Emergency Hire - Administrative Support Coordinator, Disability Resource Center

The California State University; Vallejo (CA); On-site; USD 32,000 - 36,000; Full time

Job summary

The California State University is seeking an Emergency Hire - Administrative Support Coordinator at Cal Poly - Solano Campus in Vallejo to support disability services. The role focuses on coordinating accommodations, screening visitors and inquiries, and ensuring smooth daily operations in the Disability Resource Center.

Responsibilities include developing training materials, assisting with data collection and reports, supervising office coverage, and maintaining filing systems and inventory

Qualifications

• High school diploma or equivalent; typing 45 wpm.
• Four years of general office support or technical experience.

Responsibilities

• Coordinate the delivery of accommodations and services (e.g. testing, assistive technology check out).
• Welcome and screen office visitors, emails and phone calls for staff; take messages and/or refer calls to university departments and/or personnel as appropriate.
• Coordinate continuous coverage for the office to allow for optimal response to walk-in visitors and callers.
• Develop and update training materials for service areas.
• Assist in data collection and monthly reports for service usage.
• Oversee the office supply inventory and manage budgeted costs.
• Maintain a central filing system for the division, including confidential files.

Skills

Typing 45 wpm

Education

High school diploma or equivalent

Job description

Emergency Hire - Administrative Support Coordinator, Disability Resource Center

Job no: 561168
Work type: Staff
Location: Cal Poly - Solano Campus (Vallejo)
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Temporary, Full Time, On-site (work in-person at business location)

Job Summary

• Coordinate the delivery of accommodations and services (e.g. testing, assistive technology check out)
• Welcome and screen office visitors, emails and phone calls for staff; take messages and/or refer calls to university departments and/or personnel as appropriate; independently research matters when necessary to respond to inquiries.
• Coordinate continuous coverage for the office to allow for optimal response to walk-in visitors and callers, both within and outside of, the university.
• Develop and update training materials for service areas that include general explanation of principles, techniques, standards, guides and professional skills to be implemented when working with students with disabilities.
• Assist in data collection and monthly reports for service usage.
• Oversee the office supply inventory to ensure that stock is maintained and costs are kept within budget.
• Maintain a central filing system for the division, consisting of both confidential and nonconfidential files, to ensure documentation is filed timely and accurately, and can be easily retrievable.

Education and Experience

• High school diploma or its equivalent. Type 45 wpm. Four years of general office support or technical experience. (Training in a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience).

Anticipated Hiring Range: $23.35 - $25.78 Per Hour

Classification Range: $23.35 - $34.02 Per Hour

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Cal Poly

Cal Poly is a nationally ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 22,000 top-tier students come to San Luis Obispo and Cal Poly Maritime Academy in Solano Countyto put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities, maritime and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit www.calpoly.edu .

Please watch the video linked here to learn more about the CSU system.

Equal Opportunity and Excellence in Education and Employment

This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Cal Poly is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information.Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.Failure to satisfactorily complete the background check may affect the continued employment of a current CSUemployee who was conditionally offered the position.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Education Code 89521 Requirements:

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they commit sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.