Administrative Coordinator, CCN

Simpro Software; New York (NY); On-site; USD 72,000 - 78,000; Full time

Benefits offered by this job

Comprehensive benefits

On-site work four days a week

Job summary

Simons Foundation’s Center for Computational Neuroscience in New York City is seeking a full-time Administrative Coordinator to support the center’s growing financial and administrative operations in a collaborative environment.

You will work with the admin team and scientific leadership, manage calendars, travel, reimbursements, and event logistics, help update the center’s website and databases, and participate in seminars and group meetings. On-site four days a week with occasional five.

Qualifications

• Bachelor’s degree is required.
• At least two years of high-level administrative support experience.
• Experience managing calendars, coordinating travel, and handling confidential information.
• Experience in a scientific research or academic environment is preferred.

Responsibilities

• Serve as a primary point of contact for guests and stakeholders.
• Support scientific leadership with calendars, meetings, expenses, and tasks.
• Coordinate seminars, workshops, travel, reimbursements, calendars, and catering.
• Update the center’s website, databases, publications, mailing lists, and events.
• Coordinate internal/external CCN activities with Events team.
• Perform other duties as assigned.

Skills

Strong organizational skills

Excellent interpersonal communication

Attention to detail

MULTI-tasking

Discretion with confidential info

Team-oriented collaboration

Willingness to work evenings

Project management

Calendar management

Travel coordination

Education

Bachelor’s degree

Tools

Google Workspace

Dropbox

Concur

MacOS

Word processing

Spreadsheets

Databases

Job description

POSITION SUMMARY

The Center for Computational Neuroscience (CCN) is currently seeking a full-time Administrative Coordinator to support the growing financial and administrative operations of the Center in a collaborative environment.

The Administrative Coordinator will be expected to work closely and in collaboration with other members of the admin team, as well as the Center’s scientific leadership. The Administrative Coordinator will play an integral role in implementing the Center’s policies and procedures, and will be vital in maintaining a welcoming, supportive, and well-organized environment.

This is a full-time position based at the Simons Foundation’s New York City offices. Employees are expected to work on-site four days per week and may occasionally be required to work on-site five days per week. Visit the Simons Foundation’s careers page to learn more.

ESSENTIAL FUNCTIONS/RESPONSIBILITIES

• Serve as a primary point of contact for guests and build positive working relationships with internal and external stakeholders.

• Provide administrative support to CCN’s scientific leadership, including managing calendars, scheduling meetings, preparing expense reports and assisting with other tasks as needed.

• Support CCN’s scientific programming, including seminars, workshops and group lab meetings. Responsibilities may include coordinating with organizers and speakers, arranging travel, processing reimbursements, managing calendars, and ordering catering.

• Update and maintain the center’s website, databases, publications, mailing lists, and event information.

• Proactively coordinate internal and external CCN activities, including scheduling appointments and arranging travel for conference participation, in partnership with the Events team.

• Perform any other duties as assigned.

MINIMUM QUALIFICATIONS

Education

• Bachelor’s degree

Experience

• At least two years of experience providing high-level administrative support, including project management.

• Experience managing complex calendars, coordinating travel and handling confidential information.

• Experience in a scientific research or academic environment is preferred.

Related Skills & Other Requirements

• Strong organizational skills, consistent accuracy and careful attention to detail.

• Ability to manage multiple complex assignments and priorities simultaneously.

• Excellent interpersonal, verbal and written communication skills.

• Proficiency with word-processing, spreadsheet and database software in a macOS environment.

• Experience using cloud-based applications such as Google Workspace, Dropbox and Concur.

• Resourcefulness, sound judgment and the ability to take ownership of responsibilities with minimal supervision.

• Ability to handle sensitive information with a high level of confidentiality and discretion.

• Ability to collaborate effectively with a wide range of stakeholders and contribute to a positive, team-oriented culture.

• Willingness and ability to work occasional evenings.

REQUIRED APPLICATION MATERIALS

• Please submit a résumé and cover letter stating your interest in the position.

COMPENSATION AND BENEFITS

• The full-time annual compensation range for this position is $72,000 – $78,000, depending on experience.

• In addition to competitive salaries, the Simons Foundation provides employees with a comprehensive benefits package.

Our Commitment to Expanding Pathways to Science & Opportunities for All

Many of the greatest ideas and discoveries come from a diverse mix of minds, backgrounds, and experiences. The Simons Foundation is committed to advancing basic science and mathematics to benefit humankind and expand our collective understanding of our world. As part of our mission, we support partners, programs, and initiatives that seek to broaden the scientific community and open pathways to science and mathematics careers.

Simons Founation provides equal opportunities to all applicants without regard to race, religion, color, age, sex, pregnancy, national origin, sexual orientation, gender identity, genetic disposition, neurodiversity, disability, veteran status, or any other protected category under federal, state, and local law.