Administrative Coordinator - Facilities - Lincoln, NE

VetJobs; Lincoln (NE); On-site; USD 42,000 - 55,000; Full time

Benefits offered by this job

Relocation Assistance

Medical, Dental, Vision benefits

401(k) with 50% match

Job summary

Duncan Aviation in Lincoln, Nebraska is seeking an Administrative/Facilities support role. You will manage SDS data, coordinate preventative maintenance, and handle daily admin tasks for the Facilities team.

The position requires reliable on-site presence and strong Microsoft Office skills. Responsibilities include coordinating vendor activities, tracking utilities, responding to malfunctions, and assisting with building security systems and badge management.

Qualifications

• High School diploma or GED required.
• Must have valid Driver's License and acceptable driving record.
• Proficiency with Microsoft Office and data entry.
• Regular attendance; able to work on-site in Lincoln, NE.

Responsibilities

• Oversees all information in SDS database for storage and retrieval.
• Coordinates maintenance scheduling and acts as point-of-contact for vendors.
• Performs administrative duties for Facilities team (phone, email, typing).
• Responds to equipment malfunctions and coordinates repairs with staff and contractors.
• Manages access control, badges, alarm systems, and security-related tasks.
• Performs other duties as assigned by management.

Skills

Microsoft Excel

Microsoft Word

Data Entry

Communication

Education

High School Diploma

Tools

MS Office

Job description

Job Description

Our organization works with partner companies to source qualified talent for their open roles. The following position is available to Veterans, Transitioning Military, National Guard and Reserve Members, Military Spouses, Wounded Warriors, and their Caregivers. If you have the required skill set, education requirements, and experience, unless specifically stated otherwise, this role is "On-Site" at the location detailed in this job post.

Work Week Start: Monday

Work Week End: Friday

Work Start Time: 8:00 AM

Work End Time: 5:00 PM

Essential Job Functions

• Oversees all information in the SDS database, for electronic storage and retrieval, by entering new and updated information for all approved chemical compounds and approves data entry of other authorized personnel.
• Oversees scheduled and unscheduled preventative maintenance by serving as the point-of contact for team members, contractors and outside vendors. Coordinates scheduling for work to be performed, enters and tracks information relative to the work performed. Coordinates inspections of various suppression systems, backflow (domestic and fire) systems, fire alarms, security system, cranes and hoist inspections, elevator inspection, etc. Receives calls, logs and dispatches and follows up on work performed. Oversees training and utilization of preventative maintenance software. Assists with the scheduling needs of maintenance and repairs of the Duncan properties.
• Performs all administrative functions for the Facilities team including answering the phone, taking messages, monitoring e-mail, typing, etc. Responds to requests or inquiries or notifies appropriate team member. Tracks usage and monetary value of utilities and receives and communicates potential practices to reduce consumption and cost. Evaluates, researches and reports inconsistencies in utility usage. Authorises utility bills to be paid and codes appropriately for Accounting. Opens departmental work orders as necessary. Attends meetings as a department representative as needed. Monitors building leases as they expire and notifies appropriate personnel of increases.
• Receives calls and/or documentation regarding malfunctioning equipment, assesses malfunction, and relays information for repair to appropriate team member or outside contractor. Receives notification of recalls. Communicates with department for downtime of equipment.
• Responds to fire and security alarms assessing and determining type of alarm, determines action needed, and notifies appropriate team member and/or vendor. Serves as point-of-contact for scheduling preventative and general maintenance of fire and security systems. Oversees AMAG (security system) and camera systems. Oversees badging (LAA & company badges). Point-of-contact with Lincoln Airport Security. Oversees company key system.
• Performs other duties as assigned by management.

Minimum Education Required

High School/GED

Job Category

Administrative and Support Services

Additional Qualifications & Responsibilities

• Licenses/Certificates: Must have a valid Driver's License and an acceptable driving record
• Attendance: Regularly scheduled attendance required; on-call for all facility emergencies
• Physical: Reads small print; hears sounds associated with mechanical deficiencies; repetitive motion; tolerates standing, walking, bending, kneeling, stooping, crouching, crawling, climbing and sitting
• Environmental: Tolerates working in noisy environments
• Education and Experience: High School graduate or equivalent required; Business courses at a college level preferred
• One Year Previous Office Experience Required: Experience in facility/vehicle maintenance operations, environmental safety regulatory operations, workplace safety regulations or related experience preferred
• Proficiency with Microsoft Software (i.e. Word, Excel, etc.) and other software and data entry

Benefits

• Moving is expensive and hard work! Relocation Assistance is available for those that qualify.
• Duncan offers a comprehensive Benefits Package (Medical, Dental, Vision, Vacation/Holiday) that is available to team members on day one.
• Plan for your medical needs with a Health Savings Account (employer and employee contributions).
• Save for your future through our 401(k) program where you can begin contributions within your first 45 days, 50% match on first 6% contributed
• Enjoy Duncan Aviation's On-Site Fitness & Health Clinics at the MRO locations
• Take advantage of a variety of In-House Training opportunities, or use Tuition Assistance to further your education.

Location

City: Lincoln

State: Nebraska

Job Code

Aviation Aviation

Affiliate Sponsor

Duncan Aviation