Administrative Coordinator II / Senior Office Manager (Catawba)

State-of-South-Carolina; South Carolina; On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Health, dental, vision insurance

15 days annual vacation

15 days sick leave

13 paid holidays

Parental Leave

Retirement plan options

SC Deferred Compensation

Job summary

State of South Carolina seeks an Administrative Coordinator II / Senior Office Manager for the Office of Mental Health, BHDD, CCMHC in Rock Hill. You will lead four clinic sites and supervise office managers, ensuring efficient reception, patient intake and medical records operations.

The role requires five years of supervisory experience and strong planning, training, and data management skills; bilingual English/Spanish is a plus.

Qualifications

• Five (5) years of supervisory experience.
• Knowledge of bookkeeping, office management principles, policies and practices.
• Ability to plan, organize, prioritize tasks and communicate effectively.
• Ability to train other employees.
• Bilingual abilities in English and Spanish are a plus.

Responsibilities

• Provide leadership and oversight to CCMHC administrative functions across four clinic sites.
• Supervise CCMHC’s Office Managers.
• Oversee data collection and entry related to clinical services, documentation, financial and third-party billing.
• Assist with annual internal audits and auditing of medical records release procedures.
• Ensure data tools help reduce no-show and follow-up rates.

Skills

Supervisory experience

Office management

Communication skills

Planning & organizing

Data/records management

Bilingual (English + Spanish)

Education

High school diploma or equivalent

Bachelor's degree substitution for experience

Job description

Are you passionate about making a real difference in people's lives? Join our team at the Office of Mental Health where we are dedicated to providing compassionate and accessible care to our community. We are seeking an Administrative Coordinator II / Senior Office Managerwho is motivated to help individuals and families navigate life's challenges and achieve long-term wellness. If you want to use your skills to build a healthier, more resilient community, we encourage you to apply.

This position is located at the SC Department of Behavioral Health and Developmental Disabilities (BHDD) - Office of Mental Health, Catawba Community Mental Health Center (CCMHC), 205 Piedmont Blvd, Suite 100, Rock Hill, SC 29732.

The Administrative Coordinator II, working under general supervision of the Assistant Director, you will provide leadership and oversight to all CCMHC administrative functions of Reception/Front Office, Patient Intake and Medical Records for the four clinics within CCMHC’s catchment area. Serve as the direct supervisor to CCMHC’s Office Managers.

Responsibilities for the Administrative Coordinator II / Senior Office Manager:

• Provide leadership and oversight to all CCMHC administrative functions of Reception/Front Office, that include Patient Intake, and Medical Records for the four clinic sites within the CCMHC catchment area. This oversight will include the implementation of standardized daily operational policies and procedures that meet the agency and center requirements. Duties include initial and ongoing training for all administrative staff. Coordinate and/or provide back-up coverage for all assigned areas.
• Provide oversight to accurate data collection and data entry related to clinical services, documentation, financial and third-party billing information and other records on all new intakes and existing patient records.
• Ensure that patients receiving a self-pay reduction have submitted appropriate documentation. Complete yearly financial updates on each client in accordance with BHDD policy and procedures. Provide oversight to medical records requests.
• Assist with the annual internal self-audit, financial audits, and auditing of medical records release procedures.
• Ensure data collection tools are used to assist with reducing no show and follow-up rates.

• A high school diploma and relevant experience in business management, public administration or administrative services. A bachelor’s degree may be substituted for required work experience.

Additional Requirements

• Ability to lift a minimum of 5lbs, bend, stoop, climb, and file.
• Must maintain a valid driver’s license and be able to drive from location to location.
• Position is considered essential and may be called back during crises / disasters / emergencies.

• Five (5) years of supervisory experience.
• Knowledge of bookkeeping, the principles, policies, and practices of office management.
• Ability to effectively plan and organize work activities and prioritize task completion according to schedules and goals.
• Ability to communicate effectively.
• Ability to deal courteously and effectively with the public.
• Ability to exercise judgement and discretion in interpreting and applying policies and procedures.
• Ability to train other employees.
• Bilingual abilities in English and Spanish (or another language) are a plus.

Post hire, employees must:

• Be able to pass CPR and Managing Agitation in the Psychiatric Setting (MAPS) Certification.
• Be able to operate a state vehicle.
• Be able to work a flexible schedule and know this position in considered essential and may be called back during crises / disasters / emergencies.
• Perform all job duties and provide all services and documentation in compliance with CARF, OMH, CCMHC, Quality Assurance, Compliance, HIPAA, Transcultural and Productivity Standards, Policies and Procedures.

The Department of Behavioral Health and Developmental Disabilities is committed to providing equal employment opportunities to all applicants and does not discriminate on the basis of race, color, religion, sex (including pregnancy, childbirth, or related medical conditions including, but not limited, to lactation), national origin, age (40 or older), disability or genetic information.

Supplemental questions are considered part of your official application. Any misrepresentation will result in your disqualification from employment. Please complete the state application to include all current and previous work history and education. A resume will not be accepted nor reviewed to determine if an applicant has met the qualifications for the position.

The Department of Behavioral Health and Developmental Disabilities offers an exceptional benefits package for full time (FTE) employees:

• Health, dental, vision, long-term disability, and life insurance for employees, spouse, and children. Click here for additional information.
• 15 days annual (vacation) leave per year
• 15 days sick leave per year
• 13 paid holidays
• Paid Parental Leave
• S.C. Deferred Compensation Program available (S.C. Deferred Compensation)
• Retirement benefit choices*
  • State Retirement Plan (SCRS)
  • State Optional Retirement Program (State ORP)

*Enrollment in one of the listed plans is required for all FTE employees; please refer to the contribution section of hyperlinked retirement sites for the current contribution rate of gross pay.