Administrative Coordinator, Administrative Support Coordinator, Level II

CSU; Ennis (TX); On-site; USD 49,000 - 71,000; Full time

Job summary

Sonoma State University is seeking an Administrative Coordinator to support the EA Administrative Services department. Reporting to the Managing Director, the role coordinates daily tasks, oversees large projects, and provides lead work direction to support staff.

The ideal candidate has a high school diploma or technical degree with 2-3 years of admin experience, proficiency in Word/Excel, and familiarity with Google Suite; knowledge of Caterease, 25Live, Ricoh software, and PeopleSoft is

Qualifications

• High school diploma or technical/vocational degree with 2-3 years of admin experience.
• Preferred: knowledge of public administration principles and 1 year in admin support.
• Proficiency with computers and Microsoft Office; knowledge of Google Suite and other software is preferred.

Responsibilities

• Coordinate day-to-day administrative tasks and oversee projects.
• Provide lead work direction and training to support staff.
• Evaluate work procedures and contribute to policy improvements.
• Coordinate with other departments on large-scale initiatives.

Skills

Administrative experience

Policy development

Team leadership

Office coordination

Education

High school diploma or technical/vocational degree

Tools

Word

Excel

Google Suite

Caterease

25Live

Ricoh Software

PeopleSoft

Job description

Application Process

Job Summary

Reporting to and under general direction of the Managing Director, EA Operations and Administration, and with additional lead work direction provided from other Entrepreneurial Activities (EA) management, the Administrative Coordinator initiates, coordinates, and implements administrative duties in support of the administrative operations of the EA Administrative Services department. The Administrative Coordinator coordinates day-to-day tasks; makes recommendations related to operational and policy matters and evaluates work procedures; coordinates and executes large scale, complex projects with broad, visible impact which involve overseeing coordination with other departments; and provides lead work direction, training and/or assistance to other support staff within the EA unit.

Key Qualifications

This position requires a high school degree or technical/vocational program degree, and a minimum of two to three years of administrative work experience involving program administration and/or the equivalent combination of education and experience involving study, analysis, and/or evaluation leading to the development of improvement of administrative policies, procedures, practices, or programs. A general knowledge of Entrepreneurial Activities; a foundational knowledge of public administration principles, practices and methods; and one year in a direct administrative support capacity is preferred. Intermediate proficiency with computers and Microsoft Office (Word, Excel) required. Knowledge of Google Suite, Caterease, 25Live, Ricoh Software, and PeopleSoft preferred.

Salary and Benefits

This is afull time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period. The CSU Classification Step Range for this position is $4,367 - $6,362 per month (step 1 - step 20). Step placement will be determined based on relevant qualifications and professional experience. Step placement upon appointment is not expected to exceed Step 1 ($4,367).

This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year.

A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page.

For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored.

Supplemental Information

About Sonoma State University:

Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community.

Equal Opportunity & Mandated Reporting:

The University is an affirmative action/equal opportunity employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Employment Eligibility & Conditions:

CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position.

Education Code 89521 - Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas).

Positions are posted for aminimum of 14 calendar days.

Annual Reports & Safety Information:

Sonoma State University's Annual Security Report (https://clery.sonoma.edu/annual-security-report) includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at [e-mail].

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/compliance-data/2024-campus-housing-fire-safety-report. The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at [e-mail].

Advertised: Aug 04 2026 Pacific Daylight Time
Applications close: