Administrative Coordinator

Socket.dev; Yakima (WA); On-site; USD 40,000 - 59,000; Full time

Job summary

Pacific Northwest University of Health Sciences (PNWU) in Yakima, WA seeks a Human Resources Administrative Coordinator to join the HR team and coordinate HR operations, communications, and services.

The role supports recruitment, onboarding, HRIS data management, benefits-related tasks, and compliance documentation, ensuring confidentiality and a positive employee experience across the university.

Responsibilities

• Provides administrative and operational support for HR programs and initiatives, including scheduling, correspondence, calendars, project support, and workflow management.
• Serves as primary coordinator for the HR department's shared inbox and channels, handling inquiries from employees, supervisors, applicants, and vendors with timely, accurate service.
• Coordinates recruitment and hiring activities: posting positions, tracking applicants, scheduling interviews, preparing hiring docs, and onboarding support.
• Coordinates new hire onboarding: pre-employment docs, orientation scheduling, background checks, system access requests, and onboarding records.
• Maintains HR records, personnel files, databases, HRIS information, SharePoint, and electronic documentation with confidentiality and compliance.
• Supports HR operations through data entry, document management, reporting, audits, and administrative processes.
• Provides first-level HR policy/benefits onboarding information and employment verification guidance.
• Coordinates meetings, training, employee engagement activities, committees, and HR events; prepares materials and tracks follow-ups.
• Assists with benefits administration and employee programs.

Job description

Description

Recruitment Period: 08/25/2026 - 09/08/2026

Status: Full-Time, 40 hours/week

Salary Information: Annual Minimum Salary-$39,600-Annual Maximum Salary-$59,400

Hiring Rate: $20.00-$21.42Salary is commensurate with qualifications and experience. Pro-rated based on hours/week.

Pacific Northwest University of Health Sciences (PNWU) does not sponsor employment visas. Applicants must be legally authorized to work in the United States at the time of hire and for the duration of their employment with PNWU. Employment eligibility will be verified in accordance with federal law.

Pacific Northwest University of Health Sciences (PNWU) was founded as a 501(c) (3) non-profit medical institution in 2005 aimed at increasing access to health care in medically underserved areas of the Pacific Northwest.

The University currently offers the degrees of Doctor of Osteopathic Medicine, Doctor of Physical Therapy, Doctor of Dental Medicine, Master of Science in Biomedical Sciences, and Master of Science in Occupational Therapy enrolling over 550 students annually. Interprofessional education partnerships with other universities adds another 100 students to the population. The campus includes 300 employees with academic programming spread over a five-state region.

PNWU is located in Yakima, WA, a city of approximately 95,000 located in the south-central part of the state near the eastern slopes of the Cascade Mountains in a major agricultural and outdoor recreation region. It is approximately 140 miles from Seattle, 170 miles from Portland, and 200 miles from Spokane. The Yakima Valley is a wonderful place to live, work and play. For more information, visit https://www.visityakima.com/.

General Summary

The Human Resources Administrative Coordinator serves as a key member of the Human Resources team and is responsible for coordinating a variety of HR operational, administrative, and employee service functions. This position serves as a primary point of contact for employees, supervisors, applicants, and external partners by managing HR communications, responding to inquiries, and ensuring timely, accurate, and professional customer service.

The Human Resources Administrative Coordinator supports the employee lifecycle by coordinating recruitment activities, onboarding processes, personnel records administration, HRIS data management, training and development logistics, benefits-related activities, and compliance documentation. The position manages the HR department inbox, assists with workflow coordination, maintains confidential employee information, and supports reporting, audits, and process improvement initiatives.

Working collaboratively with leaders and employees across the University, this position helps ensure efficient HR operations, a positive employee experience, compliance with applicable policies and regulations, and alignment with the University's mission, values, and strategic objectives.

Essential Job Functions

• Provides administrative and operational support for Human Resources programs and initiatives, including coordinating schedules, preparing correspondence, maintaining calendars, supporting projects, and facilitating workflow management across HR functions.
• Serves as the primary coordinator for the HR department's shared inbox and communication channels, responding to employee, supervisor, applicant, and vendor inquiries or directing requests to appropriate resources while ensuring timely, accurate, and customer-focused service.
• Coordinates recruitment and hiring administration activities, including posting positions, tracking applicants, scheduling interviews, preparing hiring documentation, coordinating candidate communications, and supporting the onboarding process.
• Coordinates new hire onboarding activities, including pre-employment documentation, orientation scheduling, background check coordination, new hire communications, system access requests, and onboarding records management to ensure a positive employee experience and compliance with university requirements.
• Maintains HR records, personnel files, databases, HRIS information, SharePoint sites, and electronic documentation while ensuring accuracy, confidentiality, record retention compliance, and adherence to applicable policies and procedures.
• Supports HR operations through data entry, document management, workflow coordination, reporting, audits, and administrative processes that contribute to effective service delivery and regulatory compliance.
• Provides first-level support to employees and supervisors regarding HR policies, procedures, benefits, onboarding, employment verification requests, payroll deadlines, training opportunities, and other HR-related processes.
• Coordinates meetings, training sessions, employee engagement activities, committees, and HR-related events by scheduling attendees, preparing materials, maintaining records, tracking action items, and supporting follow-up activities.
• Assists with benefit administration and employee programs