Administrative Coordinator

Hospital for Special Surgery; New York (NY); Vor Ort; USD 44.000 - 66.000; Vollzeit

Zusammenfassung

The Hospital for Special Surgery is seeking an Administrative Coordinator for Research Programs (Biomechanics & Biostatistics) in New York, NY. You will provide essential administrative and operational support to program leadership, PIs, and research staff, coordinating meetings, seminars, and events.

You will manage calendars, prepare materials, track deliverables, assist with onboarding, and support communications across the department and center, enabling smooth research operations and

Qualifikationen

• Associate degree required; 3+ years of administrative, operations, or program coordination experience.
• Strong Microsoft Office skills and excellent written and verbal communication.
• Experience supporting faculty or research programs is a plus.

Aufgaben

• Coordinate calendars, meetings, seminars, workshops, conferences, and events for Biomechanics & Biostatistics programs.
• Provide administrative support to leadership, PIs, researchers, and trainees; prepare reports and materials.
• Track deadlines, action items, and deliverables; maintain filing systems and documentation.

Kenntnisse

Microsoft Office

Communication

Organization

Ausbildung

Associate degree

Bachelor's degree (preferred)

Tools

Workday

UKG/Dimensions

Monday.com

Jobbeschreibung

## Administrative CoordinatorApply: New York, NY: Full time: Posted Today: JR2026-106441**How you move is why we’re here. Now more than ever.**Get back to what you need and love to do. The possibilities are endless... Now more than ever, our guiding principles are helping us in our search for exceptional talent - candidates who align with our unique workplace culture and who want to maximize the abundant opportunities for growth and success. If this describes you then let’s talk! HSS is consistently among the top-ranked hospitals for orthopedics and rheumatology by U.S. News & World Report. As a recipient of the Magnet Award for Nursing Excellence, HSS was the first hospital in New York City to receive the distinguished designation. Whether you are early in your career or an expert in your field, you will find HSS an innovative, supportive and inclusive environment.Working with colleagues who love what they do and are deeply committed to our Mission, you too can be part of our transformation across the enterprise.**Emp Status**Regular Full time**Work Shift****Compensation Range**The base pay scale for this position is $31.59 - $48.08. In addition, this position will be eligible for additional benefits consistent with the role. The salary of the finalist selected for this role will be determined based on various factors, including but not limited to: scope of role, level of experience, education, accomplishments, internal equity, budget, and subject to Fair Market Value evaluation. The hiring range listed is a good faith determination of potential compensation at the time of this job advertisement and may be modified in the future.# **What you will be doing**Administrative Coordinator, Research Programs (Biomechanics & Biostatistics)**Department:** Research Institute**Reports To:** Director of Research Resources and Facilities**Position Summary**The Administrative Coordinator serves as the primary administrative and operational resource for the Biomechanics and Biostatistics Programs within the Research Institute. This position provides comprehensive support to program leadership, Principal Investigators (PIs), faculty, research staff, trainees, students, volunteers, and collaborators while coordinating program operations, communications, meetings, seminars, events, and special initiatives.**Essential Responsibilities*** **Program Administration and Coordination** + Provide comprehensive administrative and operational support for the Department of Biomechanics and the Center for Biostatistics. + Coordinate calendars, meetings, seminars, workshops, conferences, and special events, ensuring effective planning, communication, and follow-through. + Support Departmental and Center leadership through the preparation correspondence, reports, presentations, agendas, and other administrative materials. + Track key activities, deadlines, action items, and deliverables to support timely completion of departmental and center initiatives + Maintain organized electronic and physical filing systems and program documentation. + Support committees, strategic initiatives, and special projects. + Provide backup support and cross-functional partnerships with our team of administrative coordinators* **Faculty, Research Staff, and Trainee Support** + Serve as a primary administrative contact for assigned faculty, Principal Investigators, research staff, fellows, students, volunteers, and visiting researchers. + Coordinate recruiting logistics, interviews, onboarding and offboarding activities. + Coordinate administrative support for trainees, interns, and visiting researchers, including onboarding documentation, scheduling, workspace arrangements, and related program logistics + Facilitate communication among faculty, research staff, trainees, institutional departments, and external collaborators.* **Event, Meeting, and Seminar Management** + Plan and coordinate research seminars, workshops, faculty meetings, conferences, visiting scholar events, and program activities. + Manage scheduling, conference room reservations, catering, audiovisual requirements, travel logistics, and event communications.* **Financial and Operational Administration** + Process purchase requisitions, vendor invoices, reimbursements, travel expenses, and related administrative transactions. + Assist with budget monitoring, expenditure tracking, procurement activities, and financial recordkeeping.* **Research Operations and Compliance Support** + Support laboratory access, facility orientation, and required training processes in partnership with designated laboratory operations and compliance personnel. + Maintain administrative records related to onboarding, access requests, training completion, and compliance tracking.* **Communications and Stakeholder Engagement** + Prepare newsletters, announcements, reports, and informational materials. + Coordinate and update digital communications platforms including elevator lobby displays, digital signage, and other internal communication channels.* **Process Improvement and Facilities Support** + Develop and maintain SOPs, workflows, and process documentation. + Coordinate office logistics, inventory management, shipping, mail distribution, and conference room scheduling. **Qualifications*** **Required:** Associate degree; 3+ years of administrative, operations, or program coordination experience; strong Microsoft Office skills; excellent communication and organizational skills.* **Preferred:** Bachelor's degree; experience in research, healthcare, academic medicine, or higher education; experience supporting faculty or research programs; experience with Workday, UKG/Dimensions, Monday.com, or similar systems; experience maintaining digital communications and internal communications platforms.**Physical Requirements*** Ability to work at a computer for extended periods.* Ability to move throughout office, research, and meeting spaces.* Ability to occasionally lift and carry up to 25 pounds.* Ability to assist with conference room and event setup, including tables, chairs, signage, meeting materials, and audiovisual equipment.