Administrative Coordinator

SC Engineers; San Diego (CA); On-site; USD 41,000 - 48,000; Full time

Benefits offered by this job

401(k) match

Health, dental, vision benefits

Life and disability insurance

Paid time off

Travel expenses reimbursed

Job summary

SC Engineers, a Legence Company, seeks an Administrative Coordinator in San Diego, CA to support project delivery and operations. You will coordinate activities, maintain schedules and documentation, and assist with financial and administrative tasks across engineering projects.

This role requires strong organization, attention to detail, and the ability to manage multiple priorities in a fast-paced environment, working with Project Managers, Accounting, clients, vendors, and stakeholders.

Qualifications

• Bachelor's degree preferred; equivalent combination of education and relevant experience considered.
• Experience in project coordination, project administration, or office management roles.
• Experience supporting multidisciplinary project teams; design/engineering/commissioning industry a plus.
• Experience in client-facing environments preferred.

Responsibilities

• Coordinate project activities and maintain project schedules and documentation.
• Support project managers with communications and client interactions.
• Enter and maintain project and financial data in QuickBooks Desktop and Deltek.
• Prepare executive correspondence, reports, and presentations; maintain project records.

Skills

Interpersonal skills

Customer service

Communication

Organizational skills

MS Office Suite

Excel

Deltek

QuickBooks Desktop

e-Builder

Bluebeam

Multitasking

Analytical

Education

Bachelor's Degree in Business Administration or related field

Equivalent combination of education and experience

Tools

QuickBooks Desktop

Deltek

e-Builder

Bluebeam

Job description

SC Engineers, a Legence Company SC Engineers, founded in San Diego, California, in 2004, is an industry leader in mechanical, electrical, and plumbing (MEP) planning and design, energy efficiency, building automation, and total building commissioning. Spanning a variety of sectors, including healthcare, education, government, defense, and technology, SC Engineers provides specialized expertise and a collaborative approach to every project, making them an integrated and valued business partner of their clients.

SC Engineers, a Legence Company SC Engineers, founded in San Diego, California, in 2004, is an industry leader in mechanical, electrical, and plumbing (MEP) planning and design, energy efficiency, building automation, and total building commissioning. Spanning a variety of sectors, including healthcare, education, government, defense, and technology, SC Engineers provides specialized expertise and a collaborative approach to every project, making them an integrated and valued business partner of their clients.

Position Overview

SC Engineers is seeking a highly motivated Administrative Coordinator to support our project delivery and operations teams in San Diego, CA. This role is responsible for coordinating project activities, maintaining project documentation and schedules, supporting financial and administrative processes, and ensuring exceptional client service. The Administrative Coordinator will work closely with Project Managers, Accounting, clients, vendors, and internal stakeholders to support the successful execution of engineering and consulting projects. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Key Responsibilities

• Client & Stakeholder Engagement
  • Deliver outstanding client service and maintain positive relationships with clients, consultants, vendors, and internal stakeholders.
  • Support Project Managers in coordinating project activities and communications.
  • Serve as a point of contact for project-related administrative and coordination needs.
  • Assist with executive correspondence, reports, presentations, and project documentation.
• Operational Execution
  • Establish, maintain, and monitor project schedules and milestones.
  • Prepare and maintain project records, documentation, and tracking tools.
  • Create and maintain Excel spreadsheets and project reports.
  • Execute special assignments and operational support tasks as needed.
  • Enter and maintain project and financial data in QuickBooks Desktop and Deltek systems.
• Project & Cross-Functional Coordination
  • Lead coordination efforts for various design and engineering projects.
  • Collaborate with Project Managers, Accounting, and project teams to support project execution and deliverables.
  • Coordinate with vendors, consultants, and other stakeholders to facilitate project requirements.
  • Assist with project tracking, resource coordination, and administrative support functions.
• Documentation & Communication
  • Prepare executive correspondence, reports, presentations, and other business documentation.
  • Organize project information and maintain accurate project records.
  • Support project meetings by coordinating materials, tracking action items, and maintaining documentation.
  • Ensure accuracy and completeness of project and financial records.
• Financial & Administrative Support
  • Support Accounts Payable processes, vendor analysis, and account reconciliations.
  • Manage corporate credit card tracking and reconciliation activities.
  • Support employee timesheet administration and tracking.
  • Assist the Accounting Department with financial and administrative activities related to project execution.

Desired Skills And Experience

• Education & Credentials
  • Bachelor's Degree in Business Administration or a related field preferred.
  • Equivalent combination of education and relevant experience may be considered.
• Experience
  • Experience in project coordination, project administration, office management, or related business operations roles.
  • Experience supporting multidisciplinary project teams preferred.
  • Design, construction, engineering, and/or commissioning industry experience is a plus.
  • Experience working in client-facing environments preferred.
• Technical & Professional Skills
  • Strong interpersonal skills with a demonstrated ability to foster teamwork and achieve customer satisfaction.
  • Excellent written and verbal communication skills.
  • Strong organizational skills and exceptional attention to detail.
  • Advanced proficiency with Microsoft Office Suite, particularly Excel, Word, PowerPoint, and Outlook.
  • Familiarity with QuickBooks Desktop and Deltek is preferred.
  • Familiarity with e-Builder and Bluebeam is a plus.
  • Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
  • Strong analytical, problem-solving, and administrative skills.

Additional Notes

• Other duties may be assigned as needed to support project delivery and business objectives.
• This position offers opportunities for professional growth and career development within a collaborative and dynamic engineering environment.
• Salary: $30.00 to $35.00 per hour.

About Legence

Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Benefits Overview

• 401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
• Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
• Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
• Time Off: Vacation is 80 hrs/yr during your first 5 years, then 120 hrs/yr. Unused vacation rolls over up to 80 hrs (years 1–5) and 120 hrs (year 6+). Accrues each pay period, and unused accrued vacation time is paid out at separation per CA law. This is separate from CA sick leave; company holidays per policy.
• Expenses: Business travel and related expenses reimbursed per company policy.

Reasonable Accommodations

If you need assistance or accommodations during the application or interview process, please contact us at [e-mail] or your dedicated recruiter with the job title and requisition number.

Employment Eligibility

Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Pay Disclosure & Considerations

Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Equal Employment Opportunity Employer

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.

EEO is the Law