Administrative Coordinator

North Carolina State University; North Carolina; On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

Flexible Spending Account

Retirement Programs

Disability Plans

Life Insurance

Paid Time Off and Other Leave Programs

12 Holidays Each Year

Tuition and Academic Assistance

Childcare benefits

Job summary

North Carolina State University seeks an Administrative Coordinator in Raleigh, NC. The role sits at the intersection of academic operations and high-tech lab environments, handling grants, hardware logistics, and cross-functional coordination.

The ideal candidate has a high school diploma with at least one year of related office experience and familiarity with Google Workspace, MS Office, Zoom, and hardware tracking. On-site duties and a dynamic, collaborative setting are expected.

Qualifications

• High School Diploma or equivalency and one year of related office experience.
• Preferred familiarity with Google Workspace, MS Office 365, Zoom, and hardware inventory management.
• Experience with AI tools or automation software is a plus.

Responsibilities

• Oversee administrative functions across grant management and hardware logistics.
• Provide executive support and coordinate cross-functional projects.
• Ensure compliance with university procedures and handle confidential information.

Skills

Google Workspace

Microsoft Office 365

Zoom

Video conferencing hardware

Hardware inventory management

Education

High School Diploma or equivalency

Tools

VR/AR headsets and workstations

Video conferencing systems

Job description

Posting Details

Job Posting Information

Posting Number PG195273SP

Internal Recruitment No

Working Title Administrative Coordinator

Anticipated Hiring Range $45,000 - $55,000

Work Schedule Monday - Friday, 8 am - 5 pm

Job Location Raleigh, NC

Department Philosophy & Religious Studies

About The Department

The Department of Philosophy and Religious Studies manages major and minor programs in the disciplines of philosophy and religious studies; it offers a wide range of courses in these fields to students across the university, with enrollments of over 16,000 credit hours each year; and it manages several minor programs in fields related to philosophy and religious studies. It is active in scholarly research, has nineteen tenure-track faculty, eleven professional track faculty, and two administrative staff.

Wolfpack Perks And Benefits

As a Pack member, you belong here, and can enjoy exclusive perks designed to enhance your personal and professional well-being. As you consider this opportunity, we encourage you to review our Employee Value Proposition and learn more about what makes NC State the best place to learn and work for everyone.

What we offer:

• Medical , Dental , and Vision
• Flexible Spending Account
• Retirement Programs
• Disability Plans
• Life Insurance
• Accident Plan
• Paid Time Off and Other Leave Programs
• 12 Holidays Each Year
• Tuition and Academic Assistance
• And so much more!

Attain Work-life balance with our Childcare benefits, Wellness & Recreation Membership , and Wellness Programs that aim to build a thriving wolfpack community.

Disclaimer: Perks and Benefit eligibility is based on Part-Time or Full-Time Employment status. Eligibility and Employer Sponsored Plans can be found within each of the links offered.

Essential Job Duties

The Administrative Coordinator is a dynamic role serving at the intersection of academic research, creative immersive technology (VR/AR), and fast-paced artificial intelligence research center operations.

This position manages multi-faceted administrative functions across grant management, hardware logistics, executive support, and cross-functional project coordination. The ideal candidate combines the compliance rigor of higher education administration, the technical resourcefulness of a VR studio manager, and the speed and adaptability of an AI operator.

Other Responsibilities

• Ability to sit or stand for extended periods, lift up to 25 lbs (equipment boxes, hardware gear), and handle delicate electronic equipment safely.
• Will be expected to work in an on-site environment balancing standard office setting, creative VR and robot testing lab, and high-tech research space.

Qualifications

Minimum Experience/Education

High School Diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Preferred Qualifications

• Software, Hardware & Tech Familiarity: Advanced proficiency in Google Workspace, Microsoft Office 365 (advanced Excel/Word/PowerPoint), Zoom, and video conferencing hardware; Functional understanding of hardware inventory management and basic operation of VR/AR consumer and developer headsets and workstations.
• Financial & Grant Literacy: Ability to manage budgets, interpret financial ledgers, and assist with grant proposals and expenditure tracking.
• AI & Automation Tools: Hands-on experience or strong aptitude for using generative AI tools, automated scheduling software, and digital workflow management to increase administrative efficiency.
• Adaptability & Resilience: Comfortable managing ambiguity, shifting focus rapidly between academic compliance and high-speed project demands; Demonstrated ability to manage sensitive, proprietary, and confidential information with absolute discretion.
• Documentation & Stakeholder Management: Superior written and verbal communication skills, with the ability to interact professionally with various stakeholders; Meticulous organizational skills with an emphasis on accuracy in documentation, expense reporting, and hardware tracking.

Required License Or Certification

• N/A

Valid NC Driver's License required No

Commercial Driver's License Required? No

Recruitment Dates and Special Instructions

Job Open Date 10/16/2026

Earliest Close Date---- (Positions will be posted until 5:00 PM ET on this date. Positions remaining posted after this date are still accepting applications but may close at any time.) 10/23/2026

Notice to Applicants

Please make sure that the work history you list on your application is identical to the work history listed on your resume. The application must be filled out completely, do not use the phrase “see resume”.

Special Instructions

Please include as attachments a resume/CV, cover letter, and contact information for at least 3 professional references.

This position is not eligible for visa sponsorship. Applicants must be authorized to work in the United States without the need for current or future sponsorship.

Position Details

Position Number 00112393

Position Type SHRA

Position Classification Band Title Administrative Support Specialist

Position Classification Band Level Advanced

Position Classification Salary Range $ 34,602 - $ 58,870

Salary Grade Equivalency NC10

Alternate Option If no applicants apply who meet the required competency level and training & experience requirements, then management may consider other applicants. Salary would be determined based on competencies, equity, budget, and market considerations.

Full Time Equivalent (FTE) (1.0 = 40 hours/week) 1.00

Appointment 12 Month Recurring

Mandatory Designation - Adverse Weather Non Mandatory - Adverse Weather

Mandatory Designation - Emergency Events Non Mandatory - Emergency Event

Time Limited Position Yes

Time-Limited Appointment Length (if applicable) 3 years with possibility of extension based on funding

Department Id 160501 - Philosophy & Religious Studies

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at [phone] or [e-mail] .

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.