Administrative Coordinator II (Executive Support) Financial Administration -ON SITE- 150 East 4[...]

Mount Sinai Medical Center; New York, Christiansted (NY, United States Virgin Islands); On-site; USD 65,000 - 99,000; Full time

Job summary

An established industry player is seeking an Administrative Coordinator II to provide essential support in financial administration. This role involves overseeing various office operations, managing budgets, and coordinating human resources activities. The ideal candidate will have extensive administrative experience and the ability to mentor staff. Join a dynamic environment that values collaboration and innovation, contributing to a mission that transforms healthcare. This position offers an opportunity to make a significant impact while being part of a renowned healthcare system dedicated to excellence in patient care.

Qualifications

• Bachelor's degree or equivalent experience is required.
• 7+ years of administrative or business experience preferred.

Responsibilities

• Oversees office operations including HR, financial maintenance, and staffing.
• Assists in budget management and grant allocations.
• Coordinates administrative support and office coverage.

Skills

Administrative Skills

Budget Management

Human Resources Management

Project Coordination

Education

Bachelor's Degree

7+ years related experience

Job description

Description

Administrative Coordinator II (Executive Support) Financial Administration -ON SITE- 150 East 42^nd Street-Full-Time Days

The Administrative Coordinator II is responsible for administrative and office service activities such as purchasing, payroll, records control and human resources for the head of a department, care center or division, with additional higher level functions including credentialing, appointments and promotions, special projects and grants. This individual is expected to oversee administrative direct reports, and typically reports to a division head, vice president or higher-level executive. S/he may function as Supervisor or Administrative Manager in the absence of higher level department leadership.

Responsibilities

• Oversees office and administrative operations, including those of human resources, financial maintenance, staffing, projects and credentialing.
• Assists in maintaining and monitoring the budget and grant allocations. Prepares documents required to maintain balanced accounts for review and approval.
• Initiates and follows through on human resources and payroll transactions. Generates weekly payroll submission. Maintains liaison with human resources and payroll to coordinate and resolve issues and problems.
• Ensures adequate restock of supplies for department. Takes inventory or examines merchandise to identify items to be reordered or replenished. Requisitions merchandise from supplier and collaborates with Purchasing to secure the best pricing for equipment and supplies. Tracks expiration of vendors contracts and renews as needed.
• Assists in the planning and logistical arrangements for forums, conferences, seminars, meetings and/or visiting professorships. Assists in the development and coordination of informational packets for participants. Transcribes and distributes minutes.
• Develops, updates and/or revises informational flyers, brochures, leaflets and mailings.
• Researches, locates and compiles information for reports. Assembles and categorizes figures for computation and calculations. Prepares statistical reports.
• Checks materials submitted for supervisors attention to ensure all relevant data, authorizations and pertinent information are included.
• Mentors, trains and/or conducts orientation for new office support staff and monitors performance.
• Coordinates administrative, secretarial and/or general office support coverage.
• Performs other related duties.

Qualifications

• Bachelors Degree or combination of applicable experience and education
• 7+ years related administrative or business experience required. Some supervisory experience strongly preferred.

Compensation Statement

The Mount Sinai Health System (MSHS) provides salary ranges that comply with the New York City Law on Salary Transparency in Job Advertisements. The salary range for the role is $65,885.00 - $98,827.00 Annually. Actual salaries depend on a variety of factors, including experience, education, and operational need. The salary range or contractual rate listed does not include bonuses/incentive, differential pay or other forms of compensation or benefits.

Non-Bargaining Unit, 511 - Financial Administration - MSH, Mount Sinai Hospital

Employer Description

Strength through Unity and Inclusion

The Mount Sinai Health System is committed to fostering an environment where everyone can contribute to excellence. We share a common dedication to delivering outstanding patient care. When you join us, you become part of Mount Sinai’s unparalleled legacy of achievement, education, and innovation as we work together to transform healthcare. We encourage all team members to actively participate in creating a culture that ensures fair access to opportunities, promotes inclusive practices, and supports the success of every individual.

At Mount Sinai, our leaders are committed to fostering a workplace where all employees feel valued, respected, and empowered to grow. We strive to create an environment where collaboration, fairness, and continuous learning drive positive change, improving the well-being of our staff, patients, and organization. Our leaders are expected to challenge outdated practices, promote a culture of respect, and work toward meaningful improvements that enhance patient care and workplace experiences. We are dedicated to building a supportive and welcoming environment where everyone has the opportunity to thrive and advance professionally. Explore this opportunity and be part of the next chapter in our history.

About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 48,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time — discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients’ medical and emotional needs at the center of all treatment.

Equal Opportunity Employer

The Mount Sinai Health System is an equal opportunity employer, complying with all applicable federal civil rights laws. We do not discriminate, exclude, or treat individuals differently based on race, color, national origin, age, religion, disability, sex, sexual orientation, gender, veteran status, or any other characteristic protected by law. We are deeply committed to fostering an environment where all faculty, staff, students, trainees, patients, visitors, and the communities we serve feel respected and supported. Our goal is to create a healthcare and learning institution that actively works to remove barriers, address challenges, and promote fairness in all aspects of our organization.