative functions, as needed.
• Coordinate work assignments of students and/or temporary office support, as needed.
• Coordinate preparation, set up and logistics for events/functions.
• Assist with basic financial tasks, e.g. expense reports, invoices, reimbursements.
• Other duties as assigned.

Minimum Qualifications

• High school diploma or graduation equivalent.
• Two years of related experience.
• Additional education may substitute for required experience to the extent permitted by the JHU equivalency formula.

Preferred Qualifications

• Highly proficient with Microsoft Office programs including Outlook, Word, Excel and PowerPoint.

Classified Title: Administrative Coordinator

Role/Level/Range: ATO 40/E/02/OE

Starting Salary Range: $18.65 - $34.75 HRLY ($55,432 targeted; Commensurate w/exp.)

Employee group: Full Time

Schedule: M-F, 40 hours per week

FLSA Status: Non-Exempt

Location: School of Medicine Campus

Department name: SOM Neuro Sci Neuroscience

Personnel area: School of Medicine