Administrative Coordinator – Engagement

Inpwr, Inc.; Indianapolis (IN); On-site; USD 45,000 - 60,000; Full time

Benefits offered by this job

Health insurance

Paid vacation

401(k) match

Sabbatical

Job summary

InPwr, Inc. is seeking a seasoned Administrative Coordinator- Engagement to join our team in Indianapolis, IN. This role supports onboarding, orientation, and engagement initiatives, partnering with the Engagement Specialist to enhance our people-centered culture.

You will manage new hire processes, coordinate events, and collaborate with departments to ensure a smooth experience for teammates. A detail-minded, organized, proactive candidate will thrive here.

Qualifications

• Detail-oriented with a structured approach to tasks.
• Strong organizational and time-management abilities.
• Experience supporting engagement or onboarding processes.

Responsibilities

• Track new hire pipeline and maintain records for Engagement department.
• Manage the new hire welcome gift process.
• Coordinate onboarding with multiple departments to ensure success (tech, access, PPE, training).
• Coordinate and schedule post-orientation onboarding activities.

Skills

Detail oriented

Organizational skills

Self-leadership

Positive attitude

Prioritization

Verbal communication

Tools

Microsoft Word

Excel

Outlook

SharePoint

OneNote

Job description

InPwr, Inc. is looking for a seasoned Administrative Coordinator- Engagement to join our dynamic team! We are an award-winning electrical design-build firm headquartered in Indianapolis, IN, with offices in Denver, CO, Los Angeles, CA, Fort Myers, FL, Dallas, TX, and Charlotte, NC. Named a 2019, 2022, 2023, and 2024 Top Places to Work, we believe in building it better, focus on complex opportunities, and taking the electrical design to the next level, with licenses in over forty states and projects across the nation.

We InPwr people through personal commitment, relentless dedication, and driving results together.

Come Join our Team!

Skills and Requirements

• Attraction to detailed and structured
• Strong organizational
• Demonstrated self-leadership with a proactive, team-first
• Possess a natural ability to be positive and approachable at any
• Ability to set priorities and establish timelines and work the plans to
• Excellent verbal and written communication

Technology & Tools

• Skilled using Microsoft Word, Excel, Outlook
• Experience with SharePoint and OneNote

Benefits

• Medical, Dental, Vision and Life Insurance 100% company paid for employees
• Paid vacation & holidays
• 401(k) company match
• 30-day paid sabbatical every 5 years of employment
• Stable employment with a growing company
• Highly competitive salary

The Engagement Administrative Coordinator plays an important role in supporting the engagement, retention, and connection of InPwr team members. This position works closely with the Engagement Specialist, supporting new hire onboarding and orientation, and employee recognition programs to enhance InPwr’s people-centered culture.

Essential Functions

New Hire Onboarding

• Track new hire pipeline from offer to first day and maintain record-keeping for Engagement department.
• Manage the new hire welcome gift process.
• Collaborate with multiple departments to ensure new hires are set up for success (e.g., technology, platform access, software permissions, PPE, training).
• Coordinate and schedule post-orientation onboarding activities.
• Set new hire desks with office supplies.
• Support Engagement Specialist in welcoming new hires during their first week.
• Track and manage new hire swag.

Orientation

• Partner with InPwr Travel & Events team to ensure orientation logistics are completed in a timely way (e.g. flight, hotel, car rental, meals, etc.).
• Reserve meetings.
• Send meeting invitations to guests.
• Serve as liaison to orientation speakers during the event.
• Prepare orientation materials (name tags, welcome materials, facilitator supplies).
• Assist Engagement Specialist with updating orientation material.

Culture and Engagement

• Manage employee recognition programs (e.g., Champion of the Month, work anniversaries).
• Coordinate small- to mid-size engagement events for InPwr team members and the community.
• Collaborate with Engagement Specialist to create and evaluate metrics of event success.
• Support InPwr team members through life-event gifting and communicate with relevant departments.
• Support miscellaneous needs of the Engagement department.

Physical Requirements

• Must be able to lift and move tools and equipment (up to 50 lbs.).
• Able to work in warehouse and occasional job site environments.
• Regular use of computers and handheld devices.

EEO, Drug Free Workplace Safety

We have always been our priority. Along with the usual protocols to protect our workforce, vendors, and business partners, we’ve implemented additional safety standards, specifically in response to minimizing the possibility of transmission of the COVID-19 virus. Along with CDC recommended guidelines associated with hand-sanitization and safe-distancing, we’ve established procedures to reduce exposure and susceptibility. These include providing personnel with appropriate PPE, limiting non-essential foot traffic, added cleaning protocols, and encouraging open lines of communication for feedback, questions, and concerns. Employment contingent upon successful completion of background investigation and drug screening. Smoke-free workplace. Drug-free work environment according to Federal Law.

InPwr Inc is not currently hiring individuals for this position who now or in the future require sponsorship for employment visa status. Our hiring process includes drug & alcohol screening, E-verify, driving record, and background check. InPwr Inc.is an Equal Opportunity Employer and a Drug-Free Workplace Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.

Visit us at www.inpwrinc.com to apply online!