ADMINISTRATIVE COORDINATOR 1 - 2

LDH-Office of Intellectual & Developmental Disability Supports; Kingsville (LA); On-site; USD 38,000 - 48,000; Full time

Job summary

Pinecrest Supports and Services Center in Pineville, LA, seeks an Administrative Coordinator 1‑2 to support Records Management. The role handles filing, purging, and maintaining records and ensures compliance with retention guidelines and disclosure processes.

Work hours are 8:00am–4:30pm, with Sat/Sun shifts; appointment may be made at Administrative Coordinator 1 or 2 level based on qualifications. Applicants must list all education and work history on the application.

Qualifications

• Maintains accurate records and complies with retention rules.
• Keeps records organized, with proper signatures, dates and indexing.
• Communicates with professional staff to resolve health information issues.

Responsibilities

• File, purge, merge and maintain records for individuals served at Pinecrest.
• Ensure retention information is kept or purged as required by guidelines.
• File documents correctly in record sections; date and sign entries.
• Transport records to clinics or meetings as needed.
• Archive records to comply with legal requirements and guidelines.
• Prepare and log release information for disclosures; maintain disclosure log.
• Assist staff with problem resolution regarding health information.
• Perform other duties as assigned by Supervisor/Administrator.

Job description

PSSC 26-124 JD Admin Coordinator 1-2

Pinecrest Supports and Services Center - Supporting Individuals with Disabilities Since 1921

Mission: We Support the quality of life for all people

Vision: We support the quality of life for all people by promoting choice, diversity, and community involvement

Pinecrest is seeking to recruit a highly productive and diverse workforce and will provide equal employment opportunities to all employees and prospective employees. Employment decisions shall be based strictly on merit and without regard to religious or political beliefs, sex, race, or any other non-merit factor.

This position plays a vital role in PSSC Records Management Department maintaining records for the people we support.

An ideal candidate will possess the following competencies:

• Accepting Direction: The ability to be open and willing to follow guidance or instructions.
• Demonstrating Accountability: The ability to take ownership of actions, behaviors, performance, decisions, and outcomes.
• Focusing on Customers: The ability to understand and meet the needs, preferences, and experiences of internal and external customers.

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties:

• Responsible for filing, purging, merging and maintain records for individuals supported at PSSC including inactive records.
• Ensure retention information is being kept or purged as required by guidelines.
• Ensure all documents are filed in proper section of the record, signatures, dates, times on all entries and documents are signed and dated appropriately.
• Transport individual records to appropriate clinic or meeting.
• Organize archive records to comply with legal requirements and PSSC guidelines.
• Compose and type release information cover letters for APS disclosures. Maintain disclosure log by documenting release of information from record to staff within the facility.
• Assist and communicate with professional staff concerning problem resolution with regard to individual’s health information.
• Performs other duties as assigned by Supervisor/Administrator to support the Agency and /or the people we serve.

Position-Specific Details:

Location: Records Management

Shift: 8:00am – 4:30pm Pass Days: Sat/Sun

Appointment Type: This position may be filled by Probation, Promotion, Demotion, Lateral Transfer, Detail to Special Duty or Job Appointment. Preference may be given to permanent classified employees of Pinecrest Supports and Services Center.

Career Progression: This position may be filled as an Administrative Coordinator 1 or 2 depending on the qualifications of the selected candidate.

List ALL prior employment – failure to fully complete the education and work history sections of the application can result in an applicant being hired at the lower level of the position. You will not be qualified based on job title alone, you must describe your actual duties

Contact Information:

For further information about this vacancy contact:

Jeanette Deville, Human Resources Analyst C

Pinecrest Supports & Services Center

P.O. Box 5191

Pineville, Louisiana 71360

[e-mail]

Pinecrest Supports and Services Center is an Equal Opportunity Employer

Louisiana is a State As a Model Employer (SAME) agency that supports the recruitment, hiring and retention of individuals with disabilities.