Administrative Coordinator

Talentify; Rock Hill (SC); On-site; USD 55,000 - 65,000; Full time

Benefits offered by this job

Medical Insurance

Life Insurance

Short-Term Disability

Long-Term Disability

401(k) Plan

Paid Time Off

Paid Holidays

Job summary

Aston Carter is seeking a detail-oriented professional for a permanent, on-site role in Rock Hill, SC. You will manage client documentation, coordinate tax filing processes, and maintain accurate records to ensure a seamless experience for clients and internal staff.

The ideal candidate has experience supporting a CPA firm or tax practice, familiarity with IRS forms, and exposure to billing or invoicing. We offer a comprehensive benefits package and a stable career path.

Qualifications

• Experience supporting a CPA firm, tax practice, accounting department, or professional services organization.
• Familiarity with IRS forms, tax documentation, or bookkeeping processes.
• Experience using document management systems and client portals.
• Exposure to billing or invoicing functions.

Responsibilities

• Manage client documentation and tax filing processes.
• Maintain accurate records for clients and internal staff.
• Coordinate with CPA teams to ensure a seamless client experience.
• Support billing or invoicing processes where applicable.

Skills

CPA firm experience

IRS forms familiarity

Document management systems

Billing/invoicing exposure

Job description

About this job

Description

This individual will play a critical role in managing client documentation, coordinating tax filing processes, maintaining accurate records, and ensuring a seamless experience for clients and internal staff.

Additional Skills & Qualifications

• Experience supporting a CPA firm, tax practice, accounting department, or professional services organization
• Familiarity with IRS forms, tax documentation, or bookkeeping processes
• Experience using document management systems and client portals
• Exposure to billing or invoicing functions

Experience Level

Job Type & Location

This is a Permanent position based out of Rock Hill, SC.

Pay and Benefits

The pay range for this position is $55000.00 - $65000.00/yr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

• Salaried (full-time) team members are eligible for the full benefits package below.
• Part-time and hourly team members may be eligible for select benefits.
• Medical Insurance - BNA contributes $650/month toward your individual premium.
• Dependent coverage available via payroll deduction.
• Starts after 1 month of service.
• Life Insurance - Firm pays the full cost of coverage.
• ($25,000).
• Starts after 1 month of service.
• Long-Term Disability - Firm pays the full cost of coverage.
• Starts after 1 month of service.
• Short-Term Disability - Firm-paid.
• 8-day grace period, then 60% of earnings for up to 12 weeks.
• Per plan document.
• 401(k) Plan - Eligible after one year with company match.
• See plan details for match information.
• Per plan document.
• PAID TIME OFF (PTO) Sick days are counted as part of your PTO allowance.
• Requests must be approved in advance by your manager and logged on your calendar.
• Milestone Total PTO Days / Year Full-time, standard - 20 days (use it within the calendar year no payout at termination)
• After 10 years - 25 days (+5)
• After 20 years - 30 days (+5)
• PAID HOLIDAYS New Year's Day Tax Day (floating) Memorial Day Independence Day Labor Day Rosh Hashana & Yom Kippur (if on a weekday) Thanksgiving Day & the day after Christmas Eve (half day) Christmas Day
• PAY & BONUSES Paid twice a month the 15th and last day (moves to the prior Friday if it falls on a weekend).
• Direct deposit Performance bonuses are discretionary, based on firm and typically paid in May.
• CPA exam support: BNA covers your review course, exam fees, and registration (pre-approved).
• Pass within 13 months of hire for a $2,500 bonus.

Application Deadline

This position is anticipated to close on Oct 28, 2026.

Workplace Type

This is a fully onsite position in Rock Hill,SC.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.