Administrative Coordinator

Weill Cornell Medicine; New York (NY); On-site; USD 72,000 - 83,000; Full time

Job summary

Weill Cornell Medicine's Dan A Landau Lab on the Upper East Side is seeking an Administrative Coordinator to manage day-to-day financial, administrative and operational activities, ensuring the office runs smoothly.

The role handles workflow analysis, account reconciliation, procurement, disbursements, staff training and inventory management, with duties extending to facilities coordination and grant-related support where applicable.

Qualifications

• Bachelor's Degree required.
• Approximately 3 years of related experience.
• Strong communication and interpersonal skills.
• Ability to treat confidential information with discretion.
• Detail oriented with superb organizational skills.

Responsibilities

• Routinely analyzes and evaluates workflows to ensure maximum efficiency.
• Reviews and reconciles accounts, financial transactions and reports; investigates discrepancies and escalates issues.
• Identifies and follows up on unanticipated/non-budgeted expenses/variances.
• Procurement of goods, services, and/or equipment as needed.
• Disbursement/reimbursement activities as needed.
• Provides training to staff in office systems and procedures.
• Maintains inventory of supplies and equipment; may order or escalate needs.
• Ensures facilities and equipment are in optimal condition; coordinates maintenance and upgrades as needed.
• Assists with grant management activities for Principal Investigators if applicable.
• Performs other related duties as assigned.

Skills

Communication

Interpersonal skills

Discretion

Relationship building

Organization

Education

Bachelor's Degree in related field

Job description

Title: Administrative Coordinator

Location: Upper East Side

Org Unit: Dan A Landau Lab

Work Days

Weekly Hours: 35.00

Exemption Status: Exempt

Salary Range: $72,100.00 - $83,400.00

As required under NYC Human Rights Law Int 1208-2018 - Salary range for this role when Hired for NYC Offices

Position Summary

Manages day-to-day financial, administrative and/or related operational activities to ensure the smooth functioning of the office.

Job Responsibilities

• Routinely analyzes and evaluates workflows to ensure maximum efficiency.
• Reviews and reconciles accounts, financial transactions, documentation and/or financial reports. Investigates and corrects discrepancies. Escalates issues as needed.
• Identifies and follows up on unanticipated/non-budgeted expenses/variances.
• Responsible for procurement activities related to goods, services, and/or equipment as needed.
• Responsible for disbursement/reimbursement activities as needed.
• Provides training to staff in office systems and procedures.
• Maintains inventory of supplies, equipment and/or reagents. May order supplies/equipment/reagents as authorized or ensure that needs are escalated appropriately. Receives supply orders and confirms accuracy of delivery. May assist with cost control.
• Ensures that facilities and equipment are in optimal and proper working condition. Coordinates preventative maintenance and repairs as needed. May perform minor repairs if qualified and as needed. May advise on upgrades for performance enhancements.
• If applicable, manages the appointments and promotion process for all academic and faculty appointments within the department.
• If applicable, assists Principal Investigators with grant management activities.
• Performs other related duties as assigned.

Education

• Bachelor's Degree in related field

Experience

Approximately 3 Years Of Related Experience

Knowledge, Skills And Abilities

• Demonstrated strong communication and interpersonal skills; demonstrated ability to interact with multiple constituencies and exercise "people skills".
• Excellent communication skills (both verbal and written).
• Ability to treat confidential information with utmost discretion.
• Demonstrated ability to build and maintain relationships with multiple constituents.
• Detail oriented and superb organizational skills.

Working Conditions/Physical Demands

Standard office work

Cornell welcomes students, faculty, and staff with diverse backgrounds from across the globe to pursue world-class education and career opportunities, to further the founding principle of "any person, any study." No person shall be denied employment on the basis of any legally protected status or subjected to prohibited discrimination involving, but not limited to, such factors as race, ethnic or national origin, citizenship and immigration status, color, sex, pregnancy or pregnancy-related conditions, age, creed, religion, actual or perceived disability (including persons associated with such a person), arrest and/or conviction record, military or veteran status, sexual orientation, gender expression and/or identity, an individual's genetic information, domestic violence victim status, familial status, marital status, or any other characteristic protected by applicable federal, state, or local law.

Cornell University embraces diversity in its workforce and seeks job candidates who will contribute to a climate that supports students, faculty, and staff of all identities and backgrounds. We hire based on merit, and encourage people from historically underrepresented and/or marginalized identities to apply. Consistent with federal law, Cornell engages in affirmative action in employment for qualified protected veterans as defined in the Vietnam Era Veterans' Readjustment Assistance Act (VEVRRA) and qualified individuals with disabilities under Section 503 of the Rehabilitation Act. We also recognize a lawful preference in employment practices for Native Americans living on or near Indian reservations in accordance with applicable law.