Administrative Coordinator, Fabrication Operations

Ecolab, Inc.; Chandler (AZ); On-site; USD 33,000 - 36,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k

Pension plans

Vacation 12 days

Holidays

Employee stock purchase plan

Education assistance

Job summary

ECOLAB is seeking an Administrative Coordinator, Fabrication Operations to provide professional administrative and operational support for the Ovivo Chandler Fab Shop. The role supports daily operations, maintains documentation, and coordinates across departments in a manufacturing environment.

The position reports to the Fab Shop Manager with minimal travel and onsite in Chandler, AZ. Requires 3 years of admin experience and MS Office proficiency; Syteline experience is a plus.

Qualifications

• High School Diploma or GED required.
• Three years of directly related administrative experience in production, manufacturing, or design environments, or equivalent.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint).

Responsibilities

• Organize and prioritize daily administrative work to support changing needs.
• Prepare, type, format, and produce reports, memos, and confidential documents.
• Coordinate inter-departmental correspondence to ensure accuracy and completeness.
• Maintain regular contact with key personnel across departments.
• Establish and maintain filing systems and databases for departmental records.
• Collect, submit, and track project time reports.
• Support finance activities by obtaining approval signatures and filing vendor invoices.
• Solicit pricing quotations from vendors and prepare material requests.
• Enter material information into Syteline and prepare purchase orders.
• Maintain office supplies and coordinate small shipments.
• Adhere to safety procedures and maintain a neat workspace.
• Support special assignments and projects as requested.

Skills

Microsoft Office

Prioritization

Independent judgment

Communication skills

Education

High School Diploma or GED

Associates or Bachelor's Degree

Tools

Syteline

Job description

We are seeking an Administrative Coordinator, Fabrication Operations to provide professional administrative and operational support for the Ovivo Chandler Fab Shop. In this role, you will work closely with the Fab Shop Manager to support daily operations, maintain accurate documentation, and help ensure smooth coordination across departments. This position plays a key role in keeping administrative, purchasing, and reporting processes organized and efficient within a manufacturing environment.

What You Will Do

• Organize and prioritize daily administrative work, adjusting plans as needed to support changing requirements and workloads.
• Prepare, type, format, and produce reports, correspondence, memos, and other technical or confidential documents.
• Coordinate correspondence between departments and offices to ensure documentation is accurate, complete, and appropriate.
• Maintain regular contact with key personnel across departments and offices.
• Establish and maintain filing systems and computer databases for departmental records.
• Collect, submit, and track project time reports.
• Support finance activities by obtaining approval signatures and filing vendor and supplier invoices.
• Solicit pricing quotations from vendors and suppliers and prepare material requests.
• Enter material request information into Syteline and prepare purchase orders.
• Maintain adequate office supply levels and coordinate small shipments, including envelopes and boxes.
• Perform work in accordance with established safety procedures and maintain a neat, orderly workspace.
• Support special assignments and projects as requested.

Position Details

• Onsite: Chandler, AZ Fab Shop
• Reports to: Fab Shop Manager
• Travel: Minimal travel expected, primarily for training

Minimum Qualifications

• High School Diploma or GED
• three (3) years of directly related administrative experience in production, manufacturing, or design environments, or an equivalent combination of education and experience.
• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
• Ability to manage multiple tasks simultaneously and establish priorities with accuracy and dependability.
• Ability to respond effectively to sensitive inquiries and make decisions using independent judgment.
• No Immigration Sponsorship provided for this role.

Preferred Qualifications

• Experience using Syteline.
• Associates or Bachelor's Degree

Annual or Hourly Compensation Range

The pay for this role is $24-$26/hr Many factors are taken into consideration when determining compensation, such as experience, education, training, geography, etc. We comply with all minimum wage and overtime laws.

Benefits

• medical
• dental
• vision
• life insurance
• accident insurance
• critical illness insurance
• hospital indemnity insurance
• auto insurance
• home insurance
• pet insurance
• identity theft protection
• short-term and long-term disability
• 401k
• pension plans
• retirement health care benefits
• short-term incentives
• vacation (12 days)
• holidays
• parental leave
• employee stock purchase plans(Full-Time Associates)
• discount on day care services and caregiver services
• adoption assistance
• group legal services
• employee assistance program
• employee discount program
• education assistance program,on-Site childcare and fitness facilities may be available at select Ecolab locations

Click here for additional benefits information. If you are viewing this posting on a site other than our Ecolab Career website, view our benefits at jobs.ecolab.com/working-here.

Potential Customer Requirements Notice

• Undergo additional background screens and/or drug/alcohol testing for customer credentialing.

Americans with Disabilities Act (ADA)

Ecolab will provide reasonable accommodation (such as a qualified sign language interpreter or other personal assistance) with our application process upon request as required to comply with applicable laws. If you have a disability and require accommodation assistance in this application process, please visit the Recruiting Support link in the footer of each page of our career website.

Our Commitment to a Culture of Inclusion & Belonging

At Ecolab, we believe the best teams are inclusive. We are on a journey to create a workplace where every associate can grow and achieve their best. We are committed to fair and equal treatment of associates and applicants and recruit, hire, promote, transfer and provide opportunities for advancement based on individual qualifications and job performance. In all matters affecting employment, compensation, benefits, working conditions, and opportunities for advancement, we will not discriminate against any associate or applicant for employment because of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity and expressions, genetic information, marital status, age, disability, or status as a covered veteran.

In addition, we are committed to furthering the principles of Equal Employment Opportunity (EEO) through affirmative Action (AA).

We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York City Fair Chance Act.