Administrative Coordinator

15500 Saint Joseph Hospital Inc; United States; On-site; USD 64,156,000 - 97,596,000; Full time

Job summary

Intermountain Health in Denver, CO is seeking an Administrative Coordinator to oversee administrative functions for a designated area, split between residency/medical education support and clinic operations. You will manage calendars, scheduling, data records, and front-office PSR duties, while coordinating onboarding for students and residents.

Responsibilities include data management, correspondence, travel/expense handling, and collaboration with leaders.

Qualifications

• Demonstrated organizational skills and attention to detail.
• Demonstrated experience managing schedules, correspondence, remote and in‑person meetings.
• Demonstrated interpersonal verbal and written communication skills including spelling, punctuation, grammar.

Responsibilities

• Support residency program administration and clinic operations.
• Coordinate onboarding for medical students and manage program data/records.
• Serve as a Patient Service Representative supporting front-office clinic operations and patient scheduling.

Skills

Calendar management

Travel & expense management

Scheduling

Meeting management

Office administration

Organizational skills

Communication skills

Phone/front-desk handling

Education

Healthcare setting experience

Experience supporting a leader/department

Spreadsheets & presentation software

Tools

EPIC

Microsoft Excel

Job description

Job Description

The Administrative Coordinator is responsible for the coordination of various administrative functions for a designated area or leader(s) in a time sensitive, accurate, and confidential nature. Primary responsibilities include task tracking, organization of data, calendar management, correspondence, travel/expense management, response to inquiries and requests, meeting management, and support of local facility needs. This role supports both residency program administration and clinic operations. Responsibilities include tracking and managing resident educational requirements, coordinating medical student onboarding, maintaining program data and records, and providing administrative support to learners and faculty. The role also serves as a Patient Service Representative (PSR), supporting front-office clinic operations, patient scheduling, registration, patient outreach and customer service. Approximately 50% of the position is dedicated to residency and medical education support, with the remaining 50% focused on clinic operations and patient-facing services.

Essential Functions

Essential Functions The Administrative Coordinator works closely with their assigned group or leader(s) and serves as a liaison with other internal and external stakeholders. Under the direction of the leader(s), caregiver may be assigned special projects and may lead out on teams and initiatives. Work is generally focused within a department or local service line. The Administrative Coordinator provides support of a technical nature including remote meeting management, facilitation of presentations, and management of multimedia needs both by the leader(s) and meeting support. May be responsible for department day to day operations and goals that relieve and Assist the leaders of routine project or advanced administrative duties.

Skills

• Department Management
• Calendar Management
• Travel and Expense Management
• Scheduling
• Meeting Management
• Outstanding Organizational Abilities
• Answering Telephones
• People Management
• Office Administration
• Organizing

Required Qualifications

• Demonstrated organizational skills and attention to detail
• Demonstrated experience managing schedules, correspondence, remote and in‑person meetings
• Demonstrated interpersonal verbal and written communication skills including spelling, punctuation, grammar

Preferred Qualifications

• Experience in an office setting supporting a leader or department
• Experience working in a healthcare setting
• Experience with spreadsheets and presentation software
• Customer service experience
• Travel/expense management
• Strong experience using EPIC
• Proficient using EXCEL

Physical Requirements

Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs. Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately. Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc. For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles.

Location & Schedule

Location: Saint Joseph Hospital
Work City: Denver
Work State: Colorado
Scheduled Weekly Hours: 40
The hourly range for this position is listed below. Actual hourly rate dependent upon experience. $22.39 - $34.06

Benefits

We care about your well‑being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged. Learn more about our comprehensive benefits package here.

Equal Opportunity & Employment Policy

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment.

All positions subject to close without notice.

About Intermountain Health

Headquartered in Utah with locations in six primary states and additional operations across the western U.S., Intermountain Health is a nonprofit system of 34 hospitals, 400+ clinics, a medical group of more than 4,800 employed physicians and advanced care providers, a health plan division called Select Health with more than one million members, and other health services. Helping people live the healthiest lives possible, Intermountain is widely recognized as a leader in clinical quality improvement and efficient healthcare delivery. Join our world‑class team and embark on a career filled with opportunities, strength, innovation, and fulfillment. To find out more about us, head to our career site here.

PEAK Program

Intermountain Health’s PEAK program supports caregivers in the pursuit of their education goals and career aspirations by providing up‑front tuition coverage paid directly to the academic institution. The program offers 100+ learning options to choose from, including undergraduate studies, high school diplomas, and professional skills and certificates. Caregivers are eligible to participate in PEAK on day 1 of employment. Learn more. The primary intent of this job description is to set a fair and equitable rate of pay for this classification. Only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties may be assigned by the supervisor.