Administrative Coordinator, Family Medicine & RMUP

The Edward Via College of Osteopathic Medicine; Virginia (MN); On-site; USD 38,000 - 52,000; Full time

Job summary

The Edward Via College of Osteopathic Medicine (VCOM) is seeking an Administrative Assistant for the Family Medicine and RMUP departments. The role supports chairs and staff by handling records, rotation scheduling, and coordination of clinical experiences.

This full-time position requires strong organizational and communication skills, proficiency with Microsoft Office, and the ability to manage multiple tasks in a busy academic medical setting.

Qualifications

• One to three years prior experience in office management preferred.
• Knowledge of principles of information gathering and monitoring; highly organized and detail oriented.
• Excellent interpersonal and communications skills; strong team player.

Responsibilities

• Coordinate and maintain student and preceptor records, including rotation schedules, grades, logs and evaluations.
• Collaborate with Clinical Affairs on student rotation schedules, exams and placements.
• Assist chairs in arranging clinical rotations and contacting preceptors; verify rotation assignments.
• Maintain site vacancy lists to aid student placement as needed.
• Interact with rotation site coordinators, preceptors, and office managers for rotation assignments and rosters.
• Organize teacher associates and schedules; coordinate Early Clinical Experiences with Medical Education.
• Communicate with third-year students bi-monthly about upcoming rotations.
• Prepare meeting documents for site visits and conferences; include agendas and photos.
• Ensure submission of faculty appointment and re-credentialing information; assist with letters of recommendation.
• Create and modify documents in Word, Excel, Access, and PowerPoint; invoices and schedules.
• Support staff on project-based work and event assistance (e.g., hospital day, ceremonies).
• Assist with SP Testing, OSCEs, Practicals and Clinical Skills Labs throughout the year.
• Assist in special events and collaborate with department chairs as needed.
• Collaborate with colleagues at other VCOM campuses on these tasks.

Skills

Office management

Organization

Communication

Multitasking

Microsoft Office

Job description

The Edward Via College of Osteopathic Medicine (VCOM) is seeking an Administrative Assistant for the Family Medicine and RMUP departments. The role supports chairs and staff by handling records, rotation scheduling, and coordination of clinical experiences.

This full-time position requires strong organizational and communication skills, proficiency with Microsoft Office, and the ability to manage multiple tasks in a busy academic medical setting.