Administrative Coordinator IV

Kaiser Permanente; San Francisco (CA); On-site; USD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented professional to assist with information maintenance and event coordination. This role involves drafting presentations, managing data, and facilitating workflow across teams. The ideal candidate will have strong interpersonal skills and a background in communications or business. You'll play a vital role in supporting directors and their teams, ensuring smooth operations and effective communication. If you're looking for a dynamic environment where you can grow and make an impact, this opportunity is perfect for you.

Qualifications

• 2+ years of experience in Communications, Business, or Healthcare.
• High School Diploma or equivalent with 3+ years in a corporate environment.

Responsibilities

• Builds effective relationships to share resources and information.
• Assists with information dissemination and maintains department files.
• Supports event coordination and manages human-resources data.

Skills

Customer Experience

Computer Literacy

Data Entry

Data Integrity

Interpersonal Skills

Education

High School Diploma or GED

Experience in Communications, Business, Healthcare

Job description

Job Summary

Assists with information maintenance and distribution by drafting integrative presentations, detailed correspondence, and reports. Facilitates workflow by assisting in the adaptation of relevant solutions and standard requests and issues from department managers on an ad-hoc basis. Assists with event coordination by scheduling meetings for directors and their teams independently. Supports event execution by arranging small- and some medium-scale events with limited guidance. Begins to apply data maintenance and management by leveraging advanced department data and documentation retention policies.

Essential Responsibilities

1. Builds effective relationships across teams to share resources and information, seeks feedback, acts as a mentor, and pursues self-development. Demonstrates flexibility and adapts to change, supporting others in non-routine situations.
2. Completes routine work within established procedures, collaborates to solve issues, supports work plan development, and identifies opportunities for improvement.
3. Assists with information dissemination by drafting presentations, reports, graphics, and correspondence with minimal supervision. Maintains department files independently and uses software/databases to retrieve information and generate reports.
4. Facilitates workflow by assisting in standard requests, assessing problems, operating office equipment, managing inventory, screening communications, and supporting onboarding activities as needed.
5. Supports event coordination by scheduling meetings, supporting meeting facilitation, and booking meeting rooms independently. Assists with event execution, including arranging logistics, on-site coordination, and distributing agendas.
6. Begins to manage human-resources data by maintaining data in accordance with policies, performing data analyses, and formatting reports and graphs independently.

Minimum Qualifications

• At least two (2) years of experience in Communications, Business, Healthcare, or a related field.
• High School Diploma or GED, or equivalent, plus a minimum of three (3) years of experience in a corporate or business office environment, or four (4) years of experience in such an environment.

Additional Requirements

• Knowledge, Skills, and Abilities: Customer Experience, Computer Literacy, Data Entry, Data Integrity, Interpersonal Skills