Administrative Coordinator (Hybrid) - Radiology

Washington University in St. Louis; St. Louis (MO); Híbrido; USD 27.000 - 41.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Vacation & holidays

Health insurance

Metro U-Pass

Retirement plan

Wellness programs

Caregiver leave

Tuition assistance

Descripción de la vacante

Washington University in St. Louis is seeking an Administrative Coordinator to support the Neuroimaging Laboratories Research Center (NIL-RC). This full-time hybrid role shares duties with another coordinator, handling budgets, Workday data entry, and event planning.

The position requires strong organization, communication, and technical skills, with opportunities to work across laboratories and collaborate with faculty and visiting researchers.

Formación

• Requires a high school diploma or equivalent, with preferred Bachelor's degree.
• Administrative experience (2+ years) recommended.
• Strong collaboration and interpersonal skills essential.

Responsabilidades

• Provide administrative support to NIL-RC faculty.
• Review and process invoices and packages; assist guests.
• Be point of contact for external queries and webpage updates.

Conocimientos

Collaboration

Computer Applications

Computer Literacy

Detail-Oriented

Interpersonal Communication

Microsoft Access

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Office Procedures

Organizing

Software Program

Teamwork

Educación

Bachelor's degree

High school diploma

Herramientas

Microsoft Access

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Descripción del empleo

LocationSAINT LOUIS, MO 63110Scheduled Hours40Position SummaryThe Neuroimaging Laboratories Research Center (NIL-RC) is a historic and one of the largest and most prominent neuroimaging research centers, involving around 40 faculty across multiple departments performing world class research that directly impacts our understanding of the human brain and its diseases. This full-time hybrid position is to provide administrative support to the research center, a role that is shared with another full-time administrative coordinator.Job DescriptionPrimary Duties & Responsibilities:Provide administrative support to faculty of the NIL-RC.Review and process invoices, receive packages, etc.Help accommodate guests such as visiting scientists and students.Point of contact for outside queries- Submit webpage updates.Provide administrative support for the NIL-RC director.Coordinate and perform daily tasks to ensure a functioning administrative office. Assist in development/coordination of programs/projects.Assist with developing budgets, monitoring expenditures, enters personnel/payroll information in Workday and runs reports; perform online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc.; may approve financial documents such as check requests, journals, purchase orders, travel documents, etc.Provide advising (answering general questions) to students, faculty; enter/update student registration and information into appropriate databases. Assist with new course listings, provide special formatting for course offerings, plan and administer student advising reporting process.Plan logistics and provide administrative support for program courses, meetings and events including all details associated with event; negotiate with vendors; oversee, troubleshoot and resolve special situations that arise during event. Manage event budget.Coordinate, manage and update communications for school/department/center including verbal, written and electronic communications and websites which may include initiating/reviewing drafts of various communications.Provide some general administrative support including scheduling appointments, meetings and travel arrangements.Performs other duties as assigned.Working Conditions:Job Location/Working Conditions:Normal office environmentAbility to travel to various on- and off-campus locationsPhysical Effort:Typically working at desk or tableRepetitive wrist, hand or finger movementOccasional lifting (25 lbs. or less)Equipment:Office equipmentThe above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.Required QualificationsEducation:High school diploma or equivalent high school certification or combination of education and/or experience.Certifications /Professional Licenses :No specific certification/professional license is required for this position.Work Experience:Administrative (2 Years)Skills:Not ApplicableDriver's License:A driver's license is not required for this position.More About This JobWashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.Preferred QualificationsEducation:Bachelor's degreeCertifications /Professional Licenses :No additional certification/professional licenses unless stated elsewhere in the job posting.Work Experience:No additional work experience unless stated elsewhere in the job posting.Skills:Collaboration, Computer Applications, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Organizing, Software Program, TeamworkGradeG07-HSalary Range$19.29 - $29.91 / HourlyThe salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.QuestionsFor frequently asked questions about the application process, please refer to our External Applicant FAQ .AccommodationIf you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.Pre-Employment ScreeningAll external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.Benefits StatementPersonalUp to 22 days of vacation, 10 recognized holidays, and sick time.Competitive health insurance packages with priority appointments and lower copays/coinsurance.Take advantage of our free Metro transit U-Pass for eligible employees.WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.WellnessWellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!FamilyWe offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/EEO StatementWashington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.