Administrative Coordinator II

Sul Ross State University; Alpine (TX); On-site; USD 45,000 - 60,000; Full time

Job summary

Sul Ross State University in Alpine, Texas seeks an Administrative Coordinator II to support the Borderlands Research Institute. The role requires managing executive office operations, coordinating calendars, and handling sensitive research administration materials.

You will oversee fiscal records, travel, reporting, grant tracking, events, and personnel processes, reporting to the Assistant VP of Research Administration and Sponsored Programs.

Qualifications

• Bachelor’s Degree required
• Three years of related office management/supervisory experience required
• Four years of experience preferred, with some time at SRSU or another university
• Bachelor’s Degree in business, accounting, or public administration preferred

Responsibilities

• Office Operations & Administrative Support: assist ORSP leadership with daily operations and calendar management
• Fiscal & Records Management: maintain budgets, expenditures, and reporting documentation
• Grant Support: track grant timelines and manage sponsored projects database
• Information, Outreach & Events: communicate processes and coordinate divisional events/workshops/seminars
• Personnel & Student Support: process hiring and related personnel documentation
• Technology & Systems: operate word processing, spreadsheets, databases, and university software
• Safety: uphold safety practices for self and others
• Other duties as assigned to support university needs

Job description

Job Title

Administrative Coordinator II

Location

Alpine

Department

Borderlands Research Institute

Job No.

400012

Posting Date

10/26/2026

Until Filled

No

Appointment Date

12/16/2026

Salary

Commensurate with experience.

Required

• Bachelor’s Degree.
• Three years of related office management/supervisory experience.

Preferred

• Bachelor’s Degree in business, accounting, or public administration.
• Four years of experience, with part at SRSU or other university.

Primary Responsibilities

Job Summary:Provides highly skilled administrative operations in an executive office. Manages the preparation of high priority and sensitive materials; exercises independent judgement in a wide variety of routine and complex office decisions related to university research and sponsored programs. This position will report to the Assistant VP of Research Administration and Sponsored Programs.

1. Office Operations & Administrative Support

• Within the Division of Research & Development, assists the Research Administration & Sponsored Programs Office, and designated leadership, with daily office operations.
• Arranges appointments, manages calendars, and handles correspondence for ORSP leadership and key research personnel.
• Helps maintain various calendars for meetings, deadlines, training sessions, and events.
• Maintains records related to shared resources, coordinates facility needs, and supports related administrative logistics.
• Submits required reports to appropriate university units.

2. Fiscal & Records Management

• Maintains and updates various administrative and fiscal records for office operating funds, research and sponsored project budgets, and related expenditures; prepares supporting documentation for reporting.
• Requisitions and maintains office supplies and materials.
• Routes invoices, payment requests, and related documents to accounting/accounts payable; tracks payment status and follows-up as needed.
• Process travel requisitions, authorizations, and vouchers for Division personnel.
• Performs basic accounting responsibilities.

3. Grant Support

• Participates in standing grant services meetings to capture and calendar timelines for grant-related tasks assigned to personnel.
• Maintains the office’s sponsored projects and grant database.
• Track project and report deadlines, and prompts appropriate personnel responsible for completing/submitting project reports.

4. Information, Outreach & Events

• Provides accurate information about research administrative processes, policies, and services to university personnel and external entities, including messaging on newsletters, website, and emails.
• Assists with divisional events, workshops, and training activities as needed.
• Assists coordinating monthly faculty research seminars.

5. Personnel & Student Support

• Process hiring, continuing employment, and related personnel documentation for office staff and student employees in accordance with university procedures.

6. Technology & Systems

• Operates computer systems with advanced proficiency in word processing, spreadsheets, databases, and university softwares used for research administration.

7. Safety

• Responsible for personal safety and the safety of others using due caution to practice safe work habits at all times.

Other duties may be assigned to this position on a regular or occasional basis to respond to the needs of the university.

Expectation of Quality

Employee will support the mission of Sul Ross State University by providing high-quality, professional services, timely responses, and solutions to customer requests.

Key Competencies

(Knowledge Skills and Abilities) Intermediate to high intuitive level software skills, intermediate skills in Microsoft Word, Excel, Adobe, etc… Attention to details, highly organized, critical thinking and multitasking ability. Preferred: Word processing, database, and spreadsheet computer program skills.

Physical Requirements

This position typically works in an office environment, requiring prolonged periods of sitting at a desk while using a computer. The role demands frequent use of hands and fingers to operate a keyboard, mouse, and other office equipment. Visual acuity is essential for reading and interpreting data on computer screens. Clear verbal communication skills are necessary for interacting with colleagues and employees. Additionally, the job may involve occasional mobility around the office and attending meetings, as well as frequent travel to attend off-site meetings and trainings.

Working Conditions

Office conditions with some night and weekends required. Position is security sensitive.

Security Sensitive

This position is classified as Security-Sensitive and is thereby subject to the provisions of Texas Education Code §51.215 and Texas Government Code §411.094, which authorize employers to obtain and review criminal history record information for applicants.

Any qualifications to be considered in lieu of stated minimums require the prior approval of the Human Resources Director.

An Equal Opportunity/Affirmative Action Employer

It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing.

Notice of Availability of the Annual Security & Fire Safety Report

The Annual Security & Fire Safety Report is available online at https://srinfo.sulross.edu/udps/. The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Non-campus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.

A paper copy of the report will be provided upon request. If you would like to receive a paper copy, you can contact the Office of Student Life, located on the Alpine Campus in the Morgan University Center, Room 211 or you can request that a copy be mailed to you by calling 432-837-8424 or emailing [e-mail].

About SRSU

Our campuses span a fascinating part of Texas—Alpine, in the heart of the beautiful Big Bend area, and Del Rio, Eagle Pass and Uvalde along the vibrant, bicultural Texas/Mexico border.

What you’ve heard is true – there is something very special about the areas we serve in our great State, and Sul Ross State University is vital to the continued growth and progress of our students and the communities we serve.

Sul Ross State provides students with the education they need to translate their passions into a fulfilling career. This life-changing experience has a multi-generational impact, transforming the lives of our students, their families and positively impacting the communities in which they reside. We value learning and strive to provide high quality education in a welcoming, supportive environment. We take pride in the fact that we serve a diverse population including many first‑generation college students as well as non‑traditional students, international students, student‑athletes and graduate students.

From teaching, coaching and law enforcement, to science, ranch management and the Fine Arts, SRSU offers more than 60 undergraduate and graduate degree programs. Known as the Frontier University of Texas, Sul Ross encourages each student to explore their own frontiers and to exceed their educational, personal and professional goals.

For more information about how we’re strategizing for the future, I invite you to visit www.sulross.edu.