Administrative Coordinator

Talentify; Visalia (CA); On-site; USD 57,308,000 - 63,039,000; Full time

Benefits offered by this job

401(k)

Training & development

Health insurance

Opportunity for advancement

Company parties

Job summary

Right at Home Central Valley in Visalia, CA, is seeking a full-time Administrative Coordinator to join our Visalia office. Reporting to the Office Manager, this role serves as a key contact for clients, caregivers, applicants, referral partners, and prospective clients.

This fast-paced position blends front-office support, client intake and sales, caregiver recruiting, onboarding, and daily administrative duties.

Qualifications

• Strong communication and customer-service skills.
• Computer savvy and able to learn new software quickly.
• Organized, dependable, detail-oriented, and able to manage multiple priorities.
• Self-starter who takes initiative and follows through.

Responsibilities

• Front Office & Client Support: Answer calls, provide a welcoming experience, assist clients, families, and referral partners, route issues, document communications in WellSky, fill-in on caregiver shifts.

Skills

Strong communication

Customer-service

Office software

Organized

Multitasking

Self-starter

Education

High school diploma or GED

Tools

WellSky

Microsoft Teams

Microsoft Office

Job description

Benefits

• 401(k)


• Company parties


• Competitive salary


• Health insurance


• Opportunity for advancement


• Training & development

About Us

Right at Home Central Valley provides trusted in-home care services that help seniors remain safe, comfortable, and independent at home. We are a small, fast-growing team that values compassion, reliability, teamwork, and treating our clients, caregivers, and team members like family.

We are looking for someone who wants more than just a job—someone who is eager to learn, take ownership, and grow with our company.

Position Overview

We are seeking a full-time Administrative Coordinator to join our Visalia office. Reporting to the Office Manager, this person will be a key point of contact for clients, caregivers, applicants, referral partners, and prospective clients.

This is a fast-paced, hands-on role that combines front-office support, customer service, client intake and sales, caregiver recruiting, and administrative responsibilities. The right person is personable, tech-savvy, quick on their feet, organized, and comfortable taking initiative.

Key Responsibilities

Front Office & Client Support

• Answer incoming calls and provide a professional, welcoming experience.


• Assist clients, families, caregivers, and referral partners with routine questions and concerns.


• Route calls and issues to the appropriate team member when needed.


• Document important communications accurately in WellSky.


• Support day-to-day front-office and administrative needs and fill-in on Caregiver shifts if needed.

Client Intake & Sales

• Speak with prospective clients and families about their care needs.


• Explain Right at Home services and help determine how we can support them.


• Follow up with prospective clients and help move qualified leads toward assessments and new services.


• Build trust with families and confidently ask for the business when appropriate.

Caregiver Recruiting & Onboarding

• Respond to caregiver applicants and recruiting leads.


• Conduct initial phone screens and schedule interviews.


• Follow up with candidates throughout the hiring process.


• Assist with onboarding, orientation, training coordination, and required documentation.


• Help maintain an active pipeline of qualified caregivers.

Operations Support

• Perform data entry, follow-up calls, record maintenance, and document management.


• Learn and use WellSky, Microsoft Teams, Microsoft Office, and other business systems.


• Support the operations team during busy periods and take ownership of assigned tasks through completion.


• May provide caregiver shift coverage when needed; training can be provided.

Qualifications

• Strong communication and customer-service skills.


• Comfortable speaking with clients, families, caregivers, and prospective customers by phone and in person.


• Computer savvy and able to learn new software quickly.


• Organized, dependable, detail-oriented, and able to manage multiple priorities.


• Quick thinker who stays calm and finds solutions when situations change.


• Self-starter who takes initiative and follows through.


• High school diploma or GED required.


• Administrative, customer service, sales, recruiting, healthcare, home care, or caregiving experience preferred.


• WellSky experience is a plus, but not required.

What We Offer

• $20–$22/hour, depending on experience.


• 401(k).


• Training and professional development.


• Supportive, family-like team environment.


• Exposure to multiple areas of a growing healthcare business.


• Meaningful opportunities to take on more responsibility and advance as the company grows.

Who Will Thrive Here

You may be a great fit if you are passionate about helping people, enjoy working with a fast-moving team, learn technology quickly, and naturally look for ways to solve problems instead of waiting to be told what to do.

We are especially interested in someone with a growth mindset who wants to build a career and grow alongside the company.