Administrative Coordinator II

procore; United States; On-site; USD 60,000 - 82,000; Full time

Benefits offered by this job

Equity compensation

Bonus incentive

Job summary

Procore is seeking an Administrative Coordinator II to support the Product & Technology organization in Austin. You will coordinate meetings and events for senior leaders and manage projects, vendors, and resource databases.

The role requires proactive collaboration with VP-level partners and a willingness to travel to the Austin office at least 3 days per week. Reporting to the Manager, Administrative Assistant Enablement & Operations, you’ll also back up the Executive Assistant Team and help

Qualifications

• 1-3 years of event coordination or event management experience.
• 1-3 years of project coordination experience.
• Ability to initiate action when requirements are unclear.
• Strong attention to detail throughout work.

Responsibilities

• Coordinate small- to medium-sized meetings or events for senior leadership and/or their management teams, and provide logistical support as needed.
• Manage special projects for senior leadership and/or their management teams.
• Research meeting and event-related vendors and resources.
• Track projects, create electronic archives, and develop resource databases.
• Provide back-up support to the Executive Assistant Team.

Skills

Event coordination

Project coordination

Initiative

Attention to detail

Interpersonal skills

Administrative experience

Calendar management

Job description

We're looking for an Administrative Coordinator II to join Procore's Product & Technology organization. In this role, you'll interact with VP's and Senior Directors in our organization as well as associates, and service providers.

This role will be a mix of event planning, project coordination, and business initiative support. The ideal candidate is a high-energy individual who enjoys being in the mix with stakeholders, coordinating multiple meetings and events simultaneously, and seeing the results of their efforts. You must be proactive and self-directed, collaborative and positive, reliable and accountable. We're looking for someone who takes initiative, works well with others, follows through on commitments, and takes ownership of their work.

This position reports to the Manager, Administrative Assistant Enablement & Operations, will be based in our Austin office and expected to be able to commute into the Austin office at a minimum of 3 days a week.

What you'll do:

• Coordinate small- to medium-sized meetings or events for senior leadership and/or their management teams, as well as provide logistical support as needed
• Manage special projects for senior leadership and/or their management teams
• Research meeting and event-related vendors and resources
• Track projects, create electronic archives, and develop resource databases
• Provide back-up support to the Executive Assistant Team

What we're looking for:

• 1-3 years of event coordination or event management experience
• 1-3 years of project coordination experience
• Proven experience initiating action when given ambiguous requirements
• Strong attention to detail throughout work
• Strong interpersonal and communication skills
• Experience as an Administrative Assistant
• Experience with calendar management in a professional environment

Additional Information

Base Pay Range:

59,904.00 - 82,368.00 USD Annual

This role may also be eligible for Equity Compensation and/or Bonus Incentive Compensation. Procore is committed to offering competitive, fair, and commensurate compensation. Actual compensation will be based on a candidate's job-related skills, experience, education or training, and location.

For Los Angeles County (unincorporated) Candidates:

Procore will consider for employment all qualified applicants, including those with arrest or conviction records, in accordance with the requirements of applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act.

A criminal history may have a direct, adverse, and negative relationship on the following job duties, potentially resulting in the withdrawal of the conditional offer of employment: 1. appropriately managing, accessing, and handling confidential information including proprietary and trade secret information, as well as accessing Procore's information technology systems and platforms; 2. interacting with and occasionally having unsupervised contact with internal/external customers, stakeholders, and/or colleagues; and 3. exercising sound judgment.