Administrative Coordinator / Diagnostic Imaging / FT

Universal Hospital Services Inc.; Amarillo (TX); On-site; USD 42,000 - 62,000; Full time

Benefits offered by this job

Retention bonus

Loan forgiveness program

401(k) with company match

Medical, Dental, Vision plans

Job summary

Northwest Texas Healthcare System in Amarillo, TX is seeking an Administrative Coordinator to support departmental management, handle clerical duties, and coordinate daily operations.

This role requires five+ years in admin/management support, a high school diploma, strong Microsoft Office skills, and excellent organizational abilities; healthcare experience is preferred. The position emphasizes customer service, data reporting, and cross-team collaboration.

Qualifications

• Five or more years’ experience in an administrative assistant/management support role; experience in a healthcare setting strongly preferred.
• High School Diploma (or equivalency) required.
• High level of computer literacy, with proficiency in Microsoft Office preferred.
• Organizational skills and ability to function independently required.

Responsibilities

• Performs clerical duties to assist staff, management and patients along with other daily obligations.
• Assist the Management team with the day-to-day operations.
• Assists with running metrics and mandatory reports in software program(s) as necessary.
• Works with and coordinates meetings with external entities, personnel, and internal staff needs for meetings.
• Answers phone/email messages in a prompt, timely and professional manner.
• Have a good knowledge of patient registration, payment and insurance processes.
• In ancillary areas, maintains/organizes the patient waiting area, provides patient check in support, and coordinates with external facilities for follow through.

Skills

Administrative experience

Microsoft Office

Communication

Organizational skills

Healthcare setting experience

Education

High School Diploma

Job description

Northwest Texas Healthcare System is a 495 bed system serving the city of Amarillo and the surrounding region. We offer the ideal combination of traditional values and the most advanced technologies in healthcare, plus the conveniences of big city living in a friendly, smaller-town atmosphere. From the beauty of Palo Duro Canyon and great recreational facilities, to our quality educational system, Amarillo is a great place to live and work.

A hospital is only as good as its employees. That's why we're looking for professionals who are dedicated and passionate about their work. We're looking for employees who can add to our culture of exemplary patient care and personal excellence. We're looking for exceptional professionals who share our vision and values.

Visit us online at: https://www.nwths.com/careers

Position: Administrative Coordinator

POSITION SUMMARY:

The Administrative Coordinator position requires a team-oriented professional to provide support services for departmental management. Services include, but are not limited to, assistance with planning, implementing, and /or evaluating utilization of departmental human, financial, and material resources with minimal supervision. The Administrative Coordinator supports an organizational culture for Service Excellence and practices the Service Excellence Standards to all customer groups.

Job Duties/Responsibilities:

• Performs clerical duties to assist staff, management and patients along with other daily obligations.
• Assist the Management team with the day-to-day operations.
• Assists with running metrics and mandatory reports in software program(s) as necessary.
• Works with and coordinates meetings with external entities, personnel, and internal staff needs for meetings.
• Answers phone/email messages in a prompt, timely and professional manner.
• Have a good knowledge of patient registration, payment and insurance processes.
• In ancillary areas, maintains/organizes the patient waiting area, provides patient check in support, and coordinates with external facilities for follow through.

Benefit Highlights:

• Retention Bonus Program if offered.
• Loan Forgiveness Program if offered.
• Challenging and rewarding work environment
• Competitive Compensation & Generous Paid Time Off
• Excellent Medical, Dental, Vision and Prescription Drug Plans
• 401(K) with company match and discounted stock plan
• SoFi Student Loan Refinancing Program
• Career development opportunities within UHS and its 300+ Subsidiaries!
• More information is available on our Benefits Guest Website: benefits.uhsguest.com

About Universal Health Services

One of the nation’s largest and most respected providers of hospital and healthcare services, Universal Health Services, Inc. (UHS) has built an impressive record of achievement and performance. Growing steadily since its inception into an esteemed Fortune 500® corporation, annual revenues during 2025 were $17.4 billion. In 2026, UHS was again recognized as one of Fortune World’s Most Admired Companies™ and in 2025, was listed in Forbes ranking of America’s Largest Public Companies.

Headquartered in King of Prussia, PA, UHS has approximately 101,500 employees and continues to grow through its subsidiaries. Operating acute care hospitals, behavioral health facilities, outpatient facilities and ambulatory care access points, an insurance offering, a physician network and various related services located in 40 U.S. states, Washington, D.C., Puerto Rico and the United Kingdom. For additional information visit www.uhs.com

Qualifications

Education, Training, Experience and Licenses/Registrations Required:

1. Five or more years’ experience in an administrative assistant/management support role; experience in a healthcare setting strongly preferred.
2. High School Diploma (or equivalency) required.
3. High level of computer literacy, with proficiency in Microsoft Office preferred.
4. Organizational skills and ability to function independently required.

Physical and Sensory Requirements:

• Ability to read and write in English.
• Ability to communicate with patients, families, staff, physicians, support agencies, vendors, and others.
• Ability to remain calm during stressful situations.
• Ability to respond to pages overhead.
• Ability to evaluate and interpret information and make independent decisions.
• Bending, lifting (maximum of 25 pounds), grasping, fine hand coordination, pushing, pulling, and squatting.

EEO Statement

All UHS subsidiaries are committed to providing an environment of mutual respect where equal employment opportunities are available to all applicants and teammates. UHS subsidiaries are equal opportunity employers and as such, openly support and fully commit to recruitment, selection, placement, promotion and compensation of individuals without regard to race, color, religion, age, sex (including pregnancy, gender identity, and sexual orientation), genetic information, national origin, disability status, protected veteran status or any other characteristic protected by federal, state or local laws.