Administrative Coordinator (4722C) - CITRIS (Health)

Inside Higher Ed; San Francisco (CA); On-site; USD 34,302 - 44,964; Full time

Job summary

A leading educational institution in California is seeking an Administrative Coordinator to support the CITRIS Health team. Responsibilities include administrative support for the Director, office administration, and event communications management. The ideal candidate should possess strong communication and organizational skills. This is an 18-month, full-time temporary position with an hourly salary range of $24.90 - $32.64 based on experience.

Qualifications

• Thorough knowledge of administrative procedures and processes.
• Good verbal and written communication skills.
• Ability to provide guidance to other personnel.

Responsibilities

• Provide professional and administrative support to the CITRIS Director and Associate Director.
• Ensure daily administrative operations run smoothly for CITRIS Health.
• Support CITRIS Health website content and management.

Skills

Communication skills

Critical thinking

Multi-tasking

Time management

Interpersonal skills

Active listening

Education

High school diploma or equivalent experience

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Spreadsheet applications

Database applications

Job description

Overview

Administrative Coordinator (4722C) - CITRIS (Health) at Berkeley. The Administrative Coordinator plays a critical role in the day-to-day operation of CITRIS Health to ensure the success of its research and development projects and activities. This position provides administrative support to the CITRIS Director Health and Associate Director Health, as well as support for all CITRIS Health initiatives. The role requires balancing multiple activities, prioritizing tasks, maintaining confidentiality, and demonstrating professionalism and strong interpersonal communication.

Responsibilities

• 30% Leadership Support: Provides professional and administrative support to the CITRIS Director Health and Associate Director Health, including maintaining calendars and schedules and arranging meetings for the Directors and other CITRIS Health initiatives, including high-profile attendees.
• 30% Office Administration: Ensures daily administrative operations run smoothly for CITRIS Health; provides intra- and inter-campus administrative support; orders supplies and services using Bearbuy; coordinates purchasing services such as opening POs for contractors with Shared Services.
• 30% Event, Meeting, and Communications Support: Supports CITRIS Health website content and management; assists in social media, newsletters, and webinars for CITRIS Health events and internal/external meetings; coordinates and prepares agendas for initiative meetings; performs advanced word processing and desktop publishing; prepares and edits documents (minutes, reports, memos, letters, emails) using Microsoft Office and other software; manages meeting materials.
• 10% Assists with CITRIS Health budget and expense monitoring, and travel/other reimbursements.

Required Qualifications

This is an 18-month, temporary full-time position and will not convert to a career appointment.

• Thorough knowledge of administrative procedures and processes including word processing, spreadsheet, and database applications.
• Good verbal and written communication skills, active listening, critical thinking, multi-tasking and time management abilities.
• Interpersonal and work leadership skills to provide guidance to other nonexempt personnel.
• High school diploma or equivalent experience required.

Preferred Qualifications

• Bachelor's degree or equivalent experience preferred.

Salary & Benefits

For information on the comprehensive benefits package offered by the University visit:

https://ucnet.universityofcalifornia.edu/compensation-and-benefits/index.html

• This is an 18-month position. Limited positions may be eligible for core benefits depending on the appointment type and hours.
• The hourly salary range for this position is $24.90 - $32.64; starting salary will be commensurate with experience.

Additional Information

Conviction History Background: This is a designated position requiring fingerprinting and a background check. Berkeley hires people with conviction histories and reviews information in the context of job responsibilities. Employment may be contingent upon successful background check completion.

Equal Employment Opportunity: The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. For more information see the following:

https://www.eeoc.gov/sites/default/files/migrated_files/employers/poster_screen_reader_optimized.pdf

http://policy.ucop.edu/doc/4000376/NondiscrimAffirmAct

How to Apply

To apply, visit: https://careerspub.universityofcalifornia.edu/psp/ucb/EMPLOYEE/HRMS/c/HRS_HRAM.HRS_APP_SCHJOB.GBL?Page=HRS_APP_JBPST&Action=U&FOCUS=Applicant&SiteId=21&JobOpeningId=17712&PostingSeq=1

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