Administrative Coordinator - IDEA Lakeland (Immediate Opening)

IDEA Public Schools; Lakeland (FL); On-site; USD 25,000 - 32,000; Full time

Benefits offered by this job

Paid family leave

Tuition reimbursement

Mental health support

Dental and vision plans

Employer/403(b) retirement matching up

Job summary

IDEA Public Schools in Florida is seeking an Administrative Coordinator to provide essential clerical support to the principal, enabling focused leadership and streamlined operations. You will manage calendars, communications, and event logistics, ensuring timely responses and efficient daily tasks.

Ideal candidates will have 2+ years in administrative support, strong Microsoft Office skills, and excellent organizational abilities.

Qualifications

• High school diploma required; associate/bachelor’s preferred.
• Minimum 2+ years in administrative support.
• Proficient in Microsoft Office and keyboarding.
• Strong organizational, communication, and interpersonal skills.

Responsibilities

• Manage principal’s correspondence, including calls, emails, and letters.
• Plan, prepare, and update principal’s calendar.
• Schedule events and plan logistics for meetings.
• Reconcile credit cards and prepare monthly expense reports.
• Coordinate with substitutes for attendance and daily schedule.
• Support front office during staff breaks and busy periods.
• Assist with daily operations and vendor payments.
• Complete other duties as assigned by the principal.

Skills

Administrative support

Organizational skills

Communication skills

Interpersonal skills

Proactive thinking

Attention to detail

Follow written instructions

Education

High school diploma

Associate or bachelor's degree preferred

Tools

Microsoft Office

Job description

Description

Role Mission: IDEA Administrative Coordinators provide clerical support to the principal(s), so that the principal can maximize his/her time due to reliable, efficient administrative support. By prioritized scheduling, streamlined communication, and thorough logistical preparation for events, the administrative assistant enables the principal(s) to maximize their impact in helping make college for all children a reality.

What We Offer

Compensation

Compensation for this role is set at an hourly rate ranging between $18.49 for 0 years of experience and $23.11.

Other Benefits

• Paid Family Leave: Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on their tenure with the organization and caregiver designation.
• Tuition Reimbursement: Staff members may apply for up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability.
• Employer-Paid Mental/Behavioral Health: 5 face-to-face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work-life services available at no cost.

Other benefits include dental and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and an employer paid 403(b) retirement matching of up to 4% of your annual compensation. IDEA may offer a relocation allowance to defray the cost of moving for this role, if applicable.

What You Bring -- Competencies

Qualifications

• Education: High school diploma required, associate or bachelor's degree preferred
• Experience: 2+ years’ experience working in an administrative support position

Knowledge And Skills

• Familiarity with Microsoft Office
• Proficient keyboarding skills
• Effective organization, communication, and interpersonal skills
• Exceptional organizational skills
• Ability to follow written instructions
• Experience working in an administrative support position
• Ability to think proactively and work with minimal direction
• Ability to pleasantly communicate with all levels of staff and the public

Responsibilities

What You’ll Do -- Accountabilities

• Manage principal’s correspondence, including answering incoming phone calls, emails, and letters
• Plan, prepare, and update principal’s calendar
• Schedule events and plan logistics for meetings
• Reconcile credit cards and prepare monthly expense reports
• Arrange substitute coverage and provide daily orientation for substitutes on attendance taking, lesson plans, emergency preparation, and daily schedule
• Cover the front office during receptionist lunch breaks or vacancies
• Provide supervision during lunch/recess duty
• Complete duty assignments during school dismissal (may include walker escorting, bus loading, car-rider loading, front office phone communication)
• Call families of absent students each day
• Call families of absent students to schedule meetings with the principal or other leadership team members as needed based on student absence volume
• Coordinate with campus leaders and grade level team leaders to ensure regular family communications occur through newsletters, social media, and school events
• Onboard new students and families throughout the year as needed on behalf of principal
• Prepare and manage employee break and supply rooms (may include organizing, decorating, restocking, or cleaning as needed)
• Receive deliveries and enter into purchasing system to ensure accurate and timely vendor payments
• Complete other duties as they arise or are needed by the principal

We look for Team and Family who embody the following values and characteristics:

• Believes and is committed to our mission and being an agent of change: that all students are capable of getting to and through college
• Has demonstrated effective outcomes and results, and wants to be held accountable for them
• Has a propensity for action, willing to make mistakes by doing in order to learn and improve quickly
• Works with urgency and purpose to drive student outcomes
• Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change
• Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
• Works through silos and forges strong cross-departmental relationships in order to achieve outcomes
• We believe in education as a profession and hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students

About IDEA Public Schools

At IDEA Public Schools, we believe each and every child can go to college. Since 2000, IDEA Public Schools has grown from a small school with 150 students to the fastest-growing network of tuition-free, Pre‑K‑12 public charter schools in the United States.

IDEA Public Schools boasts national rankings on The Washington Post and U.S. News & World Report’s top high schools lists. IDEA serves nearly 80,000 college-bound students in 143 schools across Texas, Florida, Ohio, and is on‑track to maintain its legacy of sending 100% of its graduates to college.

When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality.

Staff Experience: At IDEA the Staff Experience Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members. Learn more about our Commitment to Core Values here!

IDEA Public Schools in Florida intends to promote and establish a Drug-Free Workplace Program to maximize safety and productivity in the workplace, enhance our competitive position in the marketplace, without experiencing the costs, delays, and tragedies associated with accidents that result from drug or alcohol abuse by employees. A Drug-Free Workplace means that our employees must remain Drug-Free both on and off the job, and free from alcohol on the job. In holding to this policy, all staff members will undergo drug testing prior to starting in their new role with us.

To read our full policy, please click the following link: https://ideapublicschools.org/wp-content/uploads/2022/06/FL-Drug-Free-Workplace-Policy.pdf

Background Screening Requirement

Employment in this role is contingent upon successful completion of a background screening through the Florida Care Provider Background Screening Clearinghouse.

For additional information, please visit the Care Provider Background Screening Clearinghouse Education and Awareness website: https://info.flclearinghouse.com

IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at [phone].