Administrative Manager I

Fred Hutchinson Cancer Center (Fred Hutch); Seattle (WA); Hybrid; USD 80,000 - 115,000; Full time

Benefits offered by this job

Medical and vision benefits

Dental benefits

Tuition reimbursement

Paid vacation

Paid sick leave

Paid holidays

Paid parental leave

Onsite health clinic

Job summary

Fred Hutchinson Cancer Center in Seattle seeks an Administrative Manager I to oversee program operations for the Computational Biology Program and Translational Data Science Integrated Research Center. You will manage budgets, coordinate faculty recruitment, and liaison with institutional offices and external partners.

The role offers partial campus and remote work. Minimum qualifications include a Bachelor's Degree and three years of administrative management experience.

Qualifications

• Requires Bachelor's Degree and three years of administrative management or relevant experience.
• Experience budgeting, forecasting, and managing financial resources.
• Strong written and verbal communication across multiple stakeholders.

Responsibilities

• Oversee onboarding and training for program staff.
• Develop, monitor, and manage program budgets with collaboration across Finance and Grants Administration.
• Create and maintain program policies and procedures for operations and administration.
• Serve as liaison between program leadership, faculty, staff, and external organizations.
• Coordinate space, equipment, and resource planning for research activities.
• Support faculty recruitment processes and merit reviews.
• Plan and attend program meetings, track decisions and action items.
• Coordinate seminars, conferences, and scientific events.

Skills

Administrative management

Budgeting experience

Cross-functional coordination

Education

Bachelor's Degree

Job description

Administrative Manager I

Overview

Fred Hutchinson Cancer Center is an independent, nonprofit organization providing adult cancer treatment and groundbreaking research focused on cancer and infectious diseases. Based in Seattle, Fred Hutch is the only National Cancer Institute-designated cancer center in Washington.

With a track record of global leadership in bone marrow transplantation, HIV/AIDS prevention, immunotherapy and COVID-19 vaccines, Fred Hutch has earned a reputation as one of the world's leading cancer, infectious disease and biomedical research centers. Fred Hutch operates eight clinical care sites that provide medical oncology, infusion, radiation, proton therapy and related services, and network affiliations with hospitals in five states. Together, our fully integrated research and clinical care teams seek to discover new cures to the world's deadliest diseases and make life beyond cancer a reality.

At Fred Hutch we value collaboration, compassion, determination, excellence, innovation, integrity and respect. Our mission is directly tied to the humanity, dignity and inherent value of each employee, patient, community member and supporter. Our commitment to learning across our differences and similarities make us stronger. We seek employees who bring different and innovative ways of seeing the world and solving problems.

The Administrative Manager is responsible for the administrative and operational activities in support of the Computational Biology Program (Comp Bio) and the Translational Data Science Integrated Research Center (TDS IRC), and its research, faculty, trainee, and programmatic activities, under the general direction of the Director of Programs and Strategy. Develops, implements, and evaluates procedures related to program operations and administration, ensuring effective and compliant management of financial, personnel, grant, space, and other administrative resources. Serves as a key liaison between program leadership, faculty, staff, trainees, institutional departments, funding sources, affiliated institutions, and external organizations. Coordinates and oversees faculty, trainee, committee, funding, recruitment, seminar, conference, and other program activities and initiatives. Provides administrative leadership and support for program planning, reporting, and special projects in partnership with program leadership and Principal Investigators.

This role will have the opportunity to work partially at our campus and remotely.

Responsibilities

• Oversee onboarding, and training (as appropriate), for program staff, ensuring that staff are properly oriented to program operations.
• Develop, monitor, and manage program budgets, ensuring that financial allocations, expenditures, grants, contracts, and institutional funds are administered in accordance with applicable guidelines and requirements. Coordinate with Finance, Accounting, Grants Administration, and other institutional offices to address funding issues and ensure responsible stewardship of program resources.
• Develop, administer, and continuously improve policies and procedures related to program operations and administration, establishing effective processes that support faculty, research, trainee, funding, and other program activities.
• Serve as a key program liaison, representing the Computational Biology Program/TDS IRC with other Center departments and institutional offices, faculty, investigators, trainees, funding sources, affiliated individuals and institutions, and outside organizations. Respond to inquiries, resolve administrative issues, and facilitate effective communication and collaboration across stakeholders.
• Coordinate space, equipment, and resource planning and utilization, evaluating current program needs, overseeing the acquisition and maintenance of space and equipment, and anticipating and planning for future needs in support of faculty, staff, trainees, and research activities.
• Coordinate faculty recruitment and merit review processes, including establishing and supporting faculty search committees, coordinating recruitment activities and candidate visits, monitoring the selection process, coordinating annual merit reviews, and ensuring completion of associated administrative requirements.
• Develop, implement, and maintain program and inter-institutional training activities, coordinating trainee recruitment and selection, monitoring trainee activities and program participation, serving as a liaison with participating institutions and programs, and directing follow‑up activities and reporting.
• Plan, coordinate, and attend program and committee meetings, including preparing agendas and materials, coordinating participants, documenting proceedings and decisions, and tracking action items and follow‑up activities.
• Monitor committee and working group activities, ensuring objectives and deliverables are addressed within designated time frames and coordinating follow‑up activities with committee members, faculty, investigators, and program leadership.
• Coordinate seminars, lectures, conferences, retreats, and other scientific and program events, planning schedules, securing space and speakers, coordinating logistics and communications, attending events, and monitoring activities to ensure successful execution.
• Assist program leadership and Principal Investigators in preparing for and participating in funding agency reviews, site visits, renewals, and other external evaluations, coordinating the preparation, collection, review, and submission of follow‑up materials as requested.
• Coordinate the production and distribution of special and recurring program reports, including annual reports, funding and program reports, faculty and trainee reports, leadership materials, renewal documentation, and other Center or institutional deliverables.
• Coordinate and administer program-sponsored funding initiatives, including internal research awards, pilot funding opportunities, trainee fellowships, and other competitive funding programs. Support application processes, committee review, award administration, communications, tracking, and reporting.
• Support program strategic initiatives and special projects, working with program leadership and Principal Investigators to plan, coordinate, implement, and monitor complex projects and initiatives that advance the program's research, training, funding, and organizational priorities.
• Perform other responsibilities as required.

Qualifications

MINIMUM QUALIFICATIONS:

• Requires Bachelor's Degree and three years of administrative management or relevant experience OR equivalent education/experience.

PREFERRED QUALIFICATIONS:

• Experience in an academic or research organization.
• Excellent written and verbal communication skills.
• Strong time management skills and budgeting experience.
• Ability to relate to and coordinate with multidisciplinary and culturally diverse research, technical and management staff.

The annual base salary range for this position is from $80,172 to $114,941, and pay offered will be based on experience and qualifications.

Although Fred Hutch is not sponsoring most H-1B visas at this time, candidates who already hold an H-1B sponsored by another organization and are currently in the U.S. may be eligible for this position.

Fred Hutchinson Cancer Center offers employees a comprehensive benefits package designed to enhance health, well‑being, and financial security. Benefits include medical/vision, dental, flexible spending accounts, life, disability, retirement, family life support, employee assistance program, onsite health clinic, tuition reimbursement, paid vacation (12-22 days per year), paid sick leave (12-25 days per year), paid holidays (13 days per year), and paid parental leave (up to 4 weeks).

Additional Information

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to Human Resources at [e-mail] or by calling 206-667-4700.

Location: US-WA-Seattle

Contract type: Regular Full-Time