Administrative Coordinator, Diversity Alumni Programs

Zymtronix Catalytic Systems Inc; City of Ithaca (NY); Hybrid; USD 36,000 - 42,000; Full time

Benefits offered by this job

Hybrid work arrangement

Health care options

Tuition benefits

Job summary

Cornell University’s Diversity Alumni Programs seeks an Administrative Coordinator to support the Director and Associate Director with scheduling, travel, and budget reconciliation. You will also manage websites, event registrations, reports, and email communications to advance diverse alumni programs and fundraising initiatives.

The role emphasizes data reporting, donor relations, and collaboration with a broad network of alumni associations.

Qualifications

• Associates degree and 2 to 4 years relevant experience or equivalent combination.
• Ability to represent Diversity Alumni Programs and fundraising campaigns professionally.
• Expert knowledge of Outlook, Excel, PowerPoint, Word, databases, networks, internet, and communication systems.
• Proven ability to collaborate with internal teams and external groups in a high-performance environment.

Responsibilities

• Provide administrative support to the Director and Associate Director, including scheduling meetings, booking travel, and reconciling budget expenses, reimbursements, and vendor invoices.
• Maintain and update websites, create event registration pages, event reports, and email communications; assist with fundraising activities.
• Produce and manage planning and gift reports to support campaigns and events; provide data support.

Skills

Outlook

Excel

PowerPoint

Word

Databases

Education

Associates degree

Tools

iModules

PeopleSoft

CU Volunteer

Qualtrics

Zoom

Brio

Job description

Administrative Coordinator, Diversity Alumni Programs

About the Diversity Alumni Programs (DAP)

Diversity Alumni Programs (DAP) drives Cornell’s diverse alumni initiatives, alumni associations, and networks. Our efforts center on orchestrating the work of each of our associations and networks – advancing their mission and goals. Our work consists of strengthening volunteer association volunteer board leadership and pipelines; organizing dynamic engagement events; conducting fundraising initiatives to support diversity programs on campus; and cultivating our growing alumni community of diverse Cornellians.

The Opportunity

The Administrative Coordinator, Diversity Alumni Programs provides administrative support for the Director and Associate Director, Diversity Alumni Programs. This includes scheduling meetings, booking travel, and reconciling budget expenses, reimbursements, and vendor invoices in addition to other requests from the Director.

The Administrative Coordinator, Diversity Alumni Programs will assist Diversity Alumni Programs (DAP) by providing administrative support and organizational skills in the daily operation of the program. The program’s charge is to expand the number of diverse alumni participating in all Cornell programs and identify alumni from these groups to serve in alumni leadership capacities for Cornell. Diversity Alumni Programs also provides staff support and leadership to the President’s Council of Cornell Women (PCCW), Cornell Mosaic and Cornell diverse alumni associations which include: the Cornell Asian Alumni Association (CAAA), the Cornell Black Alumni Association (CBAA), the Cornell Latino Alumni Association (CLAA), the Cornell Military Network (CMN), the Cornell Native American Alumni Association (CNAAA), Cornell Pride: Cornell’s LGBT Alumni Association and first generation alumni.

Some of the diverse association’s areas of focus:

• Connect alumni to each other through various forms of communication and through events and programs both on and off campus.
• Support, mentor and connect with current students and diversity programs on campus.
• Provide financial support for current students and/or diversity programs on campus.

The Administrative Coordinator, Diversity Alumni Programs also maintains and updates websites, and creates event registration pages, event reports, and email communications. In addition, this position will work with Diversity Alumni Programs on fundraising. Duties include production and management of various planning and gift reports to support special campaigns and related event and communications activities and data support.

This person must be exceedingly well organized, possess excellent customer-service skills, and demonstrate expert Microsoft Office skills, with a special focus on data reporting. The ability to interact with staff and alumni volunteers at all levels in a fast-paced environment, sometimes under pressure, while remaining flexible, positive, resourceful, and efficient with a high level of professionalism and confidentiality is important to this role. Superior communication skills and attention to detail are also important. The ideal candidate will be a proactive problem solver with an interest in Cornell University and a commitment to the university's alumni affairs and fundraising missions.

