Administrative Coordinator I (Bexar County)

Prairie View A&M University; San Antonio (TX); On-site; USD 10,000 - 60,000; Full time

Job summary

An established institution is seeking an Administrative Coordinator I to support efficient operations in Bexar County. This role involves complex clerical duties, budget preparation, and maintaining personnel records. The successful candidate will provide direct assistance to county employees and the public, ensuring smooth departmental services. With a focus on independent judgment and decision-making, this position is vital for project success and departmental analysis. If you are organized, detail-oriented, and eager to contribute to community services, this opportunity is perfect for you.

Qualifications

• Bachelor's degree or equivalent experience required.
• Two years of related experience preferred.

Responsibilities

• Assist in delivering departmental services efficiently.
• Respond to complex questions and maintain personnel records.
• Manage requisitions and vendor payments.

Skills

Office Procedures

Data Entry

Verbal Communication

Written Communication

Mathematical Calculations

Education

Bachelor's Degree

Equivalent Experience

Tools

Personal Computer

Typewriter

Job description

Agency

Prairie View A&M University

Department

Cooperative Extension Programs

Job Title

Administrative Coordinator I (Bexar County)

Agency

Prairie View A&M University

Department

Cooperative Extension Programs

Proposed Minimum Salary

$2,964.00 monthly

Job Location

San Antonio, Texas

Job Type

Staff

Job Description

This position may pay more than the minimum proposed salary listed above, depending on experience and/or qualifications of the selected candidate.

Under general supervision, is responsible for complex secretarial or clerical duties; prepares complex reports; maintains computerized files; assists with budget preparation; maintains employee personnel records; and performs related duties as required. This position is located in Bexar County at 3355 Cherry Ridge Street, Ste 212; San Antonio, TX 78230

This position is funded by a grant or restricted funds. Continued employment is contingent on the renewal of grant or restricted funding.

Responsibilities:

• Provide direct assistance in delivering departmental services to County employees and the public, ensuring efficient operations.

• Responds to general and complex questions and complaints regarding departments or agents.

• Support special projects exercising independent judgment and decision-making skills, contributing to project success. May train administrative or clerical support personnel.

• Maintain accurate statistics and generate intricate reports to support departmental analysis and decision-making processes.

• Maintain and update personnel records such as attendance and worker’s compensation tasks.

• Manage requisitions, purchase orders, and vendor payments, ensuring timely and accurate transactions while adhering to budgetary constraints.

• Participates and assists in college-wide events, activities, committees and performs other duties as necessary.

Education and Experience:

• Bachelor's degree or equivalent combination of education and experience.

• Two years of related experience.

Special Requirements:

• Applicants with equivalent experience in place of a Bachelor’s degree may be considered. One year of the related experience is the equivalent of one college year. Applicants being considered for the equivalency must have four years of related experience to meet the equivalency of a Bachelor’s degree plus the minimum required years of experience. Applicants being considered for the equivalency must have a total of six years of experience.

Knowledge, Skills and Abilities:

• Good knowledge of spelling, grammar, and punctuation.

• Good knowledge of office procedures.

• Skill in performing basic mathematical calculations.

• Skill in operating a personal computer, typewriter, and basic office equipment.

• Ability to accurately enter data and file information.

• Ability to communicate effectively verbally and in writing.

• Ability to work independently; ability to establish and maintain effective working relationships with co-workers, county employees, and the public.

Job Posting Close Date:

• Until Filled

Required Attachments:

Please attach all required documents listed below in the attachment box labeled as either “Resume/CV or Resume/Cover Letter” on the application. Multiple attachments may be included in the “Resume/CV” or Resume/Cover Letter” attachment box. Any additional attachments provided outside of the required documents listed below are considered optional.

• Resume or Curriculum Vitae
• Cover Letter

Application Submission Guidelines:

All applicants are required to apply via our Career Site on or before the closing date indicated on the job posting. Applicant inquiries received via email and websites such as Indeed, HigherEdJobs, etc. will not be considered unless the individual has applied to the available position via the PVAMU Career site.

The required documents listed in the above "Required Attachments" section must be attached to the application prior to the job closing date indicated to ensure full consideration for the application submitted. Please contact the Office of Human Resource on or before the closing date indicated above at 936-261-1730 or [e-mail] should you need assistance with the online application process.

Background Check Requirements:

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.

About the company

Prairie View A&M University is a public historically black land-grant university in Prairie View, Texas.