Administrative Coordinator - Lymphoma-Myeloma

University of Texas MD Anderson Cancer Center; Houston (TX); Hybrid; USD 53,000 - 79,000; Full time

Benefits offered by this job

Medical coverage from day one

Paid time off & holidays

Tuition assistance

Pension plan

Job summary

The University of Texas MD Anderson Cancer Center is seeking an Administrative Coordinator for the Lymphoma Malignancies Program to support faculty operations, program coordination, and research administration. The role serves as a central resource for meeting coordination, travel, purchasing, and visa processing to advance departmental initiatives.

The position involves coordinating projects, preparing agendas, taking meeting minutes, supporting recruitment, visa applications, and expense

Qualifications

• Required: High School Diploma or Equivalent.
• Preferred: Associate's Degree; Preferred: Bachelor's Degree.

Responsibilities

• Coordinates the administrative operations of projects and programs; liaises with internal and external patrons to arrange meetings and travel.
• Prepares meeting itineraries, agendas and PowerPoint presentations; takes and distributes minutes.
• Coordinates recruiting efforts for the program.
• Coordinates and submit VISA applications and renewals.
• Coordinates conferences and meetings; facilitates procurement as per guidelines; supports faculty and program leadership.

Skills

Visa applications processing

Meeting coordination

Travel management

Recruiting coordination

Calendar management

Purchasing / procurement

Education

High School Diploma or Equivalent

Associate's Degree

Bachelor's Degree

Tools

Zoom

PowerPoint

Kronos Timekeeper

Job description

The University of Texas MD Anderson Cancer Center is a leading institution focused on cancer care, research, education, and prevention. Within the Department of Lymphoma & Myeloma, the Administrative Coordinator plays a key role in supporting faculty operations, program coordination, research administration, and departmental initiatives that advance patient care and scientific discovery.

The Administrative Coordinator serves as a central resource for administrative coordination across the Lymphoma Malignancies Program. The Administrative Coordinator supports faculty, researchers, and program leadership through meeting coordination, recruitment support, travel management, purchasing activities, and research-related administrative functions. The Administrative Coordinator contributes to the efficient operation of departmental programs and initiatives across UT MD Anderson.

The ideal candidate will possess strong administrative, organizational, and processing visa applications, communication skills with experience supporting faculty, coordinating complex schedules, managing meetings and travel arrangements, and handling administrative processes related to research, grants, and departmental operations.

Salary Range: Minimum $53,000 - Midpoint $66,000 - Maximum $79,000
Hourly Equivalent: Minimum $25.48 - Midpoint $31.73 - Maximum $37.98
Work Schedule: Days
Work Location: Hybrid

Why Us?

At UT MD Anderson, this role provides an opportunity to support world-renowned faculty and programs dedicated to advancing cancer research, education, and patient care. The position offers meaningful involvement in academic, research, and operational initiatives while providing opportunities for professional development, collaboration, and a healthy work-life balance within a mission-driven environment.

• Employer-paid medical coverage starting day one for employees working 30+ hours/week, plus optional group dental, vision, life, AD&D, and disability insurance.
• Accruals for PTO and Extended Illness Bank, plus paid holidays, wellness, childcare, and other leave options.
• Tuition Assistance Program after six months of service and access to extensive wellness, fitness, and employee resource groups.
• Defined-benefit pension through the Teachers Retirement System, voluntary retirement plans, and employer-paid life and reduced salary protection programs.

Responsibilities

Administrative Coordination and Support

• Coordinates the administrative operations of various projects and programs such as the Lymphoma Malignancies Program; acts as a liaison and communicates with internal and external patrons to arrange business meetings (via Zoom or in-person) and/or business travel arrangements.
• Prepares meeting itinerary, agenda and arranges all PowerPoint presentations as appropriate
• Takes meeting minutes and disburses minutes to all attendees.
• Coordinates all the recruiting efforts of the Lymphoma Malignancies Program for potential candidates.
• Coordinate and submit all VISA applications and renewals for the Lymphoma Malignancies Program
• Coordinate conferences and meetings as requested by the Faculty Program Director.
• Coordinate purchase requisitions as required for the procurement of item requested by Faculty Director in accordance with the institution's purchasing guidelines.

Faculty Support

• Independently plans and manages work deadlines and schedules. Maintains calendar for Faculty Director and all Lymphoma Malignancies Program faculties.
• Maintains faculty extramural leave and staff development funds (PRS).
• Maintains most current information pertaining to faculty CV and biosketch, periodical publications and speaking engagements.
• Assists faculty member with slide preparation.
• Maintains record of continuing medical education credits, licenses, memberships, etc.
• Assists faculty with travel packets, itinerary, and expense reimbursements.
• Responsible for annual inventory process, scanning all asset inventory for the Department of Lymphoma & Myeloma
• Serve as the backup for the Department Kronos Timekeeper
• Submit complex laboratory orders for translational research sponsored grants and contracts
• Works closely with laboratory research team to submit MTA and CDA.
• Works closely with team members to gather all receipts and ensure the receipts align reimbursement requests.
• Prepares expense report and submit for pre-approval.

Other duties as assigned.

EDUCATION

• Required: High School Diploma or Equivalent
• Preferred: Associate's Degree
• Preferred: Bachelor's Degree

WORK EXPERIENCE

• Required: Seven years administrative or related experience or five years required experience with an associate's degree or t
  hree years required experience with Bachelor's degree.

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition.

This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment.

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.

Additional Information

• Requisition ID: 183550
• Employment Status: Full-Time
• Employee Status: Regular
• Work Week: Days
• Minimum Salary: US Dollar (USD) 53,000
• Midpoint Salary: US Dollar (USD) 66,000
• Maximum Salary : US Dollar (USD) 79,000
• FLSA: non-exempt and eligible for overtime pay
• Fund Type: Hard
• Work Location: Hybrid Onsite/Remote
• Pivotal Position: No
• Referral Bonus Available?: No
• Relocation Assistance Available?: No