Administrative Coordinator - Department of finance

Mayor and City Council of Baltimore; Baltimore (MD); On-site; USD 54,000 - 87,000; Full time

Job summary

The Mayor and City Council of Baltimore is seeking an Administrative Coordinator to handle administrative and operations tasks in a standard office setting. The role may involve supervising lower‑level office staff and requires careful attention to procedures and deadlines.

Candidates should have an associate degree and at least five years of experience in office support planning and coordination. A probationary period and background checks apply, with an emphasis on reliable teamwork and strong

Qualifications

• Education: Associate of arts degree from an accredited college or university.
• Experience: Five years of experience in office support planning and coordination.
• Equivalency Notes: Have an equivalent combination of education and experience.

Responsibilities

• Administrative Coordinator performs administrative and operations work.
• May supervise office support personnel.

Skills

Administrative techniques

Office practices

Microsoft Office

Budget & HR forms

Education

Associate of arts degree

Job description

Salary Range:

$53,641.00 - $87,426.00 Annually

Starting Pay:

$53,641.00 Annually

Get to Know Us

Welcome to the City of Baltimore! Experience the reward of a fulfilling career and enjoy the added element of excitement in a vibrant, diverse atmosphere. The City of Baltimore offers limitless opportunities to help drive social impact, both on the job and in the community, while serving its citizens. Join us in making Baltimore a great place to live and work. In the City of Baltimore, we hire great people and provide them with the skills and opportunities to grow toward their career aspirations. If you are looking for a career change or interested in learning more, explore our opportunities and benefits programs. We are excited to have you as part of the City of Baltimore Team!

• The city offers medical, prescription drug, dental, vision, optional life, AD&D, and FSA plans.
• This office also supplies wellness programs, support groups, and workshops.
• You can learn about our benefits here: https://humanresources.baltimorecity.gov/hr-divisions/benefits

Job Summary:

An Administrative Coordinator performs administrative and operations work. Work of this class may involve supervising office support personnel.

Incumbents receive general supervision from an administrative superior. Employees in this class work a conventional workweek. Work is performed in a standard office environment. Work requires minimal physical exertion.

Minimum Qualifications:

• On or before the date of filing the application, eligible classified City employees must:
• Education: Have an associate of arts degree from an accredited college or university.
• Experience: Have five years of experience in office support planning and coordination.
• Equivalency Notes: Have an equivalent combination of education and experience.

APPLICATION DEADLINE: Please submit your application no later than 12:00 AM on the closing date to be eligible for consideration.

Knowledge, Skills, & Abilities:

• Knowledge of administrative techniques.
• Knowledge of office practices and procedures.
• Knowledge of the basic uses and capabilities of computers and information technology.
• Skilled in the use and application of MicroSoft Office Suite.
• Ability to prepare budget and human resources forms and monitor budget expenditures.
• Ability to perform a variety of routine personnel tasks.
• Ability to perform a variety of office support tasks.
• Ability to revise office procedures, forms and records.
• Ability to prepare correspondence and reports.
• Ability to establish, organize and maintain human resources files and records.
• Ability to attend and participate in meetings.
• Ability to maintain effective working relationships with agency staff and the general public and to facilitate resolution of internal conflicts between employees and management.

Additional Information

Background Check

Eligible candidates under final consideration for appointment to positions identified as positions of trust will be required to complete authorization for a Criminal Background Check and/or Fingerprint must be successfully completed.

Probation

All persons, including current City employees, selected for this position must complete a mandatory six-month probation.

Eligibility

Qualified candidates will be considered for vacancies as they arise, for a period of at least six months. The decision of the Director of Human Resources with respect to acceptable minimum qualifications is final.

Education Accreditation

Applicants' education must be obtained from an accredited institution. Education credentials obtained out of the US must be evaluated for US equivalency. Evaluation agencies information may be obtained at www.naces.org.

Selection Process

Only classified City employees who indicate the minimum qualifications on their applications and have successfully completed a probationary period on or before the day of filing an application will be placed on the eligible list without further examination. The training and experience of each candidate will be evaluated for appropriateness and quantity. It is essential, therefore, that you give complete and accurate information on your application. Vagueness or omission may prevent you from being considered for the position. Qualified candidates will not be listed in rank order.

Examination Process

Applicants must provide sufficient information on your application to show that they meet the minimum qualifications for this recruitment. Successful applicants will be placed on the employment certified eligible list for at least six months.

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You may be required to complete supplemental questions to further examine specific Knowledge, Skills and Abilities of the position. Therefore, it is important that you provide complete and accurate information on your application.