Success Factors

1. Data Savvy: Comfortable pulling, organizing, and manipulating data and understanding what information is needed to support programs and decisions.
2. Ownership & Initiative: Anticipates needs, works independently, follows through, and communicates early when something needs attention.
3. Program & Event Coordination: Keeps the many moving pieces of programs, events, communications, and volunteer activities organized and on track.
4. Relationship-Centered Service: Enjoys supporting alumni volunteers and colleagues with responsiveness, patience, tact, and a collaborative approach.

Hours and Location

This is a full-time, 39-hour, benefits eligible position based in Ithaca, NY that can be performed in a hybrid format, 3 days remote, 2 days in office, Monday through Friday, with work generally scheduled between 8:00 a.m. and 5:00 p.m. Start and end times have some flexibility and will be determined in partnership with the supervisor. On campus/in office work is required for special events and event preparation.

Because this role supports alumni programs and events, occasional evening work and travel are required. Evening commitments are generally planned in advance and occur approximately five times per year. Occasional short-term travel to support events may also be required, typically no more than twice per year and potentially including locations such as New York City, Washington, D.C., or Boston. Additional hours, including overtime, may occasionally be required during particularly busy periods.

What We Need

• A cover letter and resume outlining your interest and how your experience and goals align with the potential for mutual success in the role are required for consideration.
• Associates degree and 2 to 4 years relevant experience or equivalent combination
• Ability to represent Diversity Alumni Programs, its organizations, and fundraising campaigns in a highly professional manner, handling situations with tact and diplomacy.
• Expert knowledge of Outlook, Excel, PowerPoint, Word, databases, networked informational systems, the internet, and communication systems.
• Proven ability to effectively collaborate with internal cross-functional teams, and external groups in a high-performance environment.
• Ability to manage multiple priorities and quickly change direction and re-prioritize.
• Prior experience with diversity, social justice, intercultural competencies and/or cross-cultural understanding.
• Ability to cultivate and develop inclusive working relationships with alumni, students, faculty, staff, and community members.

If you have all those things, great! We have a few more things that we would prefer you to have, but it’s ok if you don’t.

• Bachelor’s degree from a recognized college or university with one or more years of relatable experience.
• Experience with or aptitude and willingness to learn the following programs: iModules, PeopleSoft, CU Volunteer, Qualtrics, Zoom, and Brio.
• Experience related to diversity, social justice, intercultural competencies, and/or cross-cultural understanding.

Rewards and Benefits

• This position is eligible for a hybrid work arrangement. Employees typically perform this role remotely 3 days per week and on-campus 2 days per week. The university reserves the right to modify, suspend, revoke or terminate the hybrid work arrangement at any time.
• Cornell receives national recognition as an award-winning workplace for our health, wellbeing, and sustainability.
• Our benefits programs include comprehensive health care options, generous retirement contributions, access to wellness programs, and employee discounts with local and national retail brands. We invite you to follow this link to get more information about our benefits: Understand Your Benefits | Working at Cornell .
• Our leave provisions include health and personal leave, three weeks of vacation and 13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1. To offer greater flexibility for observing faiths and traditions we also offer two additional floating holidays. Learn more about our generous leave provisions: Holiday and Accrued Time Off | Working at Cornell
• Cornell's impressive educational benefits include tuition-free Extramural Study and Employee Degree Program, tuition aid for external education, and Cornell Children's Tuition Assistance Program. Learn more about our extensive educational benefits: Education Benefits | Working at Cornell

Visa sponsorship is not available for this position.

Cornell is an equal opportunity employer. For more information, visit hr.cornell.edu/eeo.

University Job Title:

Administrative Asst IV

Job Family:

Administration

Level:

D

Pay Rate Type:

Hourly

Pay Range:

$26.41 - $30.69

Remote Option Availability:

Hybrid

Company:

Endowed

Contact Name:

Carolyn Chow

Contact Email:

[e-mail]

Job Titles and Pay Ranges:

Non-Union Positions

Noted pay ranges reflect the potential pay opportunity for each job profile. The hiring rate of pay for the successful candidate will be determined considering the following criteria:

• Prior relevant work or industry experience
• Education level to the extent education is relevant to the position
• Unique applicable skills
• Academic Discipline

To learn more about Cornell’s non-union staff job titles and pay ranges, see Career Navigator .

Union Positions

The hiring rate of pay for the successful candidate will be determined in accordance with the rates in the respective collective bargaining agreement . To learn more about Cornell’s union wages, see Union Pay Rates .