Administrative Coordinator - FP Peds Admin Passthrough

UNC Health; North Carolina; Hybrid; USD 45,000 - 65,000; Full time

Job summary

UNC Health in North Carolina is seeking an experienced administrative professional to support executive calendars, meetings, travel, and division operations in a hybrid day-shift role. This role emphasizes calendar management, meeting preparation, travel coordination, and developing efficient administrative workflows to track commitments, deadlines, and deliverables.

You will partner with the Division Administrator and Division Chief to coordinate division events, reimbursements, and strategic

Responsibilities

• Manages complex executive calendar and scheduling activities, prioritizing competing demands, resolving scheduling conflicts, and coordinating meetings, interviews, and leadership engagements.
• Provides comprehensive administrative support to division chief, including calendar management, meeting preparation, travel coordination, request triage, and monitoring of commitments, deadlines, and deliverables.
• Develops, implements, and maintains administrative processes and workflows to ensure efficient tracking of meeting requests, deadlines, action items, and follow-up activities.
• Coordinates administrative operations for strategic initiatives and divisional programs, including scheduling, event planning, travel arrangements, and project-related activities.
• Manages meeting, travel, and event logistics, including itinerary development, accommodations, expense reimbursement processing, and related administrative support.
• Plans and coordinates division events and special programs, overseeing logistics, budget tracking, financial reconciliation, and participant communications to ensure successful execution.
• Provides operational and administrative support to the Division Administrator, assisting with special projects and/or requests as they relate to the Division Chief, and other functions as assigned.

Skills

Executive support

Calendar management

Travel coordination

Meeting logistics

Microsoft Office

Tools

Microsoft Office

Job description

Description

Your passion belongs at UNC Health. Join more than 56,000 teammates working together to improve the health and well-being of the communities we serve across North Carolina.

This is a day shift (M-F) hybrid position.

Summary

Performs a variety of administrative functions in support of a program or an administrative official in carrying out departmental financial and operating procedures and/or a program's administrative activities.

Responsibilities

• Manages complex executive calendar and scheduling activities, prioritizing competing demands, resolving scheduling conflicts, and coordinating meetings, interviews, and leadership engagements.
• Provides comprehensive administrative support to division chief, including calendar management, meeting preparation, travel coordination, request triage, and monitoring of commitments, deadlines, and deliverables.
• Develops, implements, and maintains administrative processes and workflows to ensure efficient tracking of meeting requests, deadlines, action items, and follow-up activities.
• Coordinates administrative operations for strategic initiatives and divisional programs, including scheduling, event planning, travel arrangements, and project-related activities.
• Manages meeting, travel, and event logistics, including itinerary development, accommodations, expense reimbursement processing, and related administrative support.
• Plans and coordinates division events and special programs, overseeing logistics, budget tracking, financial reconciliation, and participant communications to ensure successful execution.
• Provides operational and administrative support to the Division Administrator, assisting with special projects and/or requests as they relate to the Division Chief, and other functions as assigned.