Administrative Coordinator - IDEA Price Hill (25-26)

IDEA Public Schools; Cincinnati (OH); On-site; USD 45,000 - 55,000; Full time

Job summary

IDEA Public Schools is seeking an Administrative Coordinator to provide clerical support to maximize the principal's efficiency. This full-time role involves managing communications, scheduling, and logistics for school events, making it essential for supporting a thriving educational environment in Cincinnati.

Benefits

Paid Family Leave

Tuition Reimbursement

Employer-Paid Mental Health Services

Generous vacation time

Professional development opportunities

Employer-matched contributions to pension

Relocation allowance if applicable

Qualifications

• 2+ years of experience in an administrative support position required.
• High-level proficiency with Microsoft Office necessary.
• Exceptional organizational skills needed.

Responsibilities

• Manage principal’s correspondence and calendar.
• Plan events and logistics for meetings.
• Support school operations and communicate with families.

Skills

Microsoft Office

Effective communication

Organizational skills

Interpersonal skills

Problem-solving

Education

High school diploma

Associate’s degree

Bachelor’s degree

Job description

Administrative Coordinator - IDEA Price Hill (25-26)

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Administrative Coordinator - IDEA Price Hill (25-26)

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Description

Role Mission:

IDEA Administrative Assistants provide clerical support to all aspects of the principal’s work so that the principal can maximize his/her time due to reliable, efficient administrative support. By prioritized scheduling, streamlined communication, and thorough logistical preparation for day-to-day operations and school events, the administrative assistant enables the principal(s) to maximize their impact in helping make college for all children a reality.

Position Overview

• ISchool Year 2025-2026 – may include non-traditional hours as assigned in advance by the principal to support with evening/Saturday school events
• This role reports to the Campus Principal.
• This role has no direct reports.
  
  

What We Offer

Compensation

• Starting compensation for this role is set at an hourly rate based on relevant experience with the typical starting range falling between $18.49 for 0 years of experience and $23.11.
  
  

Other Benefits

We offer a comprehensive benefits plan, covering the majority of the employee premium for the base medical plan and subsidizing the majority of costs for a spouse/domestic partner and children. Some of the special benefits we offer at IDEA include:

• Paid Family Leave: Eligible staff may receive up to 8 weeks of paid leave for the birth or adoption of a child, based on their tenure with the organization and caregiver designation.
• Tuition Reimbursement: Staff members may apply for up to 50% of tuition paid toward a qualifying degree program, up to $5,250 maximum per year subject to manager discretion and budget availability.
• Employer-Paid Mental/Behavioral Health: 5 face-to-face counseling sessions within a year, unlimited 24/7 telephonic counseling, and other work-life services available at no cost.
  
  

Other benefits include dental and vision plans, disability, life insurance, parenting benefits, flexible spending account options, generous vacation time, referral bonuses, professional development, and an employer-matched contribution to state pension system. IDEA may offer a relocation allowance to defray the cost of moving for this role, if applicable.

Location:

This is a full-time on-site position located on the school campus in the Greater Cincinnati Region. Preference will be given to candidates who live in Cincinnati, or who are willing to relocate.

What You’ll Do – Accountabilities

In this role you will:

• Manage principal’s correspondence, including answering incoming phone calls, emails, and letters
• Plan, prepare, and update principal’s calendar
• Schedule events and plan logistics for meetings
• Reconcile credit cards and prepare monthly expense reports
• Arrange substitute coverage and provide daily orientation for substitutes on attendance taking, lesson plans, emergency preparation, and daily schedule
• Cover the front office during receptionist lunch breaks or vacancies
• Provide supervision during lunch/recess duty
• Complete duty assignments during school dismissal (may include walker escorting, bus loading, car-rider loading, front office phone communication)
• Call families of absent students each day
• Call families of absent students to schedule meetings with the principal or other leadership team members as needed based on student absence volume
• Coordinate with campus leaders and grade level team leaders to ensure regular family communications occur through newsletters, social media, and school events
• Onboard new students and families throughout the year as needed on behalf of principal
• Prepare and manage employee break and supply rooms (may include organizing, decorating, restocking, or cleaning as needed)
• Receive deliveries and enter into purchasing system to ensure accurate and timely vendor payments
• Complete other duties as they arise or are needed by the principal
  
  

What You Bring – Competencies

Knowledge And Skills

• High-level proficiency with Microsoft Office
• Proficient keyboarding skills
• Effective communication and interpersonal skills
• Exceptional organizational skills
• Ability to follow written instructions
• Experience working in an administrative support position
• Ability to think proactively and work with minimal direction
• Ability to pleasantly communicate with all levels of staff and the public
  
  

Required Experience

• Education: High school diploma required, associate’s or bachelor’s degree preferred
• Years of experience: 2+ years’ experience working in an administrative support position
  
  

Physical Requirements

• Must be able to sit for extended periods of time without being able to leave the work area.
• Must be able to climb step-ladders as needed to access materials and supplies
• Must be able to lift and carry or otherwise move 35 pounds regularly for deliveries
• Physical ability to work around small children including sitting, standing, running and climbing stairs.
• Must be able to lift and carry small children up to 40 pounds in case of emergency.
• Must be able to work in indoor and outdoor environments, including in times of excessive heat or cold to support arrival and dismissal of students
  
  

We look for Team and Family who embody the followingvaluesand characteristics:

• Believes and is committed to our missionand being an agent of change: that all studentsare capable of gettingto and through college
• Has demonstrated effectiveoutcomes and results, and wants to be held accountable for them
• Has a propensity for action, willing to make mistakes by doing in order to learn and improvequickly
• Works with urgency and purpose to drive student outcomes
• Thrives in an entrepreneurial, high-growth environment; is comfortable with ambiguity and change
• Seeks and responds well to feedback, which is shared often and freely across all levels of the organization
• Works through silos and forges strong cross-departmental relationshipsin order toachieve outcomes
• We believe in education asa professionand hold ourselves to high level of conduct, professionalism and behaviors as models for our colleagues and students
  
  

About IDEA Public Schools



At IDEA Public Schools, we believe each and every child can go to college. Since 2000, IDEA Public Schools has grown from a small school with 150 students to the fastest-growing network of tuition-free, Pre-K-12 public charter schools in the United States.

IDEA Public Schools boasts national rankings on The Washington Post and U.S. News & World Report’s top high schools lists. IDEA serves nearly 75,000 college-bound students in 137 schools across Texas, Southern Louisiana and Florida and is on-track to maintain its legacy of sending 100% of its graduates to college.

When you choose to work at IDEA, you are part of our IDEA Team and Family. You will work alongside team members who set and reach ambitious goals every day, are excited to continue to grow with IDEA, and work relentlessly to make college for all a reality.

Staff Culture and Belonging

At IDEA the Staff Culture and Belonging Team uses our Core Values to promote human connection and a culture of integrity, respect, and belonging for all Team and Family members. Learn more about our Commitment to Core Values here!

To Apply

Please submit your application online through Jobvite. It’s in your best interest to apply as soon as possible.

IDEA Public Schools does not discriminate on the basis of race, color, national origin, age, sex or disability, in admission or access to, or treatment of employment in its programs and activities. Any person having inquiries concerning the organization's compliance with the regulations implementing Title VI of Civil Rights Act of 1964 (Title VI), Section 504 of the Rehabilitation Act of 1973 (Section 504), or Title II of the Americans with Disabilities Act of 1990 (ADA), may contact IDEA Human Resources at [phone].

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Education Administration Programs

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