Administrative Coordinator II

ucf; Orlando (FL); On-site; USD 28,000 - 34,000; Full time

Job summary

University of Central Florida College of Nursing seeks an Administrative Coordinator II to provide personalized secretarial and administrative support to the Department Chair of Nursing Practice. The role includes data analysis, data management, and coordinating administrative processes for the Nursing Practice Department.

The position requires work on-site at UCF College of Nursing in the Academic Health Sciences Center, with responsibilities spanning HR coordination, curriculum data, and

Qualifications

• Bachelor's or Master's degree and 2+ years of relevant experience.
• Strong written and verbal communication and organizational skills.
• Proficient with MS 365, Zoom, PeopleSoft and Workday.
• Ability to analyze and maintain data.

Responsibilities

• Provides administrative support to the Department Chair and Program Directors.
• Interacts with faculty, staff, and university offices as a key contact.
• Develops presentations for the College's Leadership team.
• Manages faculty and adjunct teaching assignment data and reports.
• Collects and analyzes data for enrollment and workload needs.
• Coordinates department activities, events, and onboarding.

Skills

Communication skills

Interpersonal skills

Data analysis

Data maintenance

Education

Bachelor's or Master's degree

Tools

Microsoft 365

Zoom

PeopleSoft

Workday

Job description

College of Nursing:

A leader in nursing education for more than 40 years, UCF College of Nursing is doing MORE to ensure a healthier future for all. With a new, permanent home at UCF's Academic Health Sciences Center, we will have more space to prepare more Knight nurses with academic excellence and more opportunity to impact more lives with innovative, interdisciplinary research.

The Opportunity :

The Administrative Coordinator II provides personalized secretarial and administrative support to the Department Chair of Nursing Practice. This position is responsible for administrative functions required for operations, including, but not limited to data analysis, data management and administrative process management for the Nursing Practice Department of College of Nursing.

Responsibilities:

• Administrative Duties/Customer Service:
• Provides administrative and operational duties and daily activities associated with the responsibilities of the Chair and Program Directors.
• Interacts with faculty, staff, various administrative offices at the university, vendors and various members of the community, serving as a key point of contact for departmental inquiries.
• Collaborates with the HR Business Center by collecting documentation for faculty courtesy appointments.
• Develops presentations for the College's Leadership team.
• Serves as liaison for all faculty correspondence (grade reminders, code of conduct, etc.), and coordinates and reports FTE data for all faculty.
• Assists with coordinating book orders, adjunct evaluations and the Student Perception of Instruction (SPIs) process for the Department of Nursing Practice.
• Serves as back-up for other administrative assistants in the CON Dean's office.
• Data Collection and Analyzation:
• Analyzes student enrollment data and manages the number of sections for courses offered.
• Actively monitors the enrollment activities and determines faculty workload needs, enrollment projections, etc.
• Collects, analyzes, and evaluates various data for the College's Leadership team as needed.
• Department Support:
• Manages faculty and adjunct teaching assignment data through various UCF systems and College of Nursing platforms, ensuring accurate instructional workload, appointment, and assignment records.
• Manages department FAS (Faculty Activity System) and coordinates annual reviews for faculty members. Generates reports each semester for the Department of Nursing Practice.
• Generates Graduate assistantship agreements for students in the Department of Nursing Practice.
• Registers faculty for IDL/ADL courses.
• Assists the Department of Nursing Practice in database requirements for accreditation.
• Assists with program activities, agendas and materials for departmental events.
• Assists the search committees for full-time faculty with scheduling meetings, interviews, and travel arrangements.
• Monitors progress against goals and objectives for department and faculty related to college strategic plan and/or by-laws and deliverables.
• Collaborates with the HR Business Center for hiring and onboarding efforts, ensuring adherence to university regulations and procedures.
• Other duties as assigned.

Minimum Qualifications :

• Bachelor's or Master's degree and 2+ years of relevant experience, or an equivalent combination of education and experience pursuant to Fla. Stat. 112.219(6).

Preferred Qualifications :

• Ability to make sound decisions.
• Ability to work with minimal supervision, and to work effectively with others, including faculty, staff, and students.
• Excellent written and verbal communication skills and strong interpersonal and organizational skills.
• Forward thinking.
• Computer competency in Microsoft 365 (Word, Teams, Excel, Outlook), video conferencing platforms (Zoom) and other software (PeopleSoft, Workday).
• Ability to analyze and maintain data.

Special Instructions to the Applicants:

• The anticipated hourly rate range for this position is $20.29 to $24.86. The final hourly rate will be determined based on the candidate's qualifications, experience, and internal equity.
• All applicants must be authorized to work for any U.S. employer.
• Visa sponsorship is not available for this position, and the university cannot accommodate H‑1B transfers or employment-based visa processing for individuals currently sponsored by another employer.
• This role requires the successful candidate to work on-site at UCF at the UCF College of Nursing located at UCF Academic health Sciences Campus at Lake Nona as their primary work location. On-site presence is an essential function of this role.

Are you ready to unleash YOUR potential?

As a next-generation public research university and Forbes-ranked top employer in Florida, we are a community of thinkers, doers, creators, innovators, healers, and leaders striving to create broader prosperity and help shape a better future. No matter what