Administrative Coordinator (Hybrid) - Radiology

Washington University in St. Louis; St. Louis (MO); Hybrid; USD 27,000 - 41,000; Full time

Job summary

Washington University in St. Louis seeks a full-time Administrative Coordinator to provide support for the Neuroimaging Laboratories Research Center (NIL-RC) in a hybrid work setting, collaborating with faculty and staff to ensure smooth operations.

You will manage budgets, process invoices, coordinate events, assist with student advising and administrative tasks across multiple programs, and serve as a point of contact for inquiries.

Qualifications

• High school diploma or equivalent high school certification or combination of education and/or experience.
• Bachelor's degree preferred.
• Administrative experience, 2 years, is common.

Responsibilities

• Provide administrative support to NIL-RC faculty.
• Review and process invoices, receive packages, etc.
• Help accommodate guests such as visiting scientists and students.
• Point of contact for outside queries—Submit webpage updates.
• Provide administrative support for the NIL-RC director.
• Coordinate and perform daily tasks to ensure a functioning administrative office.
• Assist with developing budgets, monitoring expenditures, enter personnel/payroll information in Workday and run reports; perform online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc.; may approve financial documents such as check requests, journals, purchase orders, travel documents, etc.
• Provide advising to students and faculty; enter/update student registration and information; assist with course listings and advising reporting.
• Plan logistics and provide administrative support for program courses, meetings and events including all details; negotiate with vendors; manage event budgets.

Skills

Collaboration

Computer Applications

Computer Literacy

Detail-Oriented

Interpersonal Communication

Teamwork

Education

High school diploma

Bachelor's degree

Tools

Microsoft Access

Microsoft Excel

Microsoft Office

Microsoft Outlook

Microsoft PowerPoint

Microsoft Word

Job description

Location

SAINT LOUIS, MO 63110

Scheduled Hours

40

Position Summary

The Neuroimaging Laboratories Research Center (NIL-RC) is a historic and one of the largest and most prominent neuroimaging research centers, involving around 40 faculty across multiple departments performing world class research that directly impacts our understanding of the human brain and its diseases. This full-time hybrid position is to provide administrative support to the research center, a role that is shared with another full-time administrative coordinator.

Job Description

Primary Duties & Responsibilities

• Provide administrative support to faculty of the NIL-RC.
• Review and process invoices, receive packages, etc.
• Help accommodate guests such as visiting scientists and students.
• Point of contact for outside queries- Submit webpage updates.
• Provide administrative support for the NIL-RC director.
• Coordinate and perform daily tasks to ensure a functioning administrative office. Assist in development/coordination of programs/projects.
• Assist with developing budgets, monitoring expenditures, enters personnel/payroll information in Workday and runs reports; perform online systems entry of documents or data involving accounts payable, purchasing, budgeting, etc.; may approve financial documents such as check requests, journals, purchase orders, travel documents, etc.
• Provide advising (answering general questions) to students, faculty; enter/update student registration and information into appropriate databases. Assist with new course listings, provide special formatting for course offerings, plan and administer student advising reporting process.
• Plan logistics and provide administrative support for program courses, meetings and events including all details associated with event; negotiate with vendors; oversee, troubleshoot and resolve special situations that arise during event. Manage event budget.
• Coordinate, manage and update communications for school/department/center including verbal, written and electronic communications and websites which may include initiating/reviewing drafts of various communications.
• Provide some general administrative support including scheduling appointments, meetings and travel arrangements.
• Performs other duties as assigned.

Working Conditions

Job Location/Working Conditions:

• Normal office environment
• Ability to travel to various on- and off-campus locations

Physical Effort

• Typically working at desk or table
• Repetitive wrist, hand or finger movement
• Occasional lifting (25 lbs. or less)

Equipment

• Office equipment

Education (Required Qualifications)

High school diploma or equivalent high school certification or combination of education and/or experience.

Certifications/Professional Licenses

No specific certification/professional license is required for this position.

Work Experience

Administrative (2 Years)

Skills

Not Applicable

Driver's License

A driver's license is not required for this position.

More About This Job

WashU seeks highly motivated individuals who are able to perform duties in a manner consistent with our core mission and guiding principles.

Education (Preferred Qualifications)

Bachelor's degree

Certifications/Professional Licenses

No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience

No additional work experience unless stated elsewhere in the job posting.

Skills

Collaboration, Computer Applications, Computer Literacy, Detail-Oriented, Interpersonal Communication, Microsoft Access, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Procedures, Organizing, Software Program, Teamwork

Grade

G07-H

Salary Range

$19.29 - $29.91 / Hourly

The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.

All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity or shared ancestry, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information. As a federal contractor, the university maintains affirmative action programs to implement its equal employment opportunity policy for individuals with disabilities and protected veterans, in accordance with Section 503 of the Rehabilitation Act of 1973, as amended, and the Vietnam Era Veterans’ Readjustment Assistance Act of 1974 (VEVRAA), as amended.