Administrative Coordinator - Access & Testing

Valdosta State University; Valdosta (GA); On-site; USD 32,965 - 40,290; Full time

Job summary

Valdosta State University in Georgia is seeking an Administrative Coordinator for Access & Testing to support office operations, testing services, and program administration. This full-time role requires strong organization, communication, and budget-management skills.

The position supports the department's testing activities, manages office functions, and coordinates with faculty and external partners to ensure smooth operations.

Qualifications

• Associate's degree and five (5) years of related work experience.
• Strong organizational, communication, and handling multiple tasks effectively.
• Budget management and financial reporting experience.
• Proficiency with office management software and tools.

Responsibilities

• Coordinate department or unit activities and budget planning.
• Assist with project development and planning.
• Maintain files, records, and databases.
• Provide confidential administrative support for the department or unit.
• Serve as primary liaison with other offices and external institutions and agencies.
• Compose and prepare written correspondence for the department or unit.
• Assist in the coordination, supervision, and completion of special projects.
• Coordinate and oversee day-to-day management of supplies, equipment, and facilities.
• May supervise personnel including hiring, performance evaluation, and training.

Skills

Organizational skills

Communication skills

Problem-solving

Time management

Leadership

Budget management

Financial reporting

Technology proficiency

Education

Associate's degree

Job description

Administrative Coordinator - Access & Testing

Valdosta State University

Regular

Full-Time

301384

About Us

As a comprehensive institution of the University System of Georgia, Valdosta State University (VSU) is a welcoming, aware, and vibrant community founded on and dedicated to serving our communities' rich and diverse heritages. Through excellence in teaching, basic and applied research, and service, VSU provides rigorous programs and opportunities that enrich our students, our university, and our region. As such, the VSU mission consists of three interrelated parts that includes a student mission, university mission and regional mission. The university is equally dedicated to the core values of community, including a commitment to practice civility, integrity and citizenship. As members of this community and proud Blazers we strive to uphold these core values for the advancement of the University, as stated in the Blazer Creed and reflected in our commitment to the University System of Georgia's Core Values.

Blazer Creed

Valdosta State University is a learning environment based on trust and mutual respect in which open dialogue, vigorous debate, and the free exchange of ideas are welcome. The University is equally dedicated to the core values of community, including a commitment to practice civility, integrity, and citizenship. As members of this community, and proud Blazers, we will strive to uphold these core values for the advancement of the University.

Civility - A Blazer shows courtesy and compassion as well as respect for the dignity of every human being.

Integrity - Each Blazer is responsible for his or her own actions, and our community is stronger when we contemplate the context of our decisions and uphold the principles of trust and honesty.

Citizenship - Every Blazer has an interest in the well-being of the community, and, therefore, a duty to stay informed, to make positive contributions, and to offer support to those who need help.

As a Blazer, we pledge to uphold the core principles of civility, integrity, and citizenship.

Job Summary

Coordinate, oversee, and/or perform a wide variety of administrative and program support. Coordinate the provision of office and staff support services to the department or unit, and oversee and/or participate in the coordination, supervision, and completion of special projects and/or events.

Based on the recent Proclamation: Restriction on Entry of Certain Nonimmigrant Workers (H-1B), VSU will not be sponsoring any new H-1B visa petitions until further notice.

Responsibilities

Typical Allocation of Duties

• Coordinate department or unit activities - 15% Monitor and coordinate activities as appropriate, and prepares internal reports for management; participate in budget planning and management, as required.
• Project development - 15% Assist with project development and planning.
• Maintain files, records, and databases - 15% Gather, enter, and/or update data to maintain departmental records and databases, as appropriate; establish and maintain files and records for the department or unit.
• Confidential administrative support - 20% Provide confidential administrative support for the department or unit.
• Primary point of contact - 15% Serve as a primary point of direct administrative contact and liaison with other offices, individuals, and external institutions and agencies.
• Correspondence - 5% Compose and prepare written documentation and correspondence for the department or unit.
• Special Projects - 5% Assist in the coordination, supervision, and completion of special projects as appropriate.
• Coordination of supplies - 5% Coordinate and oversee the day-to-day management of supplies, equipment, and facilities for the department or unit, as appropriate.
• Supervision - 5% May supervise personnel which may include recommendations for hiring, performance evaluation, training, work allocation, and problem resolution.

Supervisor Expectations

The Administrative Coordinator is expected to manage smooth operations and efficient workflow of the office of Access/Testing. Implement and improve administrative policies and procedures, managing budgets, and coordinating between Access and Testing. Strong organizational, communication, and handling multiple tasks effectively.

Leadership and Management

• Supervising and Managing Student Assistant/Work Study Staff: This includes hiring, training, evaluating performance, and addressing employee issues.
• Coordinating Workflows: Ensuring that administrative tasks are completed efficiently and effectively.

Administrative and Office Management

• Developing and Implementing University Policies and Procedures: Creating and updating policies and procedures to improve efficiency and compliance.
• Managing Budgets: Overseeing departmental budgets, and ensuring expenditures are within allocated limits. Creating and managing requisitions.
• Maintaining Records and Files: Ensuring accurate and organized records management.
• Overseeing Office Operations: Managing office supplies, equipment, and facilities.
• Scheduling and Planning: Coordinating meetings, events, and travel arrangements for Staff/Supervisor. Oversee testing and accommodations for students who test in the office. This includes securely sending, receiving and returning all test materials to Faculty.

Communication and Coordination

• Liaising with Other Departments: Working with other university departments to ensure effective communication and collaboration.
• Communicating with Management: Providing updates and recommendations to management on administrative matters.
• Responding to Inquiries: Addressing inquiries regarding students with disabilities and testing from internal and external parties.

Skills and Competencies

• Strong Organizational Skills: Managing multiple tasks, prioritizing effectively, and maintaining efficiency.
• Excellent Communication Skills: Communicating clearly and effectively with staff, management, and external parties.
• Problem-Solving Abilities: Identifying and resolving problems within the administrative team.
• Time Management: Meeting deadlines and managing time effectively.
• Leadership Skills: Motivating and guiding the administrative team.
• Technical Skills: Proficiency in office management software and tools.
• Budget Management and Financial Reporting: Experience in managing budgets and financial reporting.
• Technology: Maintain office social media and webpage and adjust information as needed. Keep all equipment up to date including software checks, device inventory, and usability for students.

Required Qualifications

Required Experience

Associate's degree and five (5) years of related work experience.

Proposed Salary

$17.61/hr ($36,628/annual)

USG Core Values

The University System of Georgia is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Conditions of Employment

Applicants are required to provide:

• professional references with current contact information
• documentation of academic credentials
• employment history

Please note that during the search process, VSU reserves the right to:

• ask candidates who will serve in Positions of Trust to disclose criminal record history during the initial screening process and prior to a conditional offer of employment,
• view social media outlets, and
• remove job postings without additional notification.

Employment is contingent upon:

• successful completion of a background check investigation, including a criminal background check
• reference checks

Employment may also be contingent upon the job-based requirements if applicable for your position:

• satisfactory credit check
• successful completion of a Motor Vehicle Report (MVR)
• pre-employment drug testing
• confirmation of credentials

After initial hiring, employees will be required to successfully complete all of the following training:

• New employee orientation
• VSU's Annual Compliance Training:
  • USG Ethics Policy
  • Conflict of Interest/Outside Activities Policy
  • Drug Free Workplace
  • Sexual Misconduct and Title IX
  • Family Educational Rights and Privacy Act (FERPA)
  • Motor Vehicle Policy
  • Workers Compensation (new hires)
  • Georgia Open Records Act (new hires)
• USG Cybersecurity Training (required twice yearly):
  • Job-specific training such as: FMLA and Work's Compensation, Budget Manager training, Purchasing Training (ePro & PCard), and Defensive Driving

Equal Employment Opportunity

Valdosta State University is an equal opportunity educational institution. It is not the intent of the institution to discriminate against any applicant for admission or any student or employee of the institution based on the age, sex, race, religion, color, national origin, disability, or sexual orientation of the individual.

Background Check

• Position of Trust + Credit

Accommodations

If you are a qualified individual with a disability, you may request a reasonable accommodation if you are unable or limited in your ability to access job openings, apply for a job on this site, or participate in the search process as a result of your disability. You can request reasonable accommodations by contacting Catherine Wills, in the Office of Human Resources at [e-mail].

Clery Disclosure

The Jeanne Clery Campus Safety Act requires institutions of higher education to publish an Annual Security and Fire Safety Report (ASFSR). The ASFSR includes crime statistics for the three previous calendar years of reported crimes that occurred on campus; in or on certain non-campus buildings or property owned or controlled by our institution; and on public property within, or immediately adjacent to and accessible from, the campus. The report also includes institutional policies concerning campus security, alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and fire safety policies and statistics. The ASFSR is published annually by October 1 and is available online at https://www.valdosta.edu/administration/finance-admin/police/documents/2025-asfr-final-draft-aa.docx.pdf. You may request a paper copy of the report by emailing [e-mail].