Administrative Coordinator II

State-of-South-Carolina; South Carolina; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Long-term disability

Life insurance

15 days annual leave

15 days sick leave

13 paid holidays

Paid parental leave

State retirement plan

Job summary

The SC Department on Aging is seeking an Administrative Coordinator II to perform routine and complex administrative duties for the Office of the State Long Term Care Ombudsman Program. The role requires attention to detail and the ability to work independently in a statewide program.

Candidates should have a high school diploma with relevant program experience; experience with databases, advanced Excel, and office operations is preferred. This is an in-office role with statewide travel.

Qualifications

• High school diploma or equivalent with relevant program experience in business management, public administration, or administrative services.
• Experience with database and case entry accuracy; advanced Excel skills and record management.

Responsibilities

• Plan, coordinate, and support the administrative functions in support of the program.
• Serve as a database administrator to include entering, creating, and implementing standard database management procedures.
• Develop, monitor, maintain, and support a low complexity database management system with updates, and annual reporting.
• Provide administrative support and technical assistance to office staff.
• Manages SLED complaint intake process and provides administrative support to the Long-Term Care Ombudsman Office at the state and regional levels.
• Coordinates special projects to include data retrieval for state and federal reports and organizes training and conferences.
• Ensures data security and protection through the application of data classification, user/group management, and access controls.
• Develops and conducts training for the Ombudsman certification process; provides training and information on advanced directives and the Living Will witness program to AAA's and at the request of community members.

Skills

Advanced Excel

Data entry accuracy

Office operations

Record management

Education

High school diploma or equivalent

Bachelor's degree not required (substitution allowed)

Job description

Are you the One?

Are you detail oriented? If so, the SC Department on Aging may have a position for you. We are looking for an Administrative Coordinator II, who will perform independently the routine and complex administrative duties related to the job. You will serve as an Administrative Coordinator for the Office of the State Long Term Care Ombudsman Program.

Job Responsibilities

• Plan, coordinate, and support the administrative functions in support of the program.


• Serve as a database administrator to include entering, creating, and implementing standard database management procedures.


• Develop, monitor, maintain, and support a low complexity database management system with updates, and annual reporting.


• Provide administrative support and technical assistance to office staff.


• Manages SLED complaint intake process and provides administrative support to the Long-Term Care Ombudsman Office at the state and regional levels.


• Coordinates special projects to include data retrieval for state and federal reports and organizes training and conferences.


• Ensures data security and protection through the application of data classification, user/group management, and access controls.


• Develops and conducts training for the Ombudsman certification process; provides training and information on advanced directives and the Living Will witness program to AAA's and at the request of community members.

Requirements

A high school diploma and relevant program experience in business management, public administration, or administrative services. A bachelor's degree may be substituted for the required work experience.

Experience in database and case entries with accuracy, completeness. Knowledgeable in data-entry protocols and managing routine permission. Advanced excel skills, office operations, and record management.

Physical Requirements

• This position may require overnight and statewide travel.


• Sitting or standing for long periods of time.


• Lift, carry, push and/or pull up to 20lbs.


• In-Office Role

The South Carolina Department on Aging (SCDOA) is an Equal Opportunity Employer for all qualified applicants regardless of race, color, sex- including the basis of pregnancy, childbirth, or related medical conditions, nation of origin, age, religion, or disability or genetic information.

Benefits

The SC Department on Aging offers an exceptional benefits package for full-time (FTE) employees:

• Health, Vision, Dental, Long-Term Disability and Life Insurance for employees, spouse, and children.


• 15 days annual (vacation) leave per year


• 15 days sick leave per year


• 13 paid holidays per year


• Paid Parental Leave


• State Retirement and SC Deferred Compensation Program.

The SC Department on Aging is making our veterans a priority for employment in state agencies and institutions.