Administrative Coordinator/ Economic Development

City-of-Griffi; Griffin (GA); On-site; USD 41,000 - 51,000; Full time

Benefits offered by this job

Pension plan

Competitive benefits package

Job summary

The City of Griffin is seeking an Administrative Coordinator in the Economic Development department in Griffin, GA. This role provides essential administrative support, handles inquiries, and maintains records and inventory.

Notary responsibilities are required within 60 days of starting, and occasional after-hours work may be necessary. Compensation includes an hourly rate of $22.49 with a competitive benefits package, including a generous pension plan.

Qualifications

• Must have a high school diploma or GED.
• Minimum of two years of related experience.
• Minimum of two years of customer service experience.
• Notary license required within 60 days of start date.

Responsibilities

• Greet visitors and serve as first point of contact; answer calls and emails.
• Prepare correspondence, purchase orders, invoices, and reports.
• Organize and file departmental documents and inventory.
• Support Economic Development activities including meetings and minutes.
• Maintain notary responsibilities and coordinate with departments as needed.

Skills

Typing 40 wpm

Data entry

Microsoft Word

Microsoft Excel

Verbal communication

Customer service

Organization

Problem solving

Education

High school diploma or GED

Tools

Microsoft Word

Microsoft Excel

Email

Job description

Administrative Coordinator/ Economic Development

Location City of Griffin

Description

The purpose of this position is to provide administrative support to the respective department. Essential duties include:

• Greets visitors; provides information and assistance; takes messages; answers telephone and email correspondence; refers to appropriate personnel; generally, the first point of contact.
• Receives customer complaints and inquiries; resolves or forwards to appropriate personnel.
• Prepares correspondence, memoranda, forms, invoices, expense reports, purchase or work orders,
• reports and check requests, agenda items, and other documents as needed.
• Organizes and files all departmental correspondence, financial documents, and other departmental significant forms.
• Orders office and operating supplies and maintains inventory for the department.
• Ensures copier, fax and other related office equipment are in working order and fully stocked each day.
• Receives or retrieves, sorts and distributes incoming and outgoing mail and shipments.
• Performs related duties as assigned.

Department Specific Duties include:

Economic Development:

• Assists with the rentals of Historic City Hall, including scheduling, booking, tours, record keeping, rental contracts, and payments for outside vendors and internal city events.
• Schedules maintenance and repairs of Historic City Hall in conjunction with Public Works staff.
• Ensures custodial supplies are stocked daily and coordinates with Public Works to ensure the facility is always clean and orderly.
• Responsible for Historic City Hall's inventory system, including internal event inventory checkout procedures and inventory organization for all related event items.
• Supports the Economic Development Director with preparing for monthly meetings, including agendas, taking and compiling minutes, obtaining financial statements, sending out board packets via email, providing appropriate notice to the media, and having the meeting space ready for the day of the meeting, including setting up Zoom and/or Teams.
• Assists Business Relations Manager and Economic Development Director with business support and initiatives, including deliveries and communication.
• Assists Business Relations Manager and Economic Development Director with monthly and annual assessments and reports.
• Supports the Economic Development Director and Business Relations Manager with recordkeeping, filing, purchasing, budget monitoring, accounting, bill paying, monthly credit card statements, receipt verification, tracking, and coding department expenditures correctly.
• Supports Economic Development Director with program contracts, check requests, board member travel, and registration for the Downtown Development Authority and Urban Redevelopment Agency.
• Assists with maintaining the business directory.
• Must obtain notary within 60 days of start date.
• Assist Business Relations Manager with various tasks related to existing business visits, marketing, advertising, and preparation of meetings.

***Must have occasional flexibility to work after-hours or weekends.***

$22.49 per hour with competitive benefits package including generous pension plan.

Position Requirements

• Finger dexterity and needed to access, enter, and retrieve data using a computer keyboard or calculator, and to operate standard office equipment.
• The work is typically performed in an office setting while sitting at a desk or table or while intermittently sitting, standing, stooping, walking, bending, or crouching. The employee occasionally lifts light objects.
• Must have good judgement and the ability to solve practical problems and deal with a variety of situations while remaining helpful and pleasant at all times.
• Must have a professional appearance, positive demeanor, and treat others with dignity and respect, responding promptly to their needs.
• Must have clear and effective written and verbal communication skills with the ability to interpret such information.
• Must be able to speak with confidence, clarity, and poise.
• Must demonstrate a strong sense of initiative and be able to prioritize and perform work independently.
• Must have the ability to multitask multiple projects or issues simultaneously and meet firm deadlines, prioritizing as necessary.
• Must have the ability to maintain strict confidentiality and handle sensitive issues with discretion and sound judgment.
• Must be proficient in typing, data entry, electronic communications, and the use of computers and general computer software, including Microsoft Word, Excel, and email.
• Must establish and maintain effective working relationships with coworkers and the public.
• Must have the ability to adapt and react to fast-changing problems and circumstances with frequent interruptions.
• Must have the ability to type a minimum of 40 words per minute.
• Must be proficient in typing and the use of computers and general computer software including Microsoft Word, Excel and email.
• High school diploma or GED.
• Possession of a State of Georgia driver's license, acceptable driving history, and the ability to drive a vehicle as needed.
• Minimum of two years of related experience.
• Minimum of two years of customer service experience.

Full-Time/Part-Time Full-Time

Exempt/Non-Exempt Non-Exempt

EOE Statement

The City of Griffin is an Equal Opportunity Employer and provides equal employment to all people in aspects of employer-employee relations without discrimination with regard to race, color, religion, marital status, gender, gender identity, sexual orientation, national origin, age, physical or mental disability, genetic information, or past or present membership in the Uniformed Services, applicants to the Uniformed Services, any protected concerted activity or any other legally protected status.

Hourly Rate of Pay $22.49 per hour with competitive benefits package including generous pension plan.

About the Organization

The City of Griffin recognizes that a quality, comprehensive pay and benefits package is a critical component in retaining skilled and seasoned employees, as well as recruiting new talent when needed. If you are seeking a fulfilling and rewarding place to work and are willing to work hard, we are the place for you!
"The City of Griffin shall be a model of excellence in local government: a safe, well planned community with equal opportunity for all." ~ Vision Statement
"In partnership with our community, the mission of the City of Griffin is to protect and enhance the quality of life by providing a high level of service in an efficient and responsive manner for all the citizens." ~ Mission Statement

This position is currently accepting applications.