Administrative Coordinator

New York State Psychiatry Institute; New York (NY); On-site; USD 64,000 - 90,000; Full time

Benefits offered by this job

Excellent Benefits Package

Job summary

The New York State Psychiatric Institute is seeking an Administrative Coordinator to support the IPS Center of Excellence Data Team. This full-time role focuses on data governance, DUAs, and regulatory compliance, with day-to-day operations and documentation management in a collaborative environment.

Responsibilities include coordinating DUAs, preparing correspondences, and maintaining compliance records. Work location is 1051 Riverside Drive, New York, NY 10032, with an established benefits

Qualifications

• Bachelor's degree and 1+ year of post-degree experience in project or program administration.
• 1+ year of experience supporting development of contractual documentation (contracts, DUAs, interagency agreements).
• 1+ year of experience with Microsoft 365 Office Suite.

Responsibilities

• Support the Project Manager with development, execution, and tracking of Data Use Agreements (DUAs) with county behavioral health agencies.
• Support the Project Manager with DUA-related correspondence, including agendas, slide decks, follow-up documentation, meeting summaries, and funder deliverables.
• Support the Project Manager with maintenance of compliance documentation and serve as secondary contact for data governance inquiries.
• Support the Project Manager with day-to-day operations of the IPS Center of Excellence Data Team, including work plan tracking, milestone monitoring, and coordination with county sites, state agency partners, and the funder.
• Support the Project Manager with day-to-day maintenance of the project's data infrastructure, including database management, fidelity data collection and quality review, and maintenance of implementation tracking tools and dashboards.
• Support the Project Manager with coordination of staff meetings, logistics, and training schedules.
• Support the Project Manager with maintenance of project records in compliance with RFMH and funder requirements

Skills

Project administration

Education

Bachelor's degree in legal studies, public administration, public health, health policy, or a closely related field

Master's degree in legal studies, public administration, public health, health policy, or a closely related field

Tools

Microsoft 365 Office Suite

Job description

Job Title: Administrative Coordinator

Grade: 17

Salary: $64,102 - $89,970

The Research Foundation for Mental Hygiene, Inc. (RFMH) is seeking a qualified applicant to fill a full-time (100% effort, 37.5 hours/week) Administrative Coordinator position on the Data Team for the IPS Center of Excellence, within the Division of Community Engagement and Implementation Science at the New York State Psychiatric Institute.

The Administrative Coordinator supports the Project Manager with data governance and regulatory compliance for the Data Team including supporting the development, execution, and tracking of Data Use Agreements (DUAs) with participating county behavioral health agencies, and serving as a secondary point of contact for data governance inquiries from county sites, state agency partners, and the funder.

Duties and Responsibilities:

• Support the Project Manager with the development, execution, and tracking of Data Use Agreements (DUAs) with county behavioral health agencies
• Support the Project Manager with DUA-related correspondence, including preparation of agendas, slide decks, follow-up documentation, meeting summaries, and funder deliverables
• Support the Project Manager with maintenance of compliance documentation and serve as secondary point of contact for data governance inquiries
• Support the Project Manager with day-to-day operations of the IPS Center of Excellence Data Team, including work plan tracking, milestone monitoring, and coordination with county sites, state agency partners, and the funder
• Support the Project Manager with day-to-day maintenance of the project's data infrastructure, including database management, fidelity data collection and quality review, and maintenance of implementation tracking tools and dashboards
• Support the Project Manager with coordination of staff meetings, logistics, and training schedules
• Support the Project Manager with maintenance of project records in compliance with RFMH and funder requirements

Minimum Qualifications:

• Bachelor's degree in legal studies, public administration, public health, health policy, or a closely related field
• Minimum 1 year of full-time, post-degree experience in project or program administration
• Minimum 1 year of experience supporting the development of contractual documentation, such as formal contracts, data use agreements, or interagency agreements
• Minimum 1 year of experience with Microsoft 365 Office Suite

Preferred Qualifications:

• Master's degree in legal studies, public administration, public health, health policy, or a closely related field
• Minimum 1 year of experience drafting or administering formal contracts, data use agreements, or interagency agreements
• Minimum 1 year of experience managing Data Use Agreements
• Minimum 1 year experience supporting data management

Work Location: 1051 Riverside Drive, New York, NY 10032

The Mission of the Research Foundation for Mental Hygiene, Inc. (RFMH) is to promote the mental health of all New Yorkers, with a focus on providing hope and supporting recovery for adults with serious mental illness and children with serious emotional disturbances. Applicants with lived mental health experience are encouraged to apply. RFMH is deeply committed to supporting underserved individuals, organizations, and communities. To this end, RFMH is focused on implementing activities and initiatives to reduce disparities in access, quality, and treatment outcomes for underserved populations. A critical component of these efforts is ensuring that RFMH is a diverse and inclusive workplace where all employees' unique attributes and skills are valued and utilized to support the mission of the Agency. RFMH is an equal opportunity/affirmative action employer.

The Research Foundation is a private not-for-profit corporation and is not an agency or instrumentality of the State of New York. Employees of the Research Foundation are not state employees, do not participate in any state retirement system, and do not receive state fringe benefits. Excellent Benefits Package. Affirmative Action/Equal Opportunity Employer - Disabled/Veteran, 41 CFR 60-741.5(a) and 41 CFR 60-300.5(a) compliant.