Administrative Coordinator - Engineering Technology Department - Solano Campus - Temporary

California Polytechnic State University (Cal Poly); California (MO); On-site; USD 52,404 - 67,788; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

CalPERS retirement

Job summary

A public university in California seeks an Administrative Coordinator for its Engineering Technology department. The role involves providing administrative and clerical support, ensuring compliance with policies, coordinating faculty recruitment, and managing finance-related transactions. Ideal candidates will have strong customer service experience and excellent communication skills. This is a full-time temporary position with competitive benefits, including medical and retirement options, and a salary range of $52,404 – $67,788 per year.

Qualifications

• Demonstrated customer service experience requiring a high level of diplomacy and professionalism.
• Ability to use tact and diplomacy to handle sensitive interpersonal situations.
• Excellent communication skills, both verbal and written.

Responsibilities

• Provide administrative support to the department and collaborate with other teams.
• Coordinate uniform processes and procedures across departments.
• Act as a liaison between faculty, students, and university services.

Skills

Customer service experience

Communication skills

Diplomacy

Teamwork in a diverse environment

Education

High School Diploma or equivalent

Five years of general office support or technical experience

Job description

Administrative Coordinator – Engineering Technology Department – Solano Campus, California Polytechnic State University (Cal Poly)

Job Summary

Under general supervision from the Department Chair, the Administrative Coordinator is responsible for providing overall administrative and clerical support to the Engineering Technology department. Duties include implementing and evaluating administrative systems, directing student assistants, ensuring compliance with university and campus policies, coordinating faculty recruitment and onboarding paperwork, inputting course schedules, handling procurement and travel coordination, and managing a range of finance and faculty personnel transactions, including lecturer contracts.

Key Responsibilities

• Provide administrative support to the department and collaborate with the broader College of Engineering administrative team.
• Coordinate and implement uniform processes and procedures across departments.
• Maintain continuity of administrative operations during Department Chair transitions.
• Act as a liaison between faculty, students, and university services.
• Handle financial transactions and faculty matters such as lecturer contracts and travel arrangements.
• Support Solano campus Mechanical Engineering faculty scheduling, procurement, and event support.

Key Qualifications

• Demonstrated customer service experience requiring a high level of diplomacy and professionalism.
• Ability to use tact and diplomacy to handle sensitive interpersonal situations.
• Ability to foster communication and teamwork in a diverse environment.
• Excellent communication skills, both verbal and written.

Education & Experience

• High School Diploma or equivalent; 45 wpm typing.
• Five years of general office support or technical experience; or training at a vocational school or full‑time college education may substitute for two years of required experience.

Salary & Benefits

Anticipated Hiring Range: $52,404 – $67,788 per year. Classification Range: $48,696 – $79,836 per year. Full‑time, 1‑year temporary position eligible for full benefits, including medical, dental, vision, and CalPERS retirement.

Equal Opportunity Statement

This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Cal Poly is an Equal Opportunity Employer in compliance with state and federal laws and is committed to ensuring every student and employee has access to the resources and support they need to thrive